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Subject: [chairs] status of mass doc import

I've had a couple people ask me about the status of the mass import of 
documents into the doc repository.

We had the folks at Kavi grab all of the docs in the ftp directories a 
couple of days ago, so those docs are all in the repository now. They 
didn't realize that we have a lot of docs that are elsewhere too, so not 
all of the TCs' docs have been imported yet.

During this process we've been realizing even more than before that we 
need to be very careful about preserving current URLs. Messages such as 
the one from Norm have reminded us how very important this is. There's 
about 10,000 docs total, and most of them have internal links to other 
docs, so there's a *lot* of URLs that need to continue to work.

Our original plan was to import the docs into the repository, then 
gradually replace the original docs with redirects that would point from 
the original URL to the new repository location. After some more 
thinking on this we're not comfortable that this is the best solution. 
We want to take advantage of the doc repository functionality, 
specifically the integration into the other TC functionality and 
notification to TC members when a new doc is checked in, etc. but we 
can't break the existing URLs. Perhaps the repository should just store 
pointers to the docs which would continue to reside in their original 
location. We've also got to integrate the new doc naming scheme, which 
many of you have discussed on this list, into the entire doc storage scheme.

Until we've come up with a complete solution that we're all happy with 
we're going to leave all of the current docs in their current location 
with their current URLs, in addition to importing them into the 
repository. If any (two or three) of you would like to work with us to 
help figure out a good long-term solution I would appreciate your advice.


Karl F. Best
Vice President, OASIS
office  +1 978.667.5115 x206     mobile +1 978.761.1648
karl.best@oasis-open.org      http://www.oasis-open.org

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