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Subject: Add to minutes of PAC meeting 2000.05.25
Oops, I forgot this: We formally adopted the language describing Joint Committees. The part we approved is appended below. This should be considered part of the minutes of the PAC meeting of 2000.05.25 posted Thursday. Jon ================================================================== Explanatory Note A joint committee (JC) is a special kind of TC consisting entirely of liaison subcommittees appointed by other TCs. Within the JC, the members of these liaison subcommittees appear as individual members of the JC, and once they have become members of the JC, their appointment by a participating TC is of interest only in judging whether a TC is contributing to the work of the JC. A Motion to Connect is a version of the Motion to Commit that when passed by a TC creates a liaison subcommittee, the members of which are then qualified under the OASIS bylaws to become individual members of a particular JC. A JC is defined by its stated purpose and by the number and type of TCs cooperating in its work. Changing these basic parameters requires the formal approval of all of the cooperating TCs. A JC that falls out of compliance with its own description or no longer enjoys participation from all of its cooperating TCs ceases to exist. Like any TC, a JC has the power to appoint a liaison subcommittee to participate in some other JC, and some of the TCs cooperating in a JC can themselves be JCs. Thus, JCs can form coordinative structures of arbitrary complexity. Joint Committee Procedure For purposes of this section, the term "TC" shall be interpreted to include JCs as a proper subset. The formation of a JC shall begin with the preparation of a JC proposal. A JC proposal must meet all of the criteria for a TC proposal, and it must in addition contain (a) the date and time of the first meeting of the JC, such date to be no less than 45 days and no more than one year from the date of submission, (b) a list of all the TCs that will cooperate in the work of the JC, and (c) the name of at least one member from each of those TCs who is committed to the purpose and meeting schedule of the JC. No individual named in the proposal shall be allowed to represent more than one TC in meeting this requirement. Within 14 days of its submission, OASIS shall convey the proposal to the chairs of all the TCs named in the proposal and shall in addition copy the proposal to the mailing lists of those TCs. Each of the TCs shall then have until 30 days before the date set in the proposal for the first JC meeting to appoint a liaison subcommittee the members of which are thereby empowered to participate in the JC described in the proposal. The appointment of liaison subcommittees shall be governed by the same rules that apply to the appointment of ordinary TC subcommittees. Upon the appointment of liaison subcommittees by all of the TCs named in the proposal, OASIS shall create a mailing list for the new JC and shall announce its formation to the membership, but for informational purposes only and not as a call for participation. The voting members of a newly created JC shall be those OASIS members who (a) have been appointed to a liaison subcommittee created for this purpose by one of the TCs cooperating in the JC, (b) individually register their intention to attend the first meeting of the JC by sending mail no later than 14 days preceding the meeting to the chair of the JC, and (c) attend the first meeting of the JC. The first meeting of a JC shall not be called to order until at least one member from each liaison subcommittee proposed to participate in the JC is present at the meeting. If this requirement is not met by the end of the time scheduled for the first meeting, then the JC shall cease to exist, and OASIS shall close its mailing list. No person shall be counted as representing more than one TC for purposes of this requirement. Membership in a JC after its first meeting shall be governed by the same rules governing membership in a TC, with the added requirement that any prospective member of a JC must first be a member of a liaison subcommittee appointed for this purpose by one of the cooperating TCs. Except as provided in this section, all of the provisions for meetings, membership, termination of membership, and leaves of absence that apply to members of TCs shall apply equally to JCs, with the added requirement that warnings of termination of membership shall be copied to the chair(s) of TC(s) contributing a member to the JC as well as to the affected member. The membership of a person in a JC shall terminate if that person resigns from the JC, fails to meet the generic participation requirements of JCs and TCs, or ceases to be a member of any of the liaison subcommittees participating in the JC. If termination of membership in a JC causes a still existing TC's contribution of voting members to that JC to fall to zero, the chair of the JC shall, within 14 days following the termination of membership, notify OASIS and the chair of the formerly participating TC that the TC is in breach of its obligation to contribute to the work of the JC. The TC shall have 90 days following this notice to appoint a new liaison subcommittee, whose members shall become prospective members of the JC. If none of those prospective members fulfills the requirements for participation in the JC, the attempt to create a liaison subcommittee shall be declared a failure. If a still-existing TC in breach of its obligation to contribute to a JC fails to appoint a liaison subcommittee within the time stated, then OASIS shall end all activities and mailing lists of that JC until its successor, if any, can be organized according to the provisions for starting a JC. If one or more TCs participating in a JC cease to exist but more than one TC remains, the chair of the JC shall so inform OASIS, and the remaining TCs after notice from OASIS shall have 30 days thereafter to adopt a joint resolution agreeing to carry on the work of the JC without requalifying its members. If they fail to adopt such a resolution, the JC ceases to exist. A TC shall have no obligation to abide by any decision arrived at in a JC to which it contributes membership. The business of a JC to which a TC contributes membership shall be imparted to the TC through reports from the chair of its liaison subcommittee. Such reports shall have the same force and shall be made, received, and acted upon in the same manner as reports from any other subcommittee of the TC. A TC shall be added to or removed from the set of TCs contributing to a JC only upon joint resolution of all of the participating TCs. ================================================================== Note on Termination of membership The proposal for joint committees above [now approved] takes care of an issue left over from CS 2, TC Membership: [It is assumed here that membership in subcommittees is covered by the traditional process set forth in Robert's that we inherit from the current bylaws. We'll have to embroider on this in discussing Issue CT 6, coordination committees, and the whole subject of how TCs communicate with each other. One important question will be whether loss of membership in a TC also ends membership in joint committees to which that TC is a party. Resolution of this question is deferred until we consider the creation and operation of joint committees.] In the design proposed above [now approved], the use of normal subcommittee rules for the formation of a liaison subcommittee within a TC answers the question posed in the note: since it's a requirement that every member of a JC be a member of at least one liaison committee of a TC cooperating in the JC, and since loss of membership in a TC automatically ends membership in all of its subcommittees, a person who is no longer a member of at least one TC cooperating in the JC cannot be a member of the JC. The basic principle working here is that no one not actively involved in the work of a TC should be allowed to attempt to coordinate the work of that TC with other TCs.
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