Record Docketing and Callbacks

["Cabral, James E." <JCabral@mtgmc.com>]

Everyone,

 

Tom Clarke and Scott Came are currently working on defining the domain models and GJXDM mappings for the Record Docketing and callbacks.  In the attached email discussion of the content of each message, I identified two questions for the TC.  I referenced the second issue in the "Proposed Service Model for ECF 3.0" document because it relates to the service model . But the first issue is a possible simplification of all the callbacks that I do not recall we have decided as a TC.

 

Again, please direct your comments to the entire TC so that we may resolve these issues as soon as possible.

 

  thanks,

Jim Cabral

James E. Cabral Jr.
MTG Management Consultants, L.L.C.
1111 Third Avenue, Suite 2700
Seattle, WA 98101-3201
(206) 442-5010
www.mtgmc.com

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From: Cabral, James E.
Sent: Monday, June 27, 2005 3:28 PM
To: 'scott@justiceintegration.com'
Cc: Tom Clarke; john@greacen.net
Subject: RE: Record Docketing and Callbacks

Scott,

 

Here's what I recall, in sequential order:

 

1. The ReviewFiling synchronous callback includes

    - the time the filing was received by the Filing Review MDE

    - the court-assigned case number

    - any error messages

 

2.  The RecordDocketing includes

    - all the metadata and attached documents in the ReviewFiling message that is accepted by the clerk, as edited by the clerk

    - the court-assigned case number

    - the payment receipt

 

3. The RecordDocketing synchronous callback includes

    - the time it was received by the Court Record System

    - any error messages

 

4. The RecordDocketing asynchronous callback includes

    - all the metadata and attached documents in the RecordDocketing message, as modified by the Court Record System

    - the document identifiers for each document filed into the Court Record System

    - any error messages

 

5. The ReviewFiling asynchronous callback includes

    - all the metadata and attached documents in the RecordDocketing message, as edited by the Court Record System

    - the court-assigned case number

    - the disposition (accepted/rejected) of each document in the original ReviewFiling message

    - the document identifiers for each document filed into the Court Record System

    - the payment receipt (if the court processes payments)

    - a place for error codes

 

I am unclear on a couple things:

 

1. One simplification would be to remove the metadata and documents from the callbacks.  In that case, it seems to me that we would still need to include a way to indicate to the filer what information the clerk or Court Record System changed.  Or should we just say that it their responsibility to download the documents and check them for changes?

 

2. Another question I have is how this all relates to service.  Since the service recipients receive the filing concurrently with the court, do they need to also receive notification of the changes the clerk or Court Record System make?  And should the service recipients receive the document identifiers for each document? Currently, we do not have a mechanism designed to support that. 

 

That's all I can remember.  I probably missed some but it should be a good start for your strawman. 

 

  jim

 

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From: Scott Came [mailto:scott@justiceintegration.com]
Sent: Monday, June 27, 2005 12:04 PM
To: Cabral, James E.
Cc: Tom Clarke; john@greacen.net
Subject: Record Docketing and Callbacks

Jim, do you have an understanding of existing consensus regarding 
what should go into the callbacks and Record Docketing message 
structure?

Tom and I would like to put a strawman forward to the list on 
this.  Can you help us build it?  My recollection is that we think we 
need only a few data items more than what's in Review 
Filing...

Thanks.
--Scott