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Subject: Keeping TC rosters current
TC leaders: Please assist us with our need to confirm that each TC's participant roster is up to date, as we near the launch of our IPR policy changes next month. The controls for TC membership lists are accessible to chairs and secretaries at the TC's "roster" web pages. [1] Maintenance of these rosters always has been important [2], because it drives key functions and information channels: -- the web access rights and e-mail privileges of TC participants, -- the publicly visible record of TC membership, and -- the automatic population of web-based voting ballots As the revised IPR Policy [3] phases into effect beginning in April, timely and accurate status data will become even more important. The disclosure and licensing obligations of members under the revised policy will directly depend on the dates when participants join, and depart from, a TC. [4] We are encouraging our members and the public to rely on the increased certainty provided by the revised policy, so correct data is essential. Between now and the IPR Policy effective date, 15 April 2005, we ask TC leaders to take special care to bring any outdated data in their TC's roster up to current status. On or shortly before 15 April, we also will advise members that they should check to see if their own TC membership status is accurately reflected. If you encounter any difficulties in kee[ping that data current, using the web-based roster, or assigning the correct status to an individual participant, please do not hesitate to contact OASIS staff for assistance. Some TCs may have left newly-joining members in queue (as "prospective members") to permit them to post, without triggering the web-driven attendance keeping reminders. As we update the TC Process, that should no longer be needed, as participants will be permitted to remain as "Members" of a TC and its subcommittees regardless of TC attendance. (Regular attendance will affect retention of *voting* membership but that issue will be separate from TC membership status.) Confirmation of the TC process revisions -- published in draft last October and to be finalized shortly -- will be circulated later this month. Thanks as always for your assistance and leadership of our technical process. JBC ~ James Bryce Clark ~ Director, Standards Development, OASIS ~ jamie.clark@oasis-open.org [1] Use the "Roster" tab on the TC's main members page, or http://www.oasis-open.org/apps/org/workgroup/ [SHORT-NAME] /members/roster.php [2] http://www.oasis-open.org/committees/guidelines.php#tools [3] http://www.oasis-open.org/who/intellectualproperty.php [4] http://www.oasis-open.org/who/ipr/ipr_faq.php#2.1
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