RE: [chairs] TC attendance rules

["Cruikshank, David W" <david.w.cruikshank@boeing.com>]

I could probably live with this approach, but as a TC chair (and an adult), I think I am aware of who is contributing to the work of the TC and who dialing into telecons, putting the phone on mute, and going down the hall for coffee.

 

My TC is currently in a dedicated technical effort finalizing a spec and having bi-weekly telecons.  The chances of someone missing a few telecons in this agressive schedule is pretty great.  Much of the technical work is done via email between telecons and it's this activity that really progresses the work.  Issue resolutions are being recorded in this activity and will be formally agreed with a ballot during one of the telecons.

 

In recording the attendance at telcons, I can specify that they do not count toward voting privileges, but I'm afraid that under the new policy, this might go away also.

 

Ultimately, my preference is to leave the voting rights up to the discression of the TC chair and not some arbitrary automated nose counter.

 

thx...Dave Cruikshank

Technical Fellow - Graphics/Digital Data Interchange
Boeing Commercial Airplane
206.544.8876, fax 206.544.9590
david.w.cruikshank@boeing.com

-----Original Message-----
From: Sabo, John T [mailto:John.T.Sabo@ca.com]
Sent: Friday, June 03, 2005 7:50 AM
To: James Bryce Clark; chairs@lists.oasis-open.org
Subject: RE: [chairs] TC attendance rules

Steve Hanna and I believe that it would be best to relax the attendance requirement to 3 out of 4, and to provide for automatic reinstatement once the  required attendance has been re-met. 

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From: James Bryce Clark [mailto:jamie.clark@oasis-open.org]
Sent: Friday, June 03, 2005 9:20 AM
To: chairs@lists.oasis-open.org
Subject: [chairs] TC attendance rules

    One area where we have some clear early feedback on the April 2005 TC Process revisions is in the area of meeting attendance.  Under the current rule -- omitting the special case of TCs who have no meetings, and only count ballots -- a TC member can lose their voting rights by missing meetings: 

A Voting Member must be active in a TC to maintain voting rights. In TCs that hold meetings, the Voting Member must attend two of every three Meetings, with attendance recorded in the minutes. * * *  Voting Members who do not participate in two of every three Meetings * * *shall lose their voting rights but remain as Members of the TC. A warning may be sent to the Member by the Chair, but the loss of voting rights is not dependent on the warning. * * *  [1]

We're actively discussing two changes in response to early feedback. 

     First, the new rule -- which takes away voting rights after two proximate absences without an explicit notice -- is harsher than the prior rule [2], which included a notice prior to the status change.  Several have suggested this is too harsh.  Possibilities include
    -- reinstating the notice (that is, you cease to vote after 2 misses out of 3 PLUS a notice), or
    -- lowering the bar (such as, you cease to vote after 3 misses out of 4). 
The Board's process subcommittee is reviewing this issue in June, and your comments are welcome.  

    Second, instead of requiring that a person who has lost voting rights explicitly re-apply, we are considering making the simpler default assumption that anyone who loses their vote should be automatically re-queued to re-gain it.   That would allow us to simply the rosters, and delete the superfluous role "probationary voting member".  All TC members would either be "voting members", or simply "members" who will reacquire their vote when their attendance again merits it.  Again, your comments are welcome. 

    Regards JBC

~   James Bryce Clark
~   Director, Standards Development, OASIS
~   jamie.clark@oasis-open.org

[1] http://www.oasis-open.org/committees/process.php#2.4
[2] http://www.oasis-open.org/committees/process_2003.09.18.php#termination