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Subject: [Fwd: [ubl] Resolution: Procedural housecleaning 1: subcommitteerules]
Dear TC members, the UBL TC revised it rules recently. Though most rules can be applied to TCs having sub committees only, I consider the rules 5) and 6) useful for our TC as well. For this reason, I would like to propose to adopt these two rules, with the exception that we should keep the five-day voting period. Best regards Michael -------- Original Message -------- Subject: [ubl] Resolution: Procedural housecleaning 1: subcommittee rules Date: Mon, 10 Nov 2003 19:46:28 -0800 (PST) From: jon.bosak@sun.com Reply-To: jon.bosak@sun.com To: ubl@lists.oasis-open.org Hello UBL TC, Following are the revised subcommittee rules we adopted at the UBL TC plenary in San Francisco 3 November 2003. For background on this, see http://lists.oasis-open.org/archives/ubl/200310/msg00012.html These rules can now be found at http://www.oasis-open.org/apps/org/workgroup/ubl/download.php/4202/sc-rules.htm For the latest version of UBL SC rules, see the "Procedural Rules" folder under "Documents" on the UBL TC home page: http://www.oasis-open.org/apps/org/workgroup/ubl/documents.php Jon Bosak UBL TC Chair REVISED UBL RULES FOR TECHNICAL SUBCOMMITTEES 1. Definitions a. "TC" when used without further qualification refers throughout to the OASIS Universal Business Language (UBL) TC. b. "OASIS member" means any person eligible to participate in an OASIS TC under the provisions of the OASIS TC process. c. "TC member" and "prospective TC member" are used in the senses defined by the OASIS TC process. d. "Technical subcommittee" means a UBL subcommittee created to perform the normal technical work of the UBL TC. The term "technical subcommittee" specifically excludes the UBL administrative, marketing, and liaison subcommittees. 2. Chairs and co-chairs a. The chair or co-chairs of each UBL technical subcommittee shall be appointed by the TC and can be removed by the TC. b. If multiple co-chairs are appointed to lead a technical subcommittee, each co-chair shall have equal control over the subcommittee portal and roster, and each co-chair shall be empowered to independently exercise the responsibilities of the subcommittee chair as specified in these standing rules, and any notice required to be sent to the chair must be sent to all of the co-chairs. c. In every meeting of technical subcommittees led by co-chairs, one of the co-chairs shall, with the consent of the subcommittee, act as chair for the duration of the meeting, and that person shall be considered the chair in all procedural matters relating to that meeting. 3. Membership a. The initial voting membership of a technical subcommittee shall be determined either through direct appointment by resolution of the TC or, by resolution of the TC, through appointment by the chair of the subcommittee or the chair of the TC. b. Members of the UBL TC may become voting members of a UBL technical subcommittee by applying to the subcommittee chair. Appointment to a technical subcommittee becomes effective when entered in the subcommittee roster. Subcommittee members may also be appointed by resolution of the TC. c. Members of the UBL TC may become observers in a UBL technical subcommittee by applying to the subcommittee chair. d. Prospective members of the UBL TC may become prospective members of a UBL technical subcommittee by applying to the subcommittee chair. Prospective membership in a technical subcommittee becomes effective when entered in the subcommittee roster. Prospective members of the UBL TC who are enrolled as prospective members of one or more UBL technical subcommittees become voting members of those subcommittees when their waiting period for TC membership is completed. e. A voting member of a UBL technical subcommittee who participates actively in the subcommittee but cannot also participate regularly in TC meetings may request a change of status to nonvoting member in the TC while retaining voting membership in the technical subcommittee. Such a change removes the member from the number used to calculate a quorum in TC meetings. Nonvoting TC members who later wish to resume voting status shall be treated as if they were new prospective members of the TC, except that their status in any technical subcommittees of which they are already voting members shall remain unchanged. f. Voting members of a technical subcommittee may be removed from that subcommittee only by resignation or by resolution of the TC. Failure to respond to email queries from the subcommittee chair or TC chair shall be considered equivalent to resignation. 4. Meetings a. Phone meetings of a technical subcommittee shall be open only to voting members of the subcommittee and persons specially invited by the chair to provide expert input. Technical subcommittees may also meet in person at times and places to be determined by resolution of the subcommittee or the TC. The attendance of observers at face-to-face meetings of technical subcommittees shall be at the discretion of the subcommittee. b. The meetings of technical subcommittees shall otherwise be governed by Robert's Rules of Order Revised and such other standing rules as the TC may determine. 5. Inquorate meetings The voting members of a technical subcommittee assembled at a regularly scheduled and noticed but inquorate subcommittee meeting shall be authorized to operate as an ad hoc working group chaired by the subcommittee chair or by a chair pro tem. elected by the members present. Actions taken at such a meeting shall not be binding upon the subcommittee, but agreements arrived at in such a meeting may be submitted to an email vote of the subcommittee at the discretion of the chair. 6. Email votes Chairs of technical subcommittees shall be authorized to conduct business by email in the manner specified in the OASIS process for TCs, with the exception that the default five-day voting period for email ballots may be shortened to as little as 48 hours for technical subcommittee email votes at the option of the technical subcommittee chair. This change must be clearly stated in the call for a vote and properly noticed by email at least three days prior to the call for a vote. In email voting, a majority shall be more than half of all the votes cast, excluding abstentions. Votes and abstentions shall be recorded through posting to the technical subcommittee mail list. There shall be no quorum requirement for email votes. To unsubscribe from this mailing list (and be removed from the roster of the OASIS TC), go to http://www.oasis-open.org/apps/org/workgroup/ubl/members/leave_workgroup.php. -- Michael Brauer Phone: +49 40 23646 500 Technical Lead Software Engineering Fax: +49 40 23646 550 Star Office Software Entwicklungs GmbH Sachsenfeld 4 e-mail: michael.brauer@sun.com D-20097 Hamburg, Germany
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