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Subject: [chairs] OASIS TC vote by mail


I've seen a few questions related to conducting TC ballots via email, so
I thought I should send out a quick reminder.

Generally, and by default, TC voting may only take place in a meeting,
whether face to face or via telephone. If voting takes place at a
meeting then that meeting must have a quorum of TC members in attendence
or the vote is invalid (i.e. the same as if the vote was not taken).

The TC can vote to allow voting to take place via email. This vote
requires 2/3 vote and must be done in advance; i.e. you can't decide via
email to allow voting via email. See the TC Process section 1(n). Once
this decision is made the TC chair can send out ballots via email, and
such a ballot requires a minimum of five days unless decided otherwise
in advance.


Also, it would be a good thing if each TC would put on its web page the
process decisions that the TC has made, i.e. its standing rules. For
example, has the TC voted to allow voting via email? Has the TC voted to
allow non-TC members to subscribe to the TC mail list? What other
standing rules have you decided? These should all go on the web page so
that everyone knows what rules you're playing by.

Karl F. Best
OASIS - Director, Technical Operations
978.667.5115 x206
karl.best@oasis-open.org  http://www.oasis-open.org

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