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Subject: Re: [legalxml-ms] Draft revision Member Section Policy for your comments
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Scott,
The ECF TC discussed the proposed changes to the Member Section Policy on our monthly conference call today. The simplification of the SC election process makes sense.
However, the TC is concerned about the new Section 6.2 Appropriate use of funds. Section 6.2.1 Member travel seems to formalize the policy of generally not funding member travel for attendance at meetings. The problematic section is 6.2.2 Standards development
which precludes the use of funds to compensate individuals for developing specifications. As you know, the ECF TC has, in the past, worked with OASIS Management to contract for the development of specifications, other LegalXML TCs currently do this, and
we have all found it to be valuable in achieving the goals of the TCs and Member Section. The ECF TC, and we assume other LegalXML TCs, would like to continue to have the option to hire contractors to help in the development of specifications.
Speaking for myself, instead of or In addition to listing what funds should not be used for, I suggest that Section 6.2 should provide a list of, as the title implies “Appropriate uses of funds” similar to section 6f in the current Member Section Policy.
--
Jim Cabral 502-509-4532 From: Scott
McGrath
Sent: Wednesday, May 7, 2014 5:21 PM To: legalxml-sc, legalxml-ms@lists.oasis-open.org Greeting LegalXML Member Section members,
The attached draft of a new Member Section Policy is the result of a discussion among staff and the board, intending to improve and simplify Member Section operations. Please review this and provide your comments and feedback within 30 days. We intend
to provide a final version of this to the board for approval at the end of July. I'll be available for your SC meeting between now and then, to discuss the details and implications for your Member Section.
Generally, this new draft is greatly reorganized to improve the readability and concept flow for the new reader. And I note with pride that compared to the 2012 version
and it's 6406 words, this draft is a lightweight policy of 3023 words.
The most significant changes in the proposed revision include:
- dramatic simplification to the annual SC election process. This draft acknowledges our experience in the past 10 years that most mature Member Sections do not have contests in the SC elections and allows the process to be completed by nominations - no balloting is required if it cannot effect the outcome. This draft also allows for a dynamically sized and opportunistic SC by having the ROP only state the *maximum* number of SC seats while allowing that any election cycle may not fill the maximum number of seats - which keeping seats available to fill if/when new candidates arise.
- reducing the requirements for SC meetings and reports for Member Sections not actively managing spending
- changing the concept of "dues allocation" as expressed in earlier policies, to the concept of "directed spending". This change does not effect your group's ability to engage services to support your mission. the change is intended to more accurately reflect 2 realities: (1)the vast majority of activities directed by SC funding are activities provided "by OASIS" for Member Sections that do not manages services so nothing is gained by the additional bureaucracy and (2) the Steering Committee directs spending by OASIS management, they are not an independently budgeted autonomous group. You will note that future Member Sections will be formed with an expectation of Directed Spending of being available only for the first 2 years, again recognizing the vast majority of spending currently directed by Member Sections is for services all Member Sections receive -if they are funded or not. and clearly the need for those exceptional services diminishes over time after the special transitional work is done. ***Note the footnote that this 2 year limit does not apply to your group as you were formed prior to this policy***
Please do read through this draft, consider how it will effect your group and share your questions and comments. When we finalize this draft in the coming months I want to ensure it reflects all of our best thinking.
thanks,
Scott... Scott McGrath COO scott.mcgrath@oasis-open.org Tel +1 781-425-5073 x202 Fax +1 781-425-5072 Follow OASIS on: LinkedIn: http://linkd.in/OASISopen Twitter: http://twitter.com/OASISopen Facebook: http://facebook.com/oasis.open |
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