UN layout formatting specification for UBL Despatch Advice instances

$Date: 2004/09/09 01:30:40 $(UTC)


Contents

1. Despatch advice formatting specification
1.1. Status
1.2. Example rendering
1.3. Layout order and information
1.4. Namespaces
2. Miscellaneous information
3. Main document and party information
3.1. Seller
3.2. Advice number
3.3. Advice number
3.4. Date
3.5. Seller’s reference
3.6. Buyer’s reference
3.7. Consignee
3.8. Buyer
3.9. WE ADVISE DESPATCH OF GOODS AND/OR DISTRIBUTION HEREIN
4. Delivery and transport
4.1. Other UK transport details
4.2. Vessel/flight No.
4.3. Port/airport of loading
4.4. Port/airport of discharge
4.5. Place of delivery
4.6. Terms of delivery
4.7. Location
4.8. Special terms
4.9. Terms of payment
4.10. Currency of payment
5. Consignment information
5.1. Shipping marks; container number
5.2. No. and kind of packages; description of goods
5.3. Total gross weight (kg)
5.4. Total cube(m3)
5.5. Total net weight (kg)
6. Line item information
6.1. Item / References
6.2. Description
6.3. Quantity
7. Summary information
7.1. Special notes: Remarques
7.2. Additional distribution
7.3. Name and telephone number of contact
8. Continuation page
8.1. Item / References
8.2. Description
8.3. Quantity

1.  Despatch advice formatting specification

This formatting specification describes a rendering of the UBL Despatch Advice document model according to the United Nations Layout Key for Trade Documents guidelines for application for the 351 despatch advice form:

  • 351 Despatch Advice: Document by means of which the seller or consignor informs the consignee about the despatch of goods.

For a list of all formatting specifications and an overview of the documentation conventions, please visit the formatting specification home page.

1.1.  Status

This specification has no formal status at this time. It should not be considered a reference interpretation of UBL documents. Feedback is sought from users of stylesheets that implement this formatting specification regarding suggestions for change for consideration by the OASIS UBL committees for incorporation into these formatting specifications.

Presentational semantics may never be formalized or normative in the UBL project due to differing international requirements and conventions for the presentation of information found in business documents. This document contains only examples from a few of what will probably be many available UBL stylesheet libraries.

1.2.  Example rendering

The following is an example rendering that illustrates the position and decoration of the information items found in an instance of the document type:

1.3.  Layout order and information

Items in this formatting specification are ordered roughly from the laid out fields on the form in the order left-to-right, top to bottom.

Certain descriptions are verbatim quotes from the United Nations guidelines document.

Important: the rendering of a number of fields is very simplified, reflecting a Western European interpretation of a subset of fields (as in names and addresses). User requirements need to be better understood for the level of granularity in these formatting specifications.

1.4.  Namespaces

The following namespaces are mapped to the prefixes in the expressions below:

  • xmlns:da="urn:oasis:names:specification:ubl:schema:xsd:DespatchAdvice-1.0"

  • xmlns:cac="urn:oasis:names:specification:ubl:schema:xsd:CommonAggregateComponents-1.0"

  • xmlns:cbc="urn:oasis:names:specification:ubl:schema:xsd:CommonBasicComponents-1.0"

2.  Miscellaneous information

This information shows up in the window-title bar of the HTML browser, and in the document title supported by some XSL-FO processors.

3. Main document and party information

Header information is associated with the form as a whole, not to the individual items of goods.

3.1. Seller

Box Label: "Seller"

Table 1. Box Geometry

row1height6
column1width4

Table 2. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

This field is intended to show the name and address of the sender of goods or the originator of the documents, as the case may be.

Note that only one of cbc:CountrySubentity and cac:CountrySubentityCode need be used, with preference to cbc:CountrySubentity if it exists.

3.2. Advice number

Box Label: "Advice number"

Table 3. XPath information

XPath address
/​da:DespatchAdvice/​da:ID

Table 4. Box Geometry

row1height2
column5width2

Table 5. Box Borders

line-beforetrue
line-after
line-starttrue
line-endtrue

This number is a unique number related to the purchase order.

3.3. Advice number

Box Label: "Advice number"

Table 6. XPath information

XPath address
/​da:DespatchAdvice/​da:ID

Table 7. Box Geometry

row1height2
column5width2

Table 8. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

This number is a unique number assigned to the despatch advice by the seller.

3.4. Date

Box Label: "Date"

Table 9. XPath information

XPath address
/​da:DespatchAdvice/​cbc:IssueDate

Table 10. Box Geometry

row3height2
column5width2

Table 11. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

This number is a unique number assigned to the despatch advice by the seller.

3.5. Seller’s reference

Box Label: "Seller’s reference"

Table 12. XPath information

XPath address
/​da:DespatchAdvice/​cac:OrderReference/​cac:SellersID

Table 13. Box Geometry

row3height2
column7width2

Table 14. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

This field provides a seller assigned reference to the order corresponding to this despatch advice.

3.6. Buyer’s reference

Box Label: "Buyer’s reference"

Table 15. XPath information

XPath address
/​da:DespatchAdvice/​cac:OrderReference/​cac:BuyersID

Table 16. Box Geometry

row5height2
column5width2

Table 17. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

This field provides the buyer's reference to the original order.

3.7. Consignee

Box Label: "Consignee"

Table 18. XPath information

XPath addresses
/​da:DespatchAdvice/​cac:BuyerParty/​cac:Party/​cac:PartyName/​cbc:Name
/​da:DespatchAdvice/​cac:Delivery/​cac:DeliveryAddress/​cbc:BuildingNumber
/​da:DespatchAdvice/​cac:Delivery/​cac:DeliveryAddress/​cbc:StreetName
/​da:DespatchAdvice/​cac:Delivery/​cac:DeliveryAddress/​cbc:CityName
/​da:DespatchAdvice/​cac:Delivery/​cac:DeliveryAddress/​cbc:CountrySubentity
/​da:DespatchAdvice/​cac:Delivery/​cac:DeliveryAddress/​cac:CountrySubentityCode
/​da:DespatchAdvice/​cac:Delivery/​cac:DeliveryAddress/​cbc:PostalZone
/​da:DespatchAdvice/​cac:Delivery/​cac:DeliveryAddress/​cac:Country/​cbc:Name

Table 19. Box Geometry

row7height6
column1width4

Table 20. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

These fields are used to provide the name and address of the receiver of the goods involved in the transaction.

Note that only one of cbc:CountrySubentity and cac:CountrySubentityCode need be used, with preference to cbc:CountrySubentity if it exists.

3.8. Buyer

Box Label: "Buyer"

Table 21. XPath information

XPath addresses
/​da:DespatchAdvice/​cac:BuyerParty/​cac:Party/​cac:PartyName/​cbc:Name
/​da:DespatchAdvice/​cac:BuyerParty/​cac:Party/​cac:Address/​cbc:BuildingNumber
/​da:DespatchAdvice/​cac:BuyerParty/​cac:Party/​cac:Address/​cbc:StreetName
/​da:DespatchAdvice/​cac:BuyerParty/​cac:Party/​cac:Address/​cbc:CityName
/​da:DespatchAdvice/​cac:BuyerParty/​cac:Party/​cac:Address/​cbc:CountrySubentity
/​da:DespatchAdvice/​cac:BuyerParty/​cac:Party/​cac:Address/​cac:CountrySubentityCode
/​da:DespatchAdvice/​cac:BuyerParty/​cac:Party/​cac:Address/​cbc:PostalZone
/​da:DespatchAdvice/​cac:BuyerParty/​cac:Party/​cac:Address/​cac:Country/​cbc:Name

Table 22. Box Geometry

row7height6
column5width4

Table 23. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

These fields are used to provide the name and address of the buyer of the goods involved in the transaction.

Note that only one of cbc:CountrySubentity and cac:CountrySubentityCode need be used, with preference to cbc:CountrySubentity if it exists.

3.9. WE ADVISE DESPATCH OF GOODS AND/OR DISTRIBUTION HEREIN

Box Label: "WE ADVISE DESPATCH OF GOODS AND/OR DISTRIBUTION HEREIN"

Table 24. Box Geometry

row13height4
column1width8

Table 25. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

Advice of the intent of this document.

4. Delivery and transport

Transportation fields are header-like information and applicable to the entire order.

4.1. Other UK transport details

Box Label: "Other UK transport details"

Table 26. Box Geometry

row17height4
column1width4

Table 27. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

At this time this field is not being used in the despatch advice.

4.2. Vessel/flight No.

Box Label: "Vessel/flight No."

Table 28. Box Geometry

row21height2
column1width2

Table 29. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

At this time this field is not being used in the despatch advice.

4.3. Port/airport of loading

Box Label: "Port/airport of loading"

Table 30. Box Geometry

row21height2
column3width2

Table 31. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

At this time this field is not being used in the despatch advice.

4.4. Port/airport of discharge

Box Label: "Port/airport of discharge"

Table 32. Box Geometry

row23height2
column1width2

Table 33. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

At this time this field is not being used in the despatch advice.

4.5. Place of delivery

Box Label: "Place of delivery"

Table 34. Box Geometry

row23height2
column3width2

Table 35. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-end

At this time this field is not being used in the despatch advice.

4.6. Terms of delivery

Box Label: "Terms of delivery"

Table 36. XPath information

XPath address
/​da:DespatchAdvice/​cac:DeliveryTerms/​cac:ID

Table 37. Box Geometry

row17height2
column5width2

Table 38. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-end

This fields provides the INCOTERM code for the terms of delivery.

4.7. Location

Box Label: "Location"

Table 39. XPath information

XPath address
/​da:DespatchAdvice/​cac:DeliveryTerms/​cbc:RelevantLocation

Table 40. Box Geometry

row17height2
column7width2

Table 41. Box Borders

line-beforetrue
line-aftertrue
line-start
line-endtrue

This field provides the location name (if relevant) associated to the delivery terms.

4.8. Special terms

Box Label: "Special terms"

Table 42. XPath information

XPath address
/​da:DespatchAdvice/​cac:DeliveryTerms/​cbc:SpecialTerms

Table 43. Box Geometry

row19height2
column5width4

Table 44. Box Borders

line-beforetrue
line-aftertrue
line-start
line-end

This field provides free text description of special conditions relating to the delivery terms.

4.9. Terms of payment

Box Label: "Terms of payment"

Table 45. Box Geometry

row21height2
column5width2

Table 46. Box Borders

line-beforetrue
line-aftertrue
line-start
line-endtrue

At this time this field is not being used in the despatch advice.

4.10. Currency of payment

Box Label: "Currency of payment"

Table 47. Box Geometry

row21height2
column7width2

Table 48. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-end

At this time this field is not being used in the despatch advice.

5. Consignment information

The consignment information holds generic details and totals relating to all the goods items in the despatch advice.

5.1. Shipping marks; container number

Box Label: "Shipping marks; container number"

Table 49. Box Geometry

row25height8
column1width2

Table 50. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-end

At this time this field is not being used in the despatch advice.

5.2. No. and kind of packages; description of goods

Box Label: "No. and kind of packages; description of goods"

Table 51. Box Geometry

row25height8
column3width4

Table 52. Box Borders

line-beforetrue
line-aftertrue
line-start
line-end

At this time this field is not being used in the despatch advice.

5.3. Total gross weight (kg)

Box Label: "Total gross weight (kg)"

Table 53. Box Geometry

row25height4
column7width1

Table 54. Box Borders

line-beforetrue
line-after
line-start
line-end

At this time this field is not being used in the despatch advice.

5.4. Total cube(m3)

Box Label: "Total cube(m3)"

Table 55. Box Geometry

row25height4
column8width1

Table 56. Box Borders

line-beforetrue
line-after
line-start
line-endtrue

At this time this field is not being used in the despatch advice.

5.5. Total net weight (kg)

Box Label: "Total net weight (kg)"

Table 57. Box Geometry

row29height4
column7width1

Table 58. Box Borders

line-before
line-aftertrue
line-start
line-end

At this time this field is not being used in the despatch advice.

6. Line item information

Line item information is associated with the individual item of goods in the despatch advice.

6.1. Item / References

Box Label: "Item / References"

Table 59. XPath information

XPath addresses
/​da:DespatchAdvice/​cac:DespatchLine/​cac:ID
/​da:DespatchAdvice/​cac:DespatchLine/​cac:OrderLineReference/​cac:BuyersLineID
/​da:DespatchAdvice/​cac:DespatchLine/​cac:OrderLineReference/​cac:SellersLineID

Table 60. Box Geometry

row33height16
column1width1

Table 61. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

The item field is the identification of the despatch line according to the seller's system.

The first reference is the buyer's assigned reference to the line item.

The second reference is the seller's assigned reference to the line item.

6.2. Description

Box Label: "Description"

Table 62. XPath information

XPath address
/​da:DespatchAdvice/​cac:DespatchLine/​cac:Item/​cbc:Description

Table 63. Box Geometry

row33height16
column2width5

Table 64. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

This provides a free text description of the line item.

6.3. Quantity

Box Label: "Quantity"

Table 65. XPath information

XPath address
/​da:DespatchAdvice/​cac:DespatchLine/​cbc:DeliveredQuantity

Table 66. Box Geometry

row33height16
column7width1

Table 67. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-end

This field states the number of items to be delivered for the line item.

7. Summary information

Summary information is associated to the entire despatch advice and not to any individual despatch line item.

7.1. Special notes: Remarques

Box Label: "Special notes: Remarques"

Table 68. XPath information

XPath address
/​da:DespatchAdvice/​cbc:Note

Table 69. Box Geometry

row61height4
column9width5

Table 70. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-end

This notes field is used for any free text information that relates to the entire despatch advice.

7.2. Additional distribution

Box Label: "Additional distribution"

Table 71. Box Geometry

row49height8
column6width3

Table 72. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

At this time this field is not being used in the despatch advice.

7.3. Name and telephone number of contact

Box Label: "Name and telephone number of contact"

Table 73. XPath information

XPath addresses
/​da:DespatchAdvice/​cac:SellerParty/​cac:ShippingContact/​cbc:Name
/​da:DespatchAdvice/​cac:SellerParty/​cac:ShippingContact/​cbc:Telephone

Table 74. Box Geometry

row57height8
column6width3

Table 75. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

These fields provides the contact name and telephone number for this despatch advice.

8.  Continuation page

The continuation page comprises only a copy of the document identification information described in Section 3, “Main document and party information” and room for additional line item entries described in Section 6, “Line item information”. Alternative box representations are described below:

8.1. Item / References

Box Label: "Item / References"

Table 76. XPath information

XPath addresses
/​da:DespatchAdvice/​cac:DespatchLine/​cac:ID
/​da:DespatchAdvice/​cac:DespatchLine/​cac:OrderLineReference/​cac:BuyersLineID
/​da:DespatchAdvice/​cac:DespatchLine/​cac:OrderLineReference/​cac:SellersLineID

Table 77. Box Geometry

row13height52
column1width1

Table 78. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

The first reference is the buyer's assigned reference to the line item.

The second reference is the seller's assigned reference to the line item.

8.2. Description

Box Label: "Description"

Table 79. XPath information

XPath address
/​da:DespatchAdvice/​cac:DespatchLine/​cac:Item/​cbc:Description

Table 80. Box Geometry

row13height52
column2width5

Table 81. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-endtrue

This provides a free text description of the line item.

8.3. Quantity

Box Label: "Quantity"

Table 82. XPath information

XPath address
/​da:DespatchAdvice/​cac:DespatchLine/​cbc:DeliveredQuantity

Table 83. Box Geometry

row13height52
column7width1

Table 84. Box Borders

line-beforetrue
line-aftertrue
line-starttrue
line-end

This field states the number of items ordered for the line item.