Minutes of special ad-hoc UBL TC call 05 May 2017 15:00UTC

["G. Ken Holman" <gkholman@CraneSoftwrights.com>]

Minutes of special ad-hoc UBL TC call 05 May 2017 15:00UTC

ATTENDANCE

  Todd Albers
  Oriol Bausà
  Kenneth Bengtsson
  Erlend Klakegg Bergheim
  G. Ken Holman (convener)
  Ole Madsen

  Regrets received in advance:

   Kees Duvekot


Background

During our UBL Atlantic Teleconference held 03 
May 2017 it was agreed to create a new 
subcommittee, but the motion failed to include 
the necessary detail required by OASIS administration to fulfill our request.

    https://lists.oasis-open.org/archives/ubl/201705/msg00002.html

This motion completes our obligations for 
preparing the appropriate information to instantiate the new subcommittee.


Membership status review

    https://www.oasis-open.org/policies-guidelines/tc-process#membership
    https://www.oasis-open.org/committees/membership.php?wg_abbrev=ubl
    https://www.oasis-open.org/apps/org/workgroup/ubl/members/roster.php?num_items=80

    - voting status is determined by the following:
      - existing voting members must not miss two consecutive meetings to
        maintain voting status
      - non-voting members must attend two consecutive meetings to obtain
        voting status
      - members formally on leave by prior request must not attend and
        their voting status is not impacted
    - current UBL TC voting member list (alphabetical) and relationships:
      - Todd Albers
        - Member ASC X9 AB, Member ISO 20022 Payment SEG, Member W3C Web
          Payments Interest Group
      - Oriol Bausà Peris
        - Member OASIS BDXR, Member OASIS ebXML, Editor TC434 Validation
      - Kenneth Bengtsson
        - Chair OASIS BDXR, Observer OASIS ebXML, DK Expert UN/CEFACT
      - Erlend Klakegg Bergheim
        - Member OASIS BDXR, Member OASIS ebXML Core & MS
        - Member CEN/TC434/WS8
      - G. Ken Holman (Chair OASIS UBL TC)
        - Member OASIS BDXR, CA Member JTC 1/SC32, CA Expert UN/CEFACT
      - Ole Ellerbæk Madsen
        - DK Member CEN/TC440, CEN/TC440 Liaison JTC 1/SC 32
     - Enric Staromiejski Torregrosa
        - Member OASIS ebXML, European Commission liaison (DG GROWTH)
   - members losing voting status after this meeting:
     - Enric Staromiejski Torregrosa


MOTION: that the TC approve the creation of the 
UBL Payments and Finance Subcommittee with the 
co-chairs, purpose, scope and deliverables as described in the details below.

  - AGREED - unanimous by those present, a majority of voting members


DETAILS:

UBL Payments and Finance Subcommittee

Identifying requirements for standardized UBL 
document types supporting payments- and finance-related processes.

Proposed co-chairs:

Kenneth Bengtsson, Individual Member
Todd Albers, Federal Reserve Bank of Minneapolis

Statement of purpose:

The culmination of the supply chain processes as 
defined in UBL end in the issuance of an invoice 
and use of a remittance advice, however there are 
subsequent processes involving financial 
institutions, such as bank payments and trade 
finance operations, which implicate existing 
business documents and involve the participation 
of party roles that are not documented in the UBL supply chain processes.

Considering the availability of standardized 
documents already in the area of payments, the 
ISO 20022 specification standardizes concepts and 
information items, and this new subcommittee work 
is not intended to compete with 
such.  Accordingly this work intends to enrich 
UBL by aligning with and adding context to the 
information described by ISO 20022 by supporting 
information from the procurement process leading 
up to the issuance of the invoice.  Nor does ISO 
20022 accommodate the attachment of the original 
invoice as documentation for the payment or 
financing operation. Building UBL documents as a 
bridge to ISO 20022 satisfies the established 
user-base of UBL's common library in other UBL 
documents while ensuring the information can be 
transmitted to systems that may already be operating with ISO 20022.

From a processing and accounting perspective, it 
is important to have payments and trade financing 
documents distinct from the invoice and other 
business documents because they are financial 
operations triggered by a procurement and not 
part of the procurement process itself. 
Furthermore, regulatory requirements in many 
jurisdictions prohibit the alteration of an 
invoice document after its issuance, such that 
subsequent information regarding payments and 
financing cannot be embedded in the invoice 
itself. Other examples found internationally of 
the invoice conflate procurement and payment 
information in a single document that can be 
difficult to work with by all parties, and do not 
meet regional regulatory requirements.

All information exchanged during payments and 
financing must be trusted to ensure the integrity 
of the process. This requirement is often 
supported by legislation and enforced by regulators.

The UBL Payments and Finance Subcommittee is 
tasked with identifying requirements for the 
enrichment, development and implementation of 
standardized UBL document types for payments- and 
finance-related processes that have the potential 
to bridge UBL procurement systems to financial 
systems supporting the handling of payments and trade finance.

Scope of Work

1. To liaise with governments, industry, and 
organizations responsible for payments and trade 
finance to identify business and legal requirements for associated processes.

2. To develop, document and maintain the semantic 
conceptual models for the UBL Payment and Finance 
package within the UBL package as a whole. This 
may include identifying suitable code lists.

3. To liaise regarding the payment and finance 
models with other subcommittees in UBL as required.

4. To foster implementations of UBL for payment 
and finance through coordination, guidance, and 
responsiveness to queries in order to test the 
viability of UBL implementations in real-world 
scenarios. For example, the Web Payments Working Group at the W3C.

5. To develop informative materials as an aid to 
developers of UBL based applications and interfaces.

6. The Subcommittee is not responsible for the generation of any XML Schema.

The pace of development will attempt to keep up 
with the release of new versions of UBL, beginning with UBL 2.3.

Deliverables:

List of Deliverables

1. UBL payments and finance process model(s)

2. UBL payments and finance document model(s)

3. UBL package documentation of the payments and finance models

Possible Deliverables

4. Descriptions of representative payments and financing scenarios


TC CONCALL SCHEDULE

  2017-05-10 Teleconference cancelled
  2017-05-17 Atlantic teleconference 14:00UTC/16:00CEST/10:00EDT
  2017-05-24 Atlantic teleconference 14:00UTC/16:00CEST/10:00EDT
  2017-05-31 Atlantic teleconference 14:00UTC/16:00CEST/10:00EDT


OTHER BUSINESS
 - none

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