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Subject: notes
20000531.01 Send IPR Legal text to Walter/Michael 5/31/00
Owner: Laura
STATUS 20000601
- final to be send by 6/2 AM
20000531.02 Send out Reg/Rep instructions and login info 5/31/00
Owner: Nagwa/Anne
STATUS 20000601
- DONE
20000531.03 Use Reg/Rep, report any concerns 6/2/00
Owner: all
STATUS 20000601
20000531.04 Sign hosting site 6/2/00
Owner: Karl
STATUS 20000601
20000531.05 Send licenses/export forms to Karl 6/2/00
Owner: Simon(iPlanet/LDAP)/Walter(Oracle/Registry/DCTM)
STATUS 20000601
- Oracle/DCTM done.
20000531.06 Get Linda to contact Carol re press announcement 6/2/00
Owner: Una
STATUS 20000601
20000531.07 Bragging rights list; contact participants 6/2/00
Owner: Carol
20000531.08 Send out marketing info to group 6/2/00
Owner: Carol
20000531.09 First pass at guidelines for submission 6/3/00
Owner: Jon
20000531.10 Send Karl tutorial for Registry 6/5/00
Owner: Walter
20000531.11 Send Karl info on how to work with Reg/Rep 6/5/00
Owner: Walter
20000531.12 Review/approve submission guidelines 6/8/00
Owner: all
20000531.13 Train on gigantis 6/8/00
Owner: Karl
20000531.14 Get supporting quote for launch (neutralize conflict) 6/12/00
Owner: Laura
20000531.15 Create friendly UI for Karl for classification 6/19/00
Owner: Walter
Discussion:
1) It appears that not everyone involved in the go/nogo decision
has had a chance to do a walkthrough. Can everyone visit the
site who has not, and raise any concerns before EOB Friday?
A new account has been set up for that purpose (user=axco,
passwd=test123). Follow the instructions in Suzanne Karcher's
email (resent during meeting by Nagwa). Give feedback by end
of this week.
2) Any outstanding development issues are already being addressed
by Documentum and Sun.
3) Karl is the administrator. He needs procedures for how to
create/approve/reject a submission in the system. In general,
Karl needs information on how to work with the system. Walter
will write up procedures and send to Karl by EOB Monday, and
Karl will go to gigantis (the QA box, which will be available
through the launch) to check out how to do procedures. He will
call Walter for any questions. This will be the training process.
4) Hosting site is not yet signed. Based on new information from
Walter on the complexity of maintenance, Karl will now contact
PKSIS with intent of signing contract for hosting by 6/1. This
is a few days behind our latest schedule, but is not expected
to impact the soft launch date as long as the machine can be
shipped by Friday (contract must be signed before machine ships).
5) Guidelines for submission (submission criteria) need to be written.
Jon will write up first draft by Saturday, 6/3 and send to group
for review before 6/8 (soft launch date).
6) Licenses still need to be secured and/or sent to Karl by Friday
for delivery to hosting site:
iPlanet/LDAP (Simon)
Oracle (Walter)
DCTM (Walter (if not sent already)
Also export form may be required for part of Registry. Walter
investigating and will provide if necessary.
7) The IPR legal text must be submitted to DCTM for inclusion in the
database. Laura will send by EOB today (5/31).
8) Documentation is needed to support the users, the hosting site
and review process. Steve Casco can document the customized UI,
but the system configuration and the standard documentation for
the Reg/Rep processes will be needed by both the hosting site
and xml.org. Walter to provide for the Registry and Registry-
side applications.
9) Launch/Marketing readiness:
a) We are leaving the portal UI the same (for the most part)
for now. There will be no major architectural changes to
the site for the time being. This is being planned but
will not come about until the Fall. Given this, should
the existing catalog site remain? xml.org can't resubmit
these existing catalog data. It would have to be done by
the original submitter. This can be dealt with after the
launch. This means that there is no entry field for the
submitter for the classification. This will have to be
done by the reviewer (Karl) after the submission. This
is not a showstopper, but the current interface for Karl
is not easy to use, so Documentum will provide an updated
back-end interface for Karl within a week of launch. Karl
and Una/Walter to discuss. Process will be:
The current UI will encourage the submitter to enter
classification information into the Description field.
Karl, using the back-end interface, will fill in the actual
classification field based on the description (and other data)
the submitter has entered.
b) Carol will send out press/analyst schedule and any other
marketing info she has (data sheet, briefing info, press/
analyst presentation, etc) by Friday. Sun and Oracle have
contacted her for PR info but she hasn't heard from Documentum
(Linda). Una to send mail to Linda with Carol's contact info.
c) Simon: What about a White Paper? Also, what about supporting
quote from MSFT? Laura to follow up on supporting quote.
d) We must be careful how we present the site. We have cut
quite a few corners and must make sure that people realize
this is a first step, not the final result, and that we are
doing this especially to solicit input from the industry.
This should be viewed as a learning experience and we should
maintain a vendor-neutral stance. To this end, Carol will
write up the language and send out for all to review.
e) Carol needs proposals from everyone for what they want for
bragging rights, since this might affect the site. We will
meet again tomorrow to discuss. Carol to write up list of
10 items that contributors would get. Michael set up meeting
for 9am tomorrow to first discuss bragging rights, then any
changes in the AIs for development/launch.
10) Based on today's discussion, the decision is a 'GO' for Reg/Rep
for 6/12 (votes cast in favor by Laura, Michael, Una and Simon;
none opposing).
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