FW: [legalxml-sc] Zambia request for help with electronic court filing s

Mr. Muzanya-Danie,

As the chair of the OASIS LegalXML Steering Committee, I was forwarded your solicitation and am copying the members of the OASIS LegalXML Electronic Court Filing TC. Several members of the committee, including Intresys, Lexis Nexis, Tybera and URL Integration, have court e-filing and payment solutions that may satisfy your requirements.

I wish you the best in your procurement. Please let me know if there is anything else we can do to assist you.

Thanks,

Jim Cabral
MTG Management Consultants, L.L.C.
www.mtgmc.com
(206) 442-5010 Phone
(502) 509-4532 Mobile

Helping our clients make a difference in the lives of the people they serve.

The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. If you received this in error, please contact the sender and delete the material from any computer.

From: legalxml-sc@lists.oasis-open.org [mailto:legalxml-sc@lists.oasis-open.org] On Behalf Of Carol Geyer
Sent: Monday, June 25, 2012 2:52 PM
To: legalxml-sc@lists.oasis-open.org; egov-sc@lists.oasis-open.org
Subject: [legalxml-sc] Zambia request for help with electronic court filing system

Please respond directly to Muzanya-Danie if you are interested. Feel free to forward this to others.

~Carol

-------- Original Message --------

Subject:	[Member Services] _expression_ OF INTEREST FOR THE PROVISION OF A COURT ELECTRONIC FILING SOLUTION WITH CAPABILITY FOR ELECTRIC PAYMENTS
Date:	Sun, 24 Jun 2012 11:38:49 +0100
From:	Muzanya-Danie Sisya <Muzanyas@aol.com>
Reply-To:	muzanyas@aol.com
To:	<member-services@oasis-open.org>

Zambia Limited

No. 3 Poplar Road, Avondale, PO Box 34797 Lusaka 10101, Zambia

T: +260211281893 M: +260955782505 F: +260211430192 E: comfab.zambia.co.zm

24/06/12

The OASIS Technical Advisory Board (TAB)

OASIS
25 Corporate Drive, Suite 103
Burlington, MA 01803-4238
USA

fax to +1 781-425-5072
member-services@oasis-open.org

Re: _expression_ OF INTEREST FOR THE PROVISION OF A COURT ELECTRONIC FILING SOLUTION WITH CAPABILITY FOR ELECTRIC PAYMENTS

This letter seeks to seek your advice on recommending an individual or organisation/s that we can partner with to assist the Government of the Republic of Zambia’s Ministry of Justice implement an Electronic Filing System (with payment Solutions).

This would be an opportunity to embark on a joint venture to provide an efficient EFS to Ministry of Justice as a Public-Private Partnership. I am the Managing Director of a Zambian based ICT solutions company and I have been approached to source and supply such system

The Computerisation project has been organised in two phases namely a Pilot and a Rollout phase. The pilot phase (Phase1) was meant to be a proof of the concept which was done in three courts, all in Lusaka, Zambia. After successfully implementing the Pilot phase, the rollout phase (Phase 2) was launched; this phase is rolling out the solutions to other courts initially in Lusaka, Kitwe and Ndola (all the 3 major cities).

Digitalisation of the hard copy Court Cases records which at the beginning of phase 2, has reached an advanced stage to the extent that Lusaka based High Court Judges atre able to access court records from the confines of their chambers (offices) USING THEIR LAPTOPS OF DESKTOPS,. As the Commercial Registry at Lusaka High Court has since gone Live, in that court documents are being scanned as they are being filed into courts by litigants.

With this progress made, the Judiciary of Zambia now plans to introduce a web based and easy to use Electronic Filing and Serving System. The system will enable registered users from the legal community to file documents with the court anytime, anywhere 24/7 seven days a week. The system will enable users to transition from an inefficient paper based process to a streamlined Technology-based electronic filing (e-filing) system, which automatically submits documents to the court in “real time”. Using this service, users can eliminate unexpected delays, reduce costs, increase efficiencies and deliver justice.

Solution

The solution/ system offered by the service providers will have the following features:

a. A law firm and its registered lawyers must be registered in the system before they can be allowed to use the system. The system will check the law firms and lawyers against a master list of law firms and lawyers permitted to practice for the effective year. There should be no fee payable for registering in the system. The registration of the law firm must be done by an administrator of the law firm. On registration a user name and password must be created.

b. The e-filing system will allow a filer access to all case documents and electronic filling via one centralized location in the system. Access will be subject the rules that will be established.

c. The system must provide for the payment of applicable filing fees for each filing submitted. The system should accept payments via debit/ credit cards as well as use use of a drawn account

d. The system should provide the ability to view a master list of all parties that currently receive electronic service on a particular case.

e. Must provide for tracking of electronic services history and status for users

f. A filer should be able to file into an existing case or initiate a new case

g. A filer should be able to view the status and history of documents filed

We would now like to identify an individual or organisation that we can partner with to provide solutions to the electronic filing system with capability for electronic payments with the following qualifications:

· Capacity to undertake this kind of development

· Knowledge of electronic payments

· Ability to integrate the banks with electronic payment platform

· Provide” ATM” type solutions to all provincial High Courts in Zambia and connected on a network.

As your organisation is in the forefront of providing friendly internet based business e-filing and , dedicated to improving the professional communications within small scale networks, I would be grateful if we could get together and come up with a solution to provide the GRZ with the court filing system solutions.

Please feel free to contact me on the above numbers should you wish to discuss this further. I look forward to hearing from you soon.

Yours faithfully,
ComFab Zambia Limited

Muzanya-Danie Sisya

Managing Director

--
Carol Geyer
Senior Director of Communications and Development

OASIS | Advancing open standards for the information society
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