RE: [chairs] Symposium meeting facility needs - was: RE: [chairs] Symposium TC meetings

["Drummond Reed" <drummond.reed@cordance.net>]

Scott, the XDI TC has a need for (in order of priority): a conference phone
for inbound conference call, an internet connection, and a screen (we have a
TC member volunteering to bring a projector.)

Thanks,

=Drummond 

-----Original Message-----
From: Scott McGrath [mailto:scott.mcgrath@oasis-open.org] 
Sent: Monday, April 19, 2004 9:09 AM
To: 'Martin Chapman'; karl.best@oasis-open.org; chairs@lists.oasis-open.org
Subject: [chairs] Symposium meeting facility needs - was: RE: [chairs]
Symposium TC meetings

Martin,

You raise some very valid considerations.  When planning the Symposium,
using available feedback from the TAB and TC Chairs, it was determined that
having no meeting fee for the TC Meetings would lower the barrier to
participation f2f.  Therefore, we expended the budget on providing for f2f
meetings--rooms, coffee breaks etc.  That said, next year, the budget may be
structured differently. 

This year--we have *some* limited capacity to support extra meeting services
because of the generous support of the Symposium sponsors - Adobe, Booz
Allen Hamilton, IBM, SAP and Sun Microsystems.  

Therefore I am asking each TC Chair who will be meeting in New Orleans to
provide a prioritized list of extra services requested.  This is not an
assurance of their availability, as that is based on budget and availability
at the hotel.  PLEASE, only consider those services needed, as Martin has.
To include things that would be "nice to have" will reduce focus on things
that are necessary.

Possible extra services, please indicate those that are needed and
rank-order the needs:

Conference phone (for inbound calls only):
Internet connection:
Screen for projector:
Projector (This is a real long shot.  We hope every TC has a member who has
access to borrow the office projector)  

Of course, we will be promoting the Sponsors support in the TC meeting
rooms.  If anyone has interest in ensuring we have the budget to provide
meeting amenities and benefiting from the sponsor promotion, do let us know.

Scott McGrath
Director Member Services

scott.mcgrath@oasis-open.org
+ 1 978 667-5115 ext 202
+ 1 978-667-5114 fax
www.oasis-open.org
www.xml.org
www.xml.coverpages.org
www.cgmopen.org
www.legalxml.org
www.pkiforum.org
www.uddi.org

OASIS
PO Box 455
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Billerica, MA  01821 USA


> -----Original Message-----
> From: Martin Chapman [mailto:martin.chapman@oracle.com]
> Sent: Friday, April 16, 2004 11:40 AM
> To: karl.best@oasis-open.org
> Cc: chairs@lists.oasis-open.org
> Subject: [chairs] Symposium TC meetings
> 
> Karl,
> 
> The WS-CAF TC will be meeting in New Orleans, but we have a dilemma with
> respect
> to meeting attendance and membership.
> None of our members were willing to pay $400 a day for a speaker phone.
> However we normally rely on dial-in facilities to allow those that do not
> physically attend to dial in.
> We do have a number of members at warning status, and they would dial-in
> to the next meeting if the facilities were to be provided.
> Since they can't dial-in, I am unsure whether I should be downgrading them
> or not.
> It doesn’t seem fair to me, so please advise.
> 
> As a general point, when I found out that equipment wasn’t being provided,
> I almost
> cancelled our groups attendance at the plenary, and certainly will not
> plan to have
> a group meeting next year if hosting facilities are not improved.
> 
> 
> Cheers,
>    Martin.
> _________________________________________________________________
> Martin Chapman
> Consulting Member of Technical Staff
> Oracle
> P: +353 87 687 6654
> e: martin.chapman@oracle.com
>