RE: [cmis] CMIS - Agenda

["Dennis E. Hamilton" <dennis.hamilton@acm.org>]

To build on Mary's addition, here's some thinking about CMIS startup:

You should have two co-chairs or a chair and a secretary, especially for
what is likely to be a large TC.  This provides two people who can (train
themselves to) operate with all of the administrative tools OASIS provides
for TC operation, including editing the TC page, etc.  I am told that it is
uncommon to find a volunteer for Secretary and electing a co-chair may be
the more-appealing avenue.  However you do it, those officers will also be
members of the OASIS discussion list maintained for discussion among the
officers of all TCs.

I would recommend against rotating the taking of minutes.  For one, there
are procedural niceties (and Roberts Rules practices) around the structure
and consistency of minutes, what might belong better in notes posted to the
TC site/list rather than included in the body of minutes, etc.  Also, having
a co-chair or secretary with this large TC will help with the taking of
roll, determination of quorum, tracking voting member status, and assisting
the chair by making sure actions are recorded, freeing the chair leading the
meeting (pick one) to shepherd the agenda.  

I expect Mary can provide more about the various ways the administrative
niceties are handled to allow smooth flow of conference-call meetings, about
rules concerning guests and observers, etc.

 - Dennis

PS: The contributed documents (the originals and any later editions for
seeding the work) also need to be added to the TC documents repository very
quickly.  This needs to be done to make them eligible contributions and also
to start providing the public account of TC activity.

Dennis E. Hamilton
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-----Original Message-----
From: Mary McRae [mailto:marypmcrae@gmail.com] On Behalf Of Mary McRae
http://lists.oasis-open.org/archives/cmis/200811/msg00003.html
Sent: Friday, November 07, 2008 11:55
To: 'Al Brown'; cmis@lists.oasis-open.org
Subject: RE: [cmis] CMIS - Agenda

Hi Al,

Just one interjection - After the Chair(s) is(are) elected and the Agenda is
approved, OASIS Staff takes over the stage for a few minutes to do a brief
introduction to our Policies and those governing the work of the TC as well
as the tools available for the TC's use. Then we hand it back to the
newly-elected Chair for the rest of the meeting.


Talk to everyone on Monday!

[ ... ]

From: Al Brown [mailto:albertcbrown@us.ibm.com] 
http://lists.oasis-open.org/archives/cmis/200811/msg00002.html
Sent: Friday, November 07, 2008 2:41 PM
To: cmis@lists.oasis-open.org
Subject: [cmis] CMIS - Agenda

 

Hi!

For the meeting on Monday, I'd like to propose the following agenda:
- Attendance
- Election of Chair
- Approval of Agenda
- Discussion and Selection of Editor(s) (Ethan and I volunteer)
- Discussing and adapting meeting schedule
- Time, Frequency (proposal - Monday @ 9AM PST, every two weeks)
- Structure of meeting (e.g., administrative and then specification
discussion)
- Minute taking (proposal - rotating duty per call by attending TC experts)
- Discuss and accept input to TC (CMIS 0.5 and CMIS 0.51 plus any other
items by the TC, Issue Log)
- Discussing and appointing liasons with other standard efforts (JSR-283,
WebDAV)
- Discussion of F2F (Proposed Jan 26th in Redmond)
- Discussion on what we'd like to accomplish and next steps

[ ... ]