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Subject: Agenda for May 11-12 OASIS Board Meeting
OASIS Members, As part of the OASIS Board and Management ongoing efforts to enable greater communication, all members are invited to attend the May quarterly meeting of the OASIS Board of Directors. The Open Sessions for OASIS Members will be held from 1:30pm to 5:30pm on Thursday 11 May and from 10:00 am to 4:00pm on Friday 12 May. The Board will convene in closed sessions to address financial and staffing issues. This is a new opportunity to observe the governance of the Consortium first-hand, appreciate the motivations and commitment of Board directors, and witness the dialogue informing the decisions that affect all members. The agenda for the meeting, which will include time for member questions and comments, is included below. To ensure adequate space is allocated, members should indicate their intentions to attend the Board meeting on the Symposium registration form. The open OASIS Board meeting represents another example of the channels created in the past year to facilitate greater member and public feedback. Members are encouraged to continue to use the: Member-Discuss: http://www.oasis-open.org/apps/org/workgroup/oasis-member-discuss/ and OASIS-Board-Comment: oasis-board-comment@lists.oasis-open.org mail lists to share ideas and concerns with others and with the Board. Thank you for your continued support. Patrick Gannon President & CEO OASIS 630 Boston Road Billerica, MA 01821 +1.978.667.5115 x201 - office +1.978.761.3546 - mobile Skype: pgannon www.oasis-open.org ------------------------------------------------------------------ OASIS Board of Directors Meeting San Francisco A room Grand Hyatt - Union Square 345 Stockton Street San Francisco, CA All times are Pacific Daylight Time zone [GMT-7]. AGENDA: Thursday, 11 May 2006 *** OPEN SESSION FOR OASIS MEMBERS ONLY *** 1:00pm - 1:30pm Arrive, get set-up. 1:30pm - 1:55pm 1. Welcome, Acknowledge Members, Goals & Review of Agenda [Eduardo G. - 15 min.] 2. Review & Approval of Minutes & Action Items from 12 Apr Board call. [Chris K. - 10 min.] Open Action Items: ACTION ITEM 2005-07-27.05: Executive Committee to review Liaison Policy for consistency with convergence goals of the organization. [Status: Open. Convergence issues being worked by TC Process committee.] ACTION ITEM 2006-01-25.02: Patrick Gannon to track the IT issues list and import into IT tracking tools when they are available. [Status: Open. Ongoing.] ACTION ITEM 2006-01-25.03: The TAB to distribute the current AIR draft for public review, process any comments, and provide an updated version to the Board for approval at its March meeting. [Status: Open. Ongoing work within TAB & Staff. See Agenda Item 11 May #6.] ACTION ITEM 2006-01-25.04: The Strategy Committee to report at the May meeting with options for alignment of membership categories. [Status: Open. Staff initiated member survey based on questions reviewed with Strategy Committee. See Agenda Item 11 May #4] RESOLUTION 2006-01-25:06: RESOLVED that OASIS staff is directed to investigate and provide conference call bridge hosting, funded through the use of current reserve funds, with the operational plan subject to Board approval at the March meeting. Passed unanimously. [Status: Open. Staff is surveying TCs for more detailed needs of conference calls.] ACTION ITEM 2006-02-24.02: Ed Cobb to schedule an outreach committee meeting and develop a policy communication plan proposal. [Status: Open. Outreach Team met on 15 March.] Category B Items - For Board Review & Feedback 01:55 - 2:10pm 3. Member Section Review [15 min] - PKI MS - Ann Terwilliger See Fri 12 May Item #5 for other Member Section presentations. 02:10 - 3:10pm 4. Strategy Committee [Frederick H. - 60 min.] - Membership Categorization Results 3:10 - 3:40pm 5. Infrastructure Issues [Patrick G., Robin C. & Jamie C. - 30 min.] - Review of Infrastructure Issues (IT & TC Process) 3:40 - 3:50pm BREAK [TAB members join meeting] 3:50 - 4:00pm 6. Symposium Review [Carol G. & Jane H. - 10 min.] 4:00 - 5:00pm 7. TAB Review [Frederick H. & TAB - 60 min.] a. Symposium Sub-committee Report b. GAP Sub-Committee Report c. Quality sub-Committee Report d. Open Issues Discussion 5:00 - 5:30pm 8. Member Comment Period [Eduardo G.- 30 min.] Member Issues and Questions 5:30 - 5:45pm BREAK [TAB, Staff, Members leave] *** CLOSED SESSION *** 5:45 - 6:15pm 9. General Organization Health [Directors Only] [Eduardo G.- 30 min.] - Review of Member Issues - Review of Org health issues list [Patrick leaves meeting] 6:15 - 6:45pm 10. Outside Directors Discussion [Eduardo G. - 30 min.] 6:45pm Meeting Adjourn --------------------------------------------------------------- Friday, 12 May 2006 *** CLOSED SESSION *** 8:00am - 8:30am Arrive, get set-up. [Coffee, tea, fresh fruit & pastries] 8:30am - 8:35am 1. Review of Agenda [Eduardo G. - 5 min.] Category B Items - For Board Review & Feedback 8:35 - 9:35am 2. Financial Committee Reports [Mike D. & Patrick G. - 60 min.] 9:35 - 10:00am 3. Staffing Plans [Patrick G. - 25 min.] - Review Management Backup Plan 10:00 - 10:15am BREAK [Members Join meeting] *** OPEN SESSION FOR OASIS MEMBERS ONLY *** - Welcome Members [Eduardo G.] 10:15am - 11:15am 4. Liaison - Review of OASIS role in International Standards [Dr. Carol Cosgrove-Sacks - 30 min.] - Liaison Status Review [Patrick G. - 30 min.] 11:15am - 12:15pm [Patrick G. & MS Steering Cmte Reps - 60 min.] 5. Member Section Review [20 minutes each] - CGM Open MS - None - DCML MS - Darrel Thomas, Sarah Barbuscia - LegalXML MS - John Greacen, Tom Clarke - Review of Member Section Policy development [Patrick G.] 12:15 - 1:30pm Lunch [Buffet lunch with TC Meeting attendees in common area. Lunch served from 12-2pm] 1:30 - 2:00pm 6. Outreach Team [Patrick G., Ed C., Bob G. - 30 min.] - Review status of Outreach activities on IPR 2:00 - 3:00pm 7. TC Process Committee [Jamie C. - 60 min] - Review status of TC Process revisions - Discuss TC level one vote per Org./Individual 3:00 - 3:30pm 8. TC Admin Review of TC Operations [Jamie C. & Mary M. - 30 min.] - TC Operational Status - Status of IPR Mode Transition 3:30 - 4:00pm 9. Member Comment Period [Eduardo G.- 30 min.] Member Issues and Questions 4:00 - 4:15pm BREAK [Members leave] *** CLOSED SESSION *** 4:15 - 5:00pm 10. Wrap-up [Directors Only] [Eduardo G.- 45 min.] - Review of Member Issues - Review of Action Items - Review of topics for 28 June Board Call - Review of topics for 2-3 Aug Board Meeting in Billerica, MA 5:00pm Adjourn
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