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Subject: Re: [amqp-ms] ROP Change discussion Period

Summary of proposed MS Policy changes that may have some importance to this discussion (disclaimer - these changes are in draft form and may change before becoming policy)

It is proposed that:

Steering Committee vacancies may remain vacant, or may be filled by vote of the Steering Committee.
This change will help you *if* persistent non-attendees resign their seat, and of course allows you discretion on how to address any vacancy caused by resignation.

If an election process fails to fill all the seats available, the remaining Steering Committee must choose how to respond.  They may:
1. Automatically reduce the expected Steering Committee size to match the resulting outcome size 
2.  Leave the seat vacant until next annual election 
3. Request a Special election be initiated to fill the vacancy
This change gives the SC total control over how they respond to reduced market participation in the SC process - frequently the result of a maturing technology and increasing marketplace trust.

I hope that helps,


On Fri, Jul 13, 2012 at 7:38 PM, Matthew Arrott <marrott@novgp.com> wrote:
Ram, et al,

Just so we are all clear – on the call on Wednesday we discussed this and came to the agreement that we would stay at 11 for two reasons: 1) based on the principle of least surprise more change days before putting this to the vote was deemed risky; and 2) OASIS is considering changes to the rules for Steering Committee size to address this very concern.


If you can reiterate the proposed change for our understanding that would be greatly appreciated. 


We are currently on track to commence the vote on Monday for the proposed changes to the our Rules of Procedures (see attachment), which changes the size of the committee form 17 to 11. I appreciate we now have three comments on the eve of the vote, which implies we need to delay the vote to finalize this discussion and make any necessary change to the RoP. 

Unless I hear back from those that commented below that they are comfortable with proceeding with the RoP membership being at 11. I will ask Scott to hold off initiating the vote for RoP attached, which means we will miss having the RoP change ratified by the OASIS board at their meeting the following week of July 23. This has the subsequent effect of delaying our annual SC election process by another month, which means we will remain in this situation where we do not reach quorum. As a point of reference if the SC size had 11 for the past four months we would have reach quorum in most if not all meetings.

Comments on how to proceed are appreciated.


From: "Barbir, Abbie" <abbie.barbir@bankofamerica.com>
Date: Fri, 13 Jul 2012 16:20:51 -0400
To: John O'Hara <john@rjohara.com>, Ram Jeyaraman <Ram.Jeyaraman@microsoft.com>
Cc: Scott McGrath <scott.mcgrath@oasis-open.org>, AMQP Member Section <amqp-ms@lists.oasis-open.org>
Subject: RE: [amqp-ms] ROP Change discussion Period


I do agree with John here

By the way do we have anyone from BofA on the SC




From: amqp-ms@lists.oasis-open.org [mailto:amqp-ms@lists.oasis-open.org] On Behalf Of John O'Hara
Sent: Friday, July 13, 2012 4:18 PM
To: Ram Jeyaraman (MS OPEN TECH)
Cc: Scott McGrath; AMQP Member Section
Subject: Re: [amqp-ms] ROP Change discussion Period


I would concur - we need to assure that we can get business done.


Looking back to the AMQP Working Group we had "steering group" of 6 firms, and getting quorum of 4 could occasionally be tricky even when there were many more people on the meeting.


This issue is exacerbated because we need the *right* person from a firm - given these leaders are usually in demand by their own businesses this can lead to challenges.


So I support Ram.



On Fri, Jul 13, 2012 at 7:30 PM, Ram Jeyaraman (MS OPEN TECH) <Ram.Jeyaraman@microsoft.com> wrote:

Her are my comments on the revised RoP [2]:

1.       Given the persistent problems we have had with the Steering Committee (SC) meetings reaching quorum, I strongly suggest reducing the size of the SC to 7 or 9 maximum. The size of 11 suggested in the revised RoP is likely NOT going to address the severe lack of attendance problems this SC is currently facing.

2.       Section 7 contains the phrase “As part of approving Committee Specification or Committee Note version of their deliverables”. There has been some confusion about what it actually means from the point of view of implementing it. I suggest rephrasing it as follows: “Prior to approving Committee Specification or Committee Note version of their deliverables.”.




-----Original Message-----
From: amqp-ms@lists.oasis-open.org [mailto:amqp-ms@lists.oasis-open.org] On Behalf Of Scott McGrath
Sent: Friday, June 15, 2012 11:03 AM
To: AMQP Member Section
Subject: [amqp-ms] ROP Change discussion Period




Three members of your Member Section have requested a revision of the Rules of Procedure which govern activities in your Member Section. [1]  The ROP, with red-line changes is published for your review. [2]


The process for making such a change is described in Section 3.3 of the Member Section Policy [3] and provides a 30 day discussion period for you to discuss this proposal before we ask for your vote.


Please take advantage of this discussion period so you may be an informed voter in the upcoming special Majority ballot which will require 2/3 of all qualified electors to vote "yes" in order that this change is accepted.


Please send your comments to this AMQP Member Section mail list [4],


thanks for your involvement,




[1]  https://www.oasis-open.org/apps/org/workgroup/amqp-ms/email/archives/201206/msg00010.html

[2]  https://www.oasis-open.org/apps/org/workgroup/amqp-sc/download.php/46275/Member%20Section%20Rules%20of%20Procedure%20v1.2.pdf

[3]  https://www.oasis-open.org/policies-guidelines/member-sections

[4]  amqp-ms@lists.oasis-open.org


Scott McGrath





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