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Subject: Re: [dita] Groups - DITA TC Meeting Minutes 30 June 2015 uploaded
Chet -- I am well used to tracking voting rights.--------------------------------------------------------------------- To unsubscribe from this mail list, you must leave the OASIS TC that generates this mail. Follow this link to all your TCs in OASIS at: https://www.oasis-open.org/apps/org/workgroup/portal/my_workgroups.php
The reason that we brought this up to TC members is that the previous TC Admin, Mary McRae, used voting attendance as registered in Kavi to determine which TC members were eligible to vote on ballots.
We had one member who WAS not permitted to cast a final vote in the process of moving DITA 1.2 along and so was quite unhappy. We did not want any folks to be unknowingly put in that position again ...
Best,
Kris
Kristen James Eberlein
Chair, OASIS DITA Technical Committee
Principal consultant, Eberlein Consulting
www.eberleinconsulting.com
+1 919 682-2290; kriseberlein (skype)
On 6/30/2015 12:08 PM, Chet Ensign wrote:
Hi all -
One correction to your minutes. You wrote: "... voting for these will be controlled by Kavi, so in order to vote, you will have had to attend at least 2 of the previous 3 meetings."
Unfortunately this is incorrect. Kavi does not support our requirement for maintaining voting rights: attend 2 consecutive meetings to gain voting rights, miss 2 consecutive meetings and lose voting rights. (We have asked multiple times but they decline to put resources on this.)
This means that it is up to the TC chairs/secretaries to track attendance manually and maintain the roster of voting members manually. Sorry to have to dump that on you all but it is what we have to do.
One thing I see other TCs doing that is helpful is sending out emails either before or after TC meetings letting everyone know what voting rights changed. That lets people either be warned and take action or point out if a tracking error was made. See for example https://lists.oasis-open.org/archives/amqp-bindmap/201211/msg00015.html
Best,
/chet
On Tue, Jun 30, 2015 at 11:55 AM, Nancy Harrison <nharrison@infobridge-solutions.com> wrote:
Submitter's message
=================================================
Minutes of the OASIS DITA TC
Tuesday, 30 June 2015
Recorded by Nancy Harrison
link to agenda for this meeting:
https://wiki.oasis-open.org/dita/PreviousAgendas
Regrets: Chris Nitchie, Tom Magliery, JoAnn Hackos
Standing Business
=================
Approve minutes from previous business meetings:
https://lists.oasis-open.org/archives/dita/201506/msg00363.html (Nancy Harrison, 23 June 2015)
Proposed by Kris, seconded by EricS, approved by TC
Subcommittee Reports
none (Michael will report on Lightweight DITA on 7 July)
Announcements
None
Business
========
1. Action items
- Action items from 19 May 2015
Kris: Work with Chris, Eliot, and Robert to develop wording re key scopes within subjectScheme (NA -- Editors decided that it was adequately covered in draft spec)
- Action items from 23 June 2015
Kris: E-mail Chet Ensign and ask for feedback (Completed, 23 June)
Kris: Rework cover pages to address feedback from Chet (Completed, 23-24 June)
Bob: Make required changes to style sheets to address feedback from Chet (Completed, 23-25 June)
Specific items tracked at https://wiki.oasis-open.org/dita/FixBeforePublicReview
- Action items from 30 June 2015
Nancy: Upload minutes from TC meeting on 30 June
Kris: Initiate a TC Admin support request ticket for"Committee Specification Draft Creation / Upload Request"
Update: all items except for last 2 are completed; Nancy and Kris will complete the last 2 items as soon as this meeting is over.
2. Motion to approve the committee specification draft 01 (CSD01)
"Chair moves that the TC approve our current working draft of the DITA 1.3 specification and all associated artifacts that are packaged together in https://www.oasis-open.org/committees/document.php?document_id=56008&wg_abbrev=dita as a Committee Specification Draft and designate the HTML version of the specification as authoritative."
Motion was proposed by Kris, 2nded by Scott, approved by TC
Results: passed unanimously
'Yes' votes: Anderson, Day, Doherty, Eberlein, Hamilton, Harrison, Helfinstine, Hudson, Kimber, Priestley, Sirois, Thomas
'No' votes: [none]
3. Motion to approve the committee specification public review draft 01 (CSPRD01)
"Chair moves that the TC approve submitting CSD01 contained in https://www.oasis-open.org/committees/document.php?document_id=56009&wg_abbrev=dita for 30 days public review."
Motion was proposed by Kris, 2nded by Robert, approved by TC
Results: passed unanimously
'Yes' votes: Anderson, Day, Doherty, Eberlein, Hamilton, Harrison, Helfinstine, Hudson, Kimber, Priestley, Sirois, Thomas
'No' votes: [none]
4. Calendar for critical dates to enable DITA 1.3 to be released in 2015
Kris and Robert went over the upcoming critical dates in getting DITA 1.3 out this year, which they had reviewed earlier today with Chet Ensign. They will put up a wiki with those dates so that TC members can keep track of them and prepare for whahtever needs to be done. One thing to note on 'official' TC votes; voting for these will be controlled by Kavi, so in order to vote, you will have had to attend at least 2 of the previous 3 meetings.
They noted the issues that came up in building the CSD and CSPRD over the weekend; lots of tweaking, sheer number of deliverables to create: 4 editions, times 6 deliverables/edition, times 2 (CSD & CSPRD.
TC members expresssed their thanks to Kris and Robert for their work.
5. Things we can do during the forthcoming public review
https://lists.oasis-open.org/archives/dita/201506/msg00368.html (Eberlein, 30 June 2015)
Kris gave an overview of her mail above; requested help with the 'nice to do' items.
11:42 ET Close
-- Ms. Nancy Harrison
Document Name: DITA TC Meeting Minutes 30 June 2015
No description provided.
Download Latest Revision
Public Download Link
Submitter: Ms. Nancy Harrison
Group: OASIS Darwin Information Typing Architecture (DITA) TC
Folder: Meeting Notes
Date submitted: 2015-06-30 08:55:33
--
/chet
----------------
Chet Ensign
Director of Standards Development and TC Administration
OASIS: Advancing open standards for the information society
http://www.oasis-open.org
Primary: +1 973-996-2298
Mobile: +1 201-341-1393
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