OASIS Business Document Exchange TC: Agenda for First Meeting

[Robin Cover <robin@oasis-open.org>]

BDX TC First Meeting Reminder

19 January 2011  16:00 - 17:00 UTC, 17:00- CET, 11:00 AM US Eastern
http://www.oasis-open.org/committees/event.php?event_id=28881
http://www.timeanddate.com/worldclock/fixedtime.html?year=2011&month=1&day=19&hour=16&min=0&sec=0

Further information will be sent about teleconference support/logistics.

This Initial Proposed Agenda for a TC's First Meeting [1] may
be revised by the Convenor as needed.

1. Call to Order and Welcome

    An informal, short talk, limited to housekeeping issues such
    as conference bridge or F2F location issues; handle any
    initial procedural matters if necessary.

2. Volunteer for Note Taking

    Designate someone to take meeting notes for the first meeting
    minutes; Convenor may call for volunteer(s). Text logged in
    a community chat window may be used to supplement the
    minutes taken by the designated scribe.

2. Roll Call.

    The list of Voting Members must be determined [2], as well as the
    number of votes required for majority. All meeting attendees
    (Members, Observers, Staff) are noted and minuted [3].

3. Nominations for Chair/Co-Chairs.

    Any nominations posted to the TC's mailing list [4] are acknowledged,
    and the floor is opened for additional nominations. The TC may
    choose to elect a single Chair, or two Co-Chairs [5].

4. Election of Chair or Co-Chairs

    A Chair may be elected [6] by unanimous consent or by voice ballot.
    A candidate must receive a Full Majority in order to be elected.
    If the Convener is one of the candidates for Chair, an OASIS
    Staff member runs the election.  Once the TC has a Chair or
    Co-Chair(s), the Convenor steps down and the meeting is handed
    over to the new Chair(s).

5. Welcome from OASIS Staff

    Includes a short overview of the OASIS Technical Committee
    Process [7], the OASIS IPR Policy [8], the TC Charter [9], and
    the online help and tools [10] available to the Technical
    Committee Members. The BDX TC has been set up to use the
    Non-Assertion Mode for IPR.

6. (Optional) Review of the TC Charter

    This is for informational purposes only; by joining the TC, the
    members accept the Charter as proposed [9] and no further ratification
    is required. It is sometimes useful, however, to provide an
    overview of the plans and deliverables. Note that a Technical
    Committee may clarify its Charter [11] at any time.

7. (Optional) Discussion of Contributed Work

8. (Optional) Adoption of Standing Rules

    Some typical standing rules [12] are to allow motions to be made
    via e-mail, or to allow chairs to use web-based ballots.
    Standing Rules can be adopted at any time.

9. (Optional) Assignment of Responsibilities

    The TC may, at its choosing, elect or appoint the following:
    secretary, editor, webmaster, and TC liaisons.

10. (Optional) Creation of Subcommittees

11. Confirmation of Meeting Schedule

     Along with determining the frequency, date and time of meetings [13],
     it is helpful to determine who will be providing call-in numbers
     and whether any video-conferencing tools will also be used. All
     Members must be taken into consideration in the selection of
     mutually-convenient meeting times and tools. Some Technical
     Committees rotate calling times in an effort to foster global
     participation and ensure that no one group is more inconvenienced
     than another.

12. Any other business

13. Adjourn

======== References:

[1] 2.3 First Meeting of a TC
     http://www.oasis-open.org/committees/process-2010-07-28.php#firstMeeting

[2] Requirements for TC first meeting attendance
     http://www.oasis-open.org/committees/process-2010-07-28.php#firstMeeting-minMembership
     http://www.oasis-open.org/committees/process-2010-07-28.php#dMinMembership
     - five Eligible Persons, at least two of which represent OASIS Organizational Members

[3] Meeting attendees and recording attendance
     http://www.oasis-open.org/committees/process-2010-07-28.php#membership
     http://www.oasis-open.org/committees/process-2010-07-28.php#meetings

[4] Indications of candidacy for Chair via email
     http://lists.oasis-open.org/archives/bdx/201101/msg00002.html

[5] TC Chairs
     http://www.oasis-open.org/committees/process-2010-07-28.php#chairs

[6] Chair election
     http://www.oasis-open.org/committees/process-2010-07-28.php#firstMeeting-chairElection

[7] OASIS Technical Committee Process and Liaison Policy
     http://www.oasis-open.org/committees/process-2010-07-28.php
     http://www.oasis-open.org/committees/liaison_policy.php#tcliaison

[8] OASIS IPR Policy
     http://www.oasis-open.org/who/intellectualproperty-2010-07-28.php
     http://www.oasis-open.org/who/intellectualproperty-2010-07-28.php#s10.3 (mode)

[9] Charter and Call for Participation (CFP)
     http://www.oasis-open.org/committees/bdx/charter.php
     http://lists.oasis-open.org/archives/tc-announce/201011/msg00015.html

[10] Online Help and Tools

      == Help With TC Process and Artifact Naming Rules ==

      OASIS TC Handbook (new)
      http://docs.oasis-open.org/TChandbook/

      Request Forms (Ballots, Templates, Public Reviews, etc)
      http://docs.oasis-open.org/templates/TCAdminRequests15-10-2010.html

      OASIS Naming Directives (Files, URIs, Namespaces, etc)
      http://docs.oasis-open.org/specGuidelines/ndr/namingDirectives.html

      == Online Tools and Repositories ==

      TC Home Page (public, member-only)
      http://www.oasis-open.org/committees/bdx/
      http://www.oasis-open.org/apps/org/workgroup/bdx/

      Kavi Document Repository (non-approved work)
      http://www.oasis-open.org/committees/documents.php?wg_abbrev=bdx
      http://www.oasis-open.org/apps/org/workgroup/bdx/

      OASIS Library (approved work, activated when needed)
      [will be: http://docs.oasis-open.org/bdx/ ]

      OASIS Business Document Exchange TC List and Comment List
      http://lists.oasis-open.org/archives/bdx/
      http://lists.oasis-open.org/archives/bdx-comment/

      == Optional (upon-request) and Occasional Use Tools ==

      Policy for SVN, Wiki, JIRA: http://tools.oasis-open.org/
      JIRA Issues Tracking: http://tools.oasis-open.org/issues/secure/Dashboard.jspa
      Wiki: http://wiki.oasis-open.org/
      Version Control (Subversion / SVN): http://tools.oasis-open.org/version-control
      Chat Room (WebConf): http://webconf.soaphub.org/conf/room/oasis-bdx

[11] TC Charter Clarification
      http://www.oasis-open.org/committees/process-2010-07-28.php#charterClarification

[12] Standing Rules
      http://www.oasis-open.org/committees/process-2010-07-28.php#procedure-standingRules

[13] TC Meetings
      http://www.oasis-open.org/committees/process-2010-07-28.php#meetings

-- 

Robin Cover
Interim TC Administrator
OASIS, Director of Information Services
Editor, Cover Pages and XML Daily Newslink
Email: robin@oasis-open.org
Staff bio: http://www.oasis-open.org/who/staff.php#cover
Cover Pages: http://xml.coverpages.org/
Newsletter: http://xml.coverpages.org/newsletterArchive.html
Tel: +1 972-296-1783