Re: [ubl-dev] Invoices, Credit notes, charges, allowances, oh my!

[Stephen Green <stephengreenubl@gmail.com>]

I'd say there are two types of credit notes I've been used to
(and it's along time ago I did this so I'm a bit rusty so don't
take this a gospel - needs an accounts expert to verify)

1. a credit note which reverses the effect of an invoice for one

or more of its items which were say returned as faulty, etc

2. a credit note which cancels one or more invoice(s) entirely

With 1. the credit note is a reverse invoice so tax has to be
calculated, etc. In this case all the amounts are written as

positive and the fact it is credit is clearly denoted. The taxes
and charges and allowances are all presented the same way
they were on the invoice.

With 2. the totals of the invoices are presented and any taxes

stated but it wouldn't be unusual to hide details like allowances
and charges as well as goods - a bit like with a statement.
Sometimes the invoice never existed, sometimes the invoice
was paid twice so the credit doesn't need the details. Sometimes

the invoice went to the wrong party so the details need not be
mentioned, etc
---
Stephen D Green
Document Engineering Services Ltd

2009/7/8 G. Ken Holman <gkholman@cranesoftwrights.com>

Here is a question I've received from a user, apologies in advance for my mangling of any terminology.  The wording is mine, so I might mess up.

As I understand it, charges on an invoice increase the amount of the invoice, and allowances on an invoice decrease the amount of the invoice.

When a credit note is issued against the invoice, are charges on the credit note increasing the amount of the credit note (and allowances decreasing the amount of the credit note), or because it is a credit note should the use of the two concepts be reversed?

The issue is that cac:AllowanceCharge is context free, and the definitions are not biasing one way or the other:

 "An association to Allowances and Charges that apply to the Credit Note
  as a whole."
 "An association to Allowances and Charges that apply to the Invoice as
  a whole."

My answer was "it can be either way because a community gets to define which way the allowances and charges are expected for any of the documents".

Is there a "best practice" for which way to go on credit notes?

Thanks!

. . . . . . . . . Ken

--
Possible July/August XSLT/XQuery/XSL-FO training in Oakland/CA/USA
Crane Softwrights Ltd.          http://www.CraneSoftwrights.com/u/
Training tools: Comprehensive interactive XSLT/XPath 1.0/2.0 video
Video lesson:    http://www.youtube.com/watch?v=PrNjJCh7Ppg&fmt=18
Video overview:  http://www.youtube.com/watch?v=VTiodiij6gE&fmt=18
G. Ken Holman                 mailto:gkholman@CraneSoftwrights.com
Male Cancer Awareness Nov'07  http://www.CraneSoftwrights.com/u/bc
Legal business disclaimers:  http://www.CraneSoftwrights.com/legal


---------------------------------------------------------------------
To unsubscribe, e-mail: ubl-dev-unsubscribe@lists.oasis-open.org
For additional commands, e-mail: ubl-dev-help@lists.oasis-open.org