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Subject: RE: [kmip] Length of meetings
I would agree, Matt. My preference would be 2-hours
every two weeks, which would provide ample time in between meetings to review
material. An example flow that has worked well in other standards groups
is:
1 Opening remarks/roll
call 2 Approval of the
Agenda 3 Approval of previous
meeting minutes 4 Review of action
items: ·
status of each item is
either a carryover or closed; ·
if an action item involves
creating a proposal, then the action item is closed upon delivery of the first
draft of the proposal, since it then
first becomes a new business item, followed by becoming an old business item if
it is not successfully approved the first
time (i.e, it is carried as an agenda item instead of an action item;
action items track things to do,
agenda items track discussions/proposals to
consider/vote on). 5 Old
Business 5.1 (old business item
1) 5.2 (old business item
2) 5.3 (etc) 6 New
Business 6.1 (new business item
1) 6.2 (new business item
2) 6.3 (etc) 7 Next Meeting Requirements (optional) 8 Review New Action Items
9
Adjournment It is also very helpful if proposals against a standard are numbered and include a revision number (e.g., v0, v1, etc), so the agenda can accurately reflect what is being reviewed. It doesn’t appear that OASIS/KMIP has a document numbering tool, so I’m not sure how proposals can be sequenced other than by name and revision as posted. As an example, your action item for creating an alignment proposal would be closed now, and we’d have an agenda item to review your actual proposal against the standard. It would be helpful if there was just one proposal (e.g., either the 32-bit or the 64-bit or something) to consider and discuss. Based on the discussion, you may receive feedback to revise and post (and remain an agenda item) until a clear consensus is reached to warrant a motion for incorporation into the standard. Given the large group, someone could decide to move on a revision that seemed acceptable enough to pass a vote (whether on the call or electronic doesn’t matter so much). There may not be unanimous support for every proposal. There can be agenda items that seek guidance on a direction to pursue in drafting an actual proposal, which could result in “group” action items to provide input to the requestor (e.g., 32-bit vs. 64-bit, or use of application specific identifiers). But usually agenda items end up being draft changes to the standard to consider (e.g., new sections, edits, etc). Just some thoughts (since you asked). Rod Wideman
Quantum
From: Matthew.Ball@Sun.COM [mailto:Matthew.Ball@Sun.COM] Sent: Thursday, May 07, 2009 2:18 PM To: kmip@lists.oasis-open.org Subject: Re: [kmip] Length of meetings I think scheduling 2 hours is also a good idea. As the group gets larger, it becomes necessary to extend the meeting length just because the procedural portions (taking attendance, roll call votes, etc) also get longer. Plus the work load usually increases. I'm unhappy that we only got through one item today, and doubly so that it was partly my fault. The group is still pretty new, and I think we're still trying to find the efficiency point. Early in the alignment discussion, someone suggested that we immediately start an electronic ballot and get the issue over with. In retrospect, that would have been more expedient, although I think we had some useful dialog on the pros/cons of 32-bit vs 64-bit. I dislike meetings that go down a rat hole as much as the rest of you, and hope that we can learn (possibly through some trial-and-error) the processes that keep the meetings efficient. Here are some of my thoughts on how we can keep the meetings lean-and-mean:
Cheers, -Matt Marcus Streets wrote: I believe it is clear that we do not achieve sufficient progress in a --------------------------------------------------------------------- To unsubscribe from this mail list, you must leave the OASIS TC that generates this mail. Follow this link to all your TCs in OASIS at: https://www.oasis-open.org/apps/org/workgroup/portal/my_workgroups.php The information contained in this transmission may be confidential. Any disclosure, copying, or further distribution of confidential information is not permitted unless such privilege is explicitly granted in writing by Quantum Corporation. Furthermore, Quantum Corporation is not responsible for the proper and complete transmission of the substance of this communication or for any delay in its receipt. |
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