Fw: Notes from last Plugfest Organizers meetings

[robert_weir@us.ibm.com]

There appears to be some technical difficulties with the plugtest mailing 
list, so I'm resending this manually:

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Invitations:

1) Who are we inviting?  [Same implementer list as the Hague event]

2) Who is sending out the invitations? [If we can get a government or 
university sponsor, we will have them send it out.  Otherwise we will send 

it out as from the leadership of OASIS TC chairs, OFE, OpenDoc Society, 
ODF Alliance, etc.]

3) When will the invitation letter be ready? [ We want it to be ready by 
Friday Sept 11th.  Michiel will send Roberto a draft.  We want to send out 

the invites the following week, physical as well as email.]

4) When will the registration form be ready?  Online or PDF? [Michiel says 

that he has an online system we can use.  We need the URL to add to the 
invite.]

5) When are the invitations going out? [ Week of Sept 14th]

6) Will there be a general call for participation? [ Yes, on the Plugfest 
Wiki, with further  publicity on blogs, etc.]

Registration:

7) When are participants required to register by? [ We will ask for 
registration by October 19th, but we will be lenient of late responses.]

8) Who is tracking registration? [Online system to be provided by Michiel]

9) Who is providing maps, transportation and accommodation options? 
[Roberto had the name of a hotel booking service in Orvieto]

Site logistics:

10) Are we confirmed on the location and rooms?  How many people can the 
room accommodate? [Robert reported that we have two rooms available, one 
larger one for presentations and a smaller one for technical sessions]

11) Power strips?

12) WiFi?

13) Projector? [Two if possible]

Programme:

8) Who is determining the agenda for the day? [Bart has started this work 
on the Wiki]

9) When will the agenda be finished and ready to post?

Refreshments:

10) Coffee in morning and breaks?
11) Lunch ?
12) Dinner ?  [ for 3000 Euro we could have  a dinner for 50-60 people]

Funding:

13) Does this effort require any additional funding?  [Probably]
14) If so, where will it come from?  Sponsorship?  Participation Fee?

Communications:

15) Press release? [ Roberto reports that the main OOoCon has a good local 

communications company involved.  We may be able to work with them as 
well.]
16) Interviews?