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Subject: Re: document guidelines example
Bob, this is great stuff. May I suggest you rework it for our purposes, send it to the list again, and make a proposal at our telecon that it be adopted by the group? I've just asked Karl Best for info on the OASIS FTP site, and hope that Marc Chanliau will have a plan soon for organizing resources on our web area. Eve At 12:20 AM 1/23/01 -0800, RL 'Bob' Morgan wrote: >I wrote the doc below recently for another group I'm involved in, and >thought it could be useful as an example of the kind of guidelines we >might have for OASIS Sec-TC documents. Obviously it borrows heavily from >IETF practice. The applicable stuff is in section 3. Feel free to use >any portion or discard ... > > - RL "Bob" > >--- > > >Internet2 Middleware Initiative Working Group Document Guidelines > >draft-internet2-mace-doc-guidelines-01.txt >RL "Bob" Morgan >January 8, 2001 >comments to: mace@internet2.edu > >This document is an Internet2-Draft and is in conformance with >relevant Internet2 document standards (i.e., itself). > > >Abstract > >This document specifies document-handling practices for Internet2 >Middleware Initiative Working Groups. > > >1. Introduction > >This document recommends standards for name, format, and availability >of documents that are being worked on in Working Groups of the >Internet2 Middleware Initiative (and, potentially, other areas of >Internet2). It is loosely based on standards for documents in IETF >working groups, as described in [1] and [2]. The intended benefits >are: clarity of document status, uniform availability, consistent >document-handling among different working groups, and facilitation of >group web site maintenance; all while being as consistent as possible >with the otherwise free-form Internet2 process. > >The standards expressed here are for documents produced specifically >for use in Internet2 Working Groups. Internet2 Working Groups may >also produce and use documents developed in the context of other >standards processes (in particular the IETF standards process), in >which case those documents should use the procedures appropriate to >those processes. > >While a comprehensive property-rights statement (e.g., section 10 of >[3]) is out of scope for this document, it is noted that work >submitted to Internet2 Working Groups is intended for the benefit of >the Internet2 community and the general public. Any known >restrictions on the distribution and use of submitted documents or >technologies must be brought to the attention of the Working Group >chair at the time of submission. > > >2. Document evolution model > >This recommendation supports a simple model of how documents move from >initial ideas to final, approved products. > >Documents begin as drafts, proceed through a number of revisions, and >finally, upon approval by the working group, are published as final >documents. Document names reflect this process. Draft documents are >not permanent, and may be superseded or removed at any time. >Completed documents that are intended to be permanently referenceable >should be published as final documents. (Note that Internet2 does not >have a formal method, ala the IETF's RFC series, for publishing its >final-form documents, and this document does not define one.) > >A distinction is made between "individual submission" documents and >"working group" documents. An individual submission (which may of >course be submitted by more than one person) represents only the >opinions of its authors. A working group document is intended to >reflect the (rough) consensus of the working group. The topics of >working group documents will typically be specified in the working >group charter or are otherwise agreed upon by the group, while >individual submissions may be on any topic relevant to the work. >Decisions about accepting documents as working group documents are >made by working group chairs. An individual submission may later >become a working group document (and vice versa). Document names >reflect this distinction. > > >3. Document guidelines > >These guidelines apply to all documents submitted for working group >consideration, and apply while draft documents are being worked on by >the group. > >3.1 Availability > >Documents shall be available via the working group's web page on the >Internet2 web site, or via at most one non-Internet2 site. Documents >shall be available via HTTP, and optionally via FTP. > >Documents may be sent to working group e-mail lists, but any documents >so sent will subsequently be made available via the working group web >site, unless the author specifically informs the WG chair not to do >so. Thus, documents sent to mailing lists should conform to these >guidelines. > >The presence of new documents and new revisions shall be announced to >the working group mailing list. > >3.2 Naming > >Working group documents must be named using the format: > > "draft-internet2-" + working group name + "-" + short title > + "-" + two-digit version + "." + doc format > > e.g. "draft-internet2-eduperson-schema-05.html". > >Individual submissions must be named using the format: > > "draft-" + main author's last name + "-" + short title > + "-" + two-digit version + "." + doc format > > e.g. "draft-morgan-coolidea-00.txt". > >3.3 Formats > >Plain ASCII text and HTML are preferred document formats (HTML >documents may have GIF or JPEG figures). PDF format is acceptable. >Vendor-specific formats such as Microsoft Word and Excel formats are >discouraged. Microsoft PowerPoint is actively discouraged. (A method >for preparing documents in XML for subsequent conversion to other >formats is described in RFC2629 [4].) > >3.4 Content elements > >A document must include, at the beginning, the author's names, the >date of submission, the document name including version number, the >name of the working group, and an email address to which comments can >be directed. A document must include, at the end, author contact >information for all authors, including at least an email address for >each. > >A document should include, at the beginning, a short abstract, and, if >applicable, a table of contents. Sections and subsections should be >numbered, and usually named also, for ease of reference. A document >should include, at the end, References and Acknowledgements sections. > > >4. Reference(s) > >[1] Bradner, S. "IETF Working Group Guidelines and Procedures", BCP >25, RFC 2418, September 1998. > >[2] "Guidelines to Authors of Internet-Drafts", >http://www.ietf.org/ietf/1id-guidelines.txt > >[3] Bradner, S. "The Internet Standards Process -- Revision 3", BCP >9, RFC2026, October 1996. > >[4] Rose, M. "Writing I-Ds and RFCs using XML", RFC2629, June 1999. > > >5. Acknowledgements > >The author gratefully acknowledges the suggestions of Neal McBurnett. > > >6. Author information > >RL "Bob" Morgan >Computing & Communications >University of Washington >rlmorgan@washington.edu -- Eve Maler +1 781 442 3190 Sun Microsystems XML Technology Center eve.maler @ east.sun.com
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