OpenDocument TC coordination call minutes 2008-08-25

[robert_weir@us.ibm.com]

OpenDocument TC coordination call  minutes 2008-08-25
=====================================================

* Begin 10:02 EDT

* Rollcall

Robert Weir, IBM (presiding)
Michael Brauer, Sun Microsystems
Eike Rathke, Sun Microsystems
Oliver-Rainer Wittmann, Sun Microsystems
Ming Fei Jia, IBM
Dennis E. Hamilton, Individual
Doug Mahugh, Microsoft (returning from leave of absence)
Patrick Durusau, Individual
Jun Ma, Beijing Redflag Chinese 2000 Software
Bob Jolliffe, South Africa Department of Science and Technology
David Wheeler, Institute for Defense Analyses
Helen Yue, IBM

- 9 of 12 voting members were in attendance, 75%, so quorum requirements 
were met.

Dennis Hamilton just joined the ODF TC.  As this was his first TC call, he 
was given an opportunity to introduce himself.

* Meeting schedule

Rob noted several upcoming holidays in the US and in China and proposed 
that the TC meetings scheduled for these days be canceled:

September 1st -- Labor Day (US)
September 15th -- Moon-Day (China)
October 6th -- National Day (China)

This was agreed to without objection.

The resulting schedule, also accounting for some vacation time by the 
co-chairs, will be:

August 25 -- Rob chairs
September 1st -- No meeting (US Labor Day)
September 8th -- Rob chairs
September 15th -- No meeting (Chinese mid-autumn holiday Moon-Day)
Setpember 22nd -- Michael chairs 
September 29th -- Michael chairs
October 6th -- No meeting (Chinese National Day)
October 13th -- Rob Chairs
 

* Adopting the agenda

One change was proposed:

- Michael requested that a discussion of default values (proposal #16) be 
added to the agenda, as a carry-over from last week, where it was not 
discussed for lack of time. 

Without objection, this agenda item was inserted after item #8 in the 
agenda, and without objection the agenda was approved.

* Minutes of the 18 August meeting were approved without objection:

http://lists.oasis-open.org/archives/office/200808/msg00091.html

* Vote on creation of ODF-Next Requirements Subcommittee.

Rob nominated Bob Jolliffe, who had previously expressed interest, as 
Chair.  There were no other nominations and Bob was approved as SC Chair, 
without objection.

The proposed charter, as linked to from the agenda, was accepted, without 
objection, resulting in the following approved subcommittee charter:


=============================

Name: The Subcommittee will be called the "ODF-Next Requirements SC"

Statement of purpose 
-------------------- 
As the ODF TC completes its work on ODF 1.2, it is desirable to 
instantiate a parallel effort to gather requirements and define a vision 
for the next major revision of the standard.

It is the purpose of the ODF-Next Requirements Subcommittee to gather 
requirements, to categorize these requirements by theme, to prioritize 
these requirements, and to submit a report to the ODF TC on a recommended 
set of work items for the next major version of ODF, which will have the 
working name of "ODF-Next".

Scope of work 
------------- 

In accordance with the above Purpose, the ODF-Next Requirements SC would 
undertake the following activities:

To collect requirements for ODF-Next from TC members, from the OASIS ODF 
Adoption TC,  from implementors, from users, from the public, and from 
other stakeholders;

To ensure that all requirements collected have been formally submitted as 
contributions to the ODF TC, either as TC member contributions or via the 
Feedback Licence;

To categorize these comments according theme;

To prioritize the themes and the requirements within the themes;

To produce and submit to the ODF TC a report on a recommended set of work 
items for ODF-Next


Deliverables 
------------ 

1. An ODF-Next Requirements Proposal document (target May 1st, 2009)


Manner and schedule of work 
--------------------------- 
The work of the subcommittee will be primarily through conference calls 
and a mail list set up by OASIS for subcommittee work, or other IT tools 
provided by OASIS for TC work. Access by the public will be through an 
openly available mail list archive. 

Conference calls may be scheduled on a regular basis as agreed by the 
subcommittee after its formation.  The intent is to have this be a 
low-intensity background activity that sets a pace of work that will not 
distract from ongoing ODF 1.2 work, and which will allow all interested TC 

members to participate.

Chair & Editor
--------------------------- 

Bob Jolliffe (Chair)

=============================

Rob will bring this new SC to the attention of OASIS staff once the 
minutes of this meeting are posted. 


* Approved Errata Update

The public review period for the OASIS ODF 1.0 Approved Errata 01 draft 
ended on Friday.  We received a few comments which Rob has collected here: 
 

http://lists.oasis-open.org/archives/office/200808/msg00101.html

Rob noted that the TC has an obligation to acknowledge each comment 
received during the public review period, as well as to post the 
disposition/resolution of each comment.

The TC reviewed possible next steps, and agreed on the following:

- Rob will acknowledge the receipt of the comments
- The TC agrees to produce a revised Approved Errata draft which will 
address several of the comments received.  In particular, the agreed goal 
is to have a complete response to the SC34 defect report.
- Patrick will try to have a draft ready by the 8 September TC meeting
- Once the TC approves the draft, an additional 15-day public review 
period will be required on the changes.

* Action Item Review

- The TC did not not do a comprehensive review of action items this week.

- Oliver reported that he had completed and posted information on 
public/private document URL's.  Rob took over the action item, to see if 
OASIS can add this info to the document notification template.

- Bob reported progress in contacting the Digital Signature Services TC. 
Awaiting more information.

- Dennis noted that Appendix I of ODF 1.1 has some copyright terms that 
may pertinent to action item #56.

* Proposal Discussions

- Helen lead discussion of data table enhancement proposal.  Rob requested 
that the proposal be updated to make it clear which portions were new 
versus existing text in schema and ODF text.  David suggested that we 
might share definitions from OpenFormula for range and rangelist.

- Michael lead discussion on his style inheritance proposal which 
clarifies the intended mechanism.

- Michael lead discussion on default value proposal.  Rob suggested that 
some tooling might help us check the standard to ensure that default 
values were not proposed for mandatory attributes.

* Adjourned: 11:01 EDT