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Subject: Approval Process For Specification
As per my assignment from today's meeting, here is the reply I got from Ram Kumar: The TC must track the comments received as well as the disposition of each comment. The TC may conduct any number of review cycles (i.e. approval to send a Committee Draft to Public Review, collecting comments, making edits to the specification, etc.). The first public review of a specification must take place for a minimum of 60 days, and any subsequent reviews must be held for a minimum of 15 days. Changes made to a specification after a review must be clearly identified in any subsequent review, and the subsequent review shall be limited in scope to changes made in the previous review. Before starting another review cycle the specification must be re-approved as a Committee Draft and then approved to go to public review by the TC. If Substantive Changes are made to the specification after the public review, whether as a result of public review comments or from Member input, then the TC must conduct another review cycle. The specification may not be considered for approval by the TC as a Committee Specification until it has undergone a review cycle during which it has received no comments that result in Substantive Changes to the specification. Approval of a Committee Specification After the public review of a Public Review Draft the TC may approve the specification as a Committee Specification. The approval of a Committee Specification shall require a Special Majority Vote (at least two thirds of the Voting Members vote "yes" and no more than one fourth of the Voting Members vote "no". These numbers are based on the total number of Voting Members, regardless of the number of Voting Members present in the meeting. Abstentions are not counted.) . The TC Chair shall notify the TC Administrator that the TC is ready to vote on the approval of the specification, and provide to the TC Administrator the location of the editable versions of the specification files. The TC Administrator shall set up and conduct the ballot to approve the Committee Specification.
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