Groups - DITA TC Meeting Minutes 1 December 2015 uploaded

[Nancy Harrison<nharrison@infobridge-solutions.com>]

        Submitter's message
        ActionItems:
All TC members: continue campaigning for DITA 1.3 ballot; draft second email note



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Minutes of the OASIS DITA TC
Tuesday,  1 December 2015
Recorded by Nancy Harrison
link to agenda for this meeting:	
https://wiki.oasis-open.org/dita/PreviousAgendas


Regrets:      Dick Hamilton, Chris Nitchie   


Standing Business
=================
Approve minutes from previous business meeting:
https://lists.oasis-open.org/archives/dita/201512/msg00001.html (Nancy Harrison, for 24 November 2015)  
Proposed by Kris, seconded by Tom, approved by TC

Subcommittee Reports
	None

Announcements
    	None


Business
========
1. Action items        24 November 2015
            All related to vote lobbying [completed]


2. Calendar for critical dates to enable DITA 1.3 to be released in 2015
        Schedule: July - December 2015 
Kris; hoping Chet will open the ballot today; that would be exactly in line with schedule.


3. Continuing item: Campaigning for the DITA 1.3 vote: (Tom Magliery)
        Web conference for November 10, 17, and 24:
            https://bluestream.webex.com/bluestream/j.php?MTID=m7650ad05a84cb78d7a2ecb48c2b47056
            Meeting number: 805 209 611
            Meeting password: blue 
        Ballot info for DITA 1.2: https://www.oasis-open.org/apps/org/workgroup/voting/ballot.php?id=1968
        Spreadsheet of OASIS voting members who will vote to approve DITA 1.3: http://tools.oasis-open.org/version-control/browse/wsvn/dita/administration/voting-OASIS-members-August-2015.xlsx
            The spreadsheet includes e-mail addresses, whether a company uses DITA, whether the company is a TC member, and whether the company voted Yes on DITA 1.2 
Tom went over status; currently, there are 37 people who haven't been contacted, but at this point it would be better to just contact them once the ballot opens.
Kris; question is; how can everybody be most productive with their time?
Tom; hoped we'd have all gotten replies from our people; any kind of reply makes it more likely that they'll reply to second note. But we only have 10 or so. We really need 45 votes, so we need to make another contact as soon as vote opens saying basically 'you've got to vote and please do it soon'.  And if they haven't done it within a few days, ping them again; we have only 2 weeks to do this.  Make the second note as short as possible. Also, if you know someone at the company, contact them and ask them to contact their primary rep.  
Kris; there's another standard up for a vote - XMILE - it's a small TC.  It already has 13 'yes' votes.
Tom; also, there are some people who are voters who haven't had anyone call them about DITA.
[handed out rest of names; all primary voting reps are now accounted for and assigned]
Kris; keep eyes on XMILE; anyone who votes for that should also vote for us. Look for your contacts in the list of people who've voted for XMILE and contact them to say 'vote for DITA too!'.
Kris; closing early; you can take the next half hour to draft notes to your contacts.


Additional item:
- intro by Brianna Stevens, new member - Don will follow up with her; Tom showed her the DITA FrontPage wiki, with all its useful links.



close at 11:37




        
-- Ms. Nancy Harrison

Document Name: DITA TC Meeting Minutes 1 December 2015

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Submitter: Ms. Nancy Harrison
Group: OASIS Darwin Information Typing Architecture (DITA) TC
Folder: Meeting Notes
Date submitted: 2015-12-01 08:48:47