Re: [chairs] Symposium meeting facility needs - was: RE: [chairs]Symposium TC meetings

[Tom Rutt <tom@coastin.com>]

I would like a speaker phone and 2 hours of conference time, to allow 
outside members to
keep voting rights and to help meet quarum. We could round robin the 
speaker phone with other
TCs, we would use It one hour each day.

Tom Rutt
WSRM TC chair

Scott McGrath wrote:

>Martin,
>
>You raise some very valid considerations.  When planning the Symposium,
>using available feedback from the TAB and TC Chairs, it was determined that
>having no meeting fee for the TC Meetings would lower the barrier to
>participation f2f.  Therefore, we expended the budget on providing for f2f
>meetings--rooms, coffee breaks etc.  That said, next year, the budget may be
>structured differently. 
>
>This year--we have *some* limited capacity to support extra meeting services
>because of the generous support of the Symposium sponsors - Adobe, Booz
>Allen Hamilton, IBM, SAP and Sun Microsystems.  
>
>Therefore I am asking each TC Chair who will be meeting in New Orleans to
>provide a prioritized list of extra services requested.  This is not an
>assurance of their availability, as that is based on budget and availability
>at the hotel.  PLEASE, only consider those services needed, as Martin has.
>To include things that would be "nice to have" will reduce focus on things
>that are necessary.
>
>Possible extra services, please indicate those that are needed and
>rank-order the needs:
>
>Conference phone (for inbound calls only):
>Internet connection:
>Screen for projector:
>Projector (This is a real long shot.  We hope every TC has a member who has
>access to borrow the office projector)  
>
>Of course, we will be promoting the Sponsors support in the TC meeting
>rooms.  If anyone has interest in ensuring we have the budget to provide
>meeting amenities and benefiting from the sponsor promotion, do let us know.
>
>Scott McGrath
>Director Member Services
>
>scott.mcgrath@oasis-open.org
>+ 1 978 667-5115 ext 202
>+ 1 978-667-5114 fax
>www.oasis-open.org
>www.xml.org
>www.xml.coverpages.org
>www.cgmopen.org
>www.legalxml.org
>www.pkiforum.org
>www.uddi.org
>
>OASIS
>PO Box 455
>630 Boston Rd
>Billerica, MA  01821 USA
>
>
>  
>
>>-----Original Message-----
>>From: Martin Chapman [mailto:martin.chapman@oracle.com]
>>Sent: Friday, April 16, 2004 11:40 AM
>>To: karl.best@oasis-open.org
>>Cc: chairs@lists.oasis-open.org
>>Subject: [chairs] Symposium TC meetings
>>
>>Karl,
>>
>>The WS-CAF TC will be meeting in New Orleans, but we have a dilemma with
>>respect
>>to meeting attendance and membership.
>>None of our members were willing to pay $400 a day for a speaker phone.
>>However we normally rely on dial-in facilities to allow those that do not
>>physically attend to dial in.
>>We do have a number of members at warning status, and they would dial-in
>>to the next meeting if the facilities were to be provided.
>>Since they can't dial-in, I am unsure whether I should be downgrading them
>>or not.
>>It doesn’t seem fair to me, so please advise.
>>
>>As a general point, when I found out that equipment wasn’t being provided,
>>I almost
>>cancelled our groups attendance at the plenary, and certainly will not
>>plan to have
>>a group meeting next year if hosting facilities are not improved.
>>
>>
>>Cheers,
>>   Martin.
>>_________________________________________________________________
>>Martin Chapman
>>Consulting Member of Technical Staff
>>Oracle
>>P: +353 87 687 6654
>>e: martin.chapman@oracle.com
>>
>>    
>>
>
>
>  
>

-- 
----------------------------------------------------
Tom Rutt	email: tom@coastin.com; trutt@us.fujitsu.com
Tel: +1 732 801 5744          Fax: +1 732 774 5133