Re: RE: [ubl-dev] Invoice Type Code

["Stephen Green" <stephen_green@seventhproject.co.uk>]

David

Thanks for this very helpful answer. I believe we might want to
take this up in UBL to introduce this 'officially' as a much needed
way to produce a credit note - thanks to Oriol and Sylvia for bringing
it to the fore. I do agree with your use of the InvoiceTypeCode to
designate a credit note (with typically negative values, though, as you
say they could be positive if necessary). I wonder whether it would be
best to see that the 1001 codelist is adopted into UBL (via a codelist
Schema module - albeit with a subset of the full 1001 TRED codelist).
Thanks too to Jean-Luc for confirming the use and role of this codelist.
I hope this question can become part of the in-development UBL FAQ.

All the best

Stephen Green

----- Original Message -----
From: <david.lyon@computergrid.net>
To: <ubl-dev@lists.oasis-open.org>
Sent: Wednesday, September 08, 2004 12:24 AM
Subject: Re: RE: [ubl-dev] Invoice Type Code


> Sylvia,
>
> From my experience in business, I would suggest that corrections are
> traditionally sent in the form of a "Credit Note" document.
>
> Credit note amounts can be negative and positive.
>
> These are seperate paper documents from the invoice and show
> which invoice and have the invoice that they refer
> to in their header.
>
> When the account is totalled in the statement, credit notes,
> payments, invoices, journals, are all summed to give the
> balance.
>
> Forgive this if it sounds quite simplistic.
>
> If there isn't a Credit Note in UBL, I would use the Invoice
> document as the base and just change the Invoice Type code.
>
> David
>


Also Jean-Luc Champion wrote:

  ----- Original Message -----
  From: Jean-Luc Champion
  To: ubl-dev@lists.oasis-open.org
  Sent: Tuesday, September 07, 2004 7:05 PM
  Subject: RE: [ubl-dev] Invoice Type Code


  Hi Oriol,



  1.- Is there any codelist for the InvoiceTypeCode maintained for an
international Agency?



  There is something similar in EDIFACT but as document name code (Data
Element 1001)

  You can find the complete list of document name code on
http://www.unece.org/etrades/download/downmain.htm#edifact

  Download the last version and in the zip file there a file named UNCL.ZIP
(UN Code List)



  Kind regards,

  Jean-Luc Champion

  UN/CEFACT Forum TBG1 Chair

  --------------------------------------------------------------------------
-------------------------------------------------------------------

  This is an abstract:

  *    1001  Document name code                                      [C]



       Desc: Code specifying the document name.



       Repr: an..3



       380   Commercial invoice

                Document/message claiming payment for goods or services

                supplied under conditions agreed between seller and

                buyer.



       381   Credit note

                Document/message for providing credit information to the

                relevant party.



       384   Corrected invoice

                Commercial invoice that includes revised information

                differing from an earlier submission of the same

                invoice.



       385   Consolidated invoice

                Commercial invoice that covers multiple transactions

                involving more than one vendor.



       386   Prepayment invoice

                An invoice to pay amounts for goods and services in

                advance; these amounts will be subtracted from the final

                invoice.



       387   Hire invoice

                Document/message for invoicing the hiring of human

                resources or renting goods or equipment.



       388   Tax invoice

                An invoice for tax purposes.



       389   Self-billed invoice

                An invoice the invoicee is producing instead of the

                seller.



       390   Delcredere invoice

                An invoice sent to the party paying for a number of

                buyers.



       393   Factored invoice

                Invoice assigned to a third party for collection.



       394   Lease invoice

                Usage of INVOIC-message for goods in leasing contracts.



       395   Consignment invoice

                Commercial invoice that covers a transaction other than

                one involving a sale.



       396   Factored credit note

                Credit note related to assigned invoice(s).




----------------------------------------------------------------------------
--

  De : Oriol Bausà [mailto:oriol@tradise.com]
  Envoyé : mardi 7 septembre 2004 13:18
  À : ubl-dev@lists.oasis-open.org
  Objet : [ubl-dev] Invoice Type Code



  We are implementing different UBL Invoice instances in an ERP system. We
have the commercial invoice, but we also need to implement the rectification
invoice and the selfinvoice. For the rectification invoice you need to state
the original invoice number and the reason why it's necessary the
rectification. So there are two questions about that:



  1.- Is there any codelist for the InvoiceTypeCode maintained for an
international Agency?



  2.- Should we use the AdditionalDocumentReference to enter the Original
Invoice ID?



  Thanks for your help



  Oriol



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