Re: [chairs] TC attendance rules

[Tom Rutt <tom@coastin.com>]

I prefer that missing 2 of last three triggers jeopardy notice.

Missing 3 of last 4 moves status from voting to non voting member.

As soon as attendance of 3 of last four is reached, voting rights should 
return.

Example attendance sequence (y means attend, n means do not attend)

y n n (Notice) y (notice) n (loose rights) y y (regain rights)

Tom Rutt

James Bryce Clark wrote:

>     One area where we have some clear early feedback on the April 2005 
> TC Process revisions is in the area of meeting attendance.  Under the 
> current rule -- omitting the special case of TCs who have no meetings, 
> and only count ballots -- a TC member can lose their voting rights by 
> missing meetings: 
>
>> A Voting Member must be active in a TC to maintain voting rights. In 
>> TCs that hold meetings, the Voting Member must attend two of every 
>> three Meetings, with attendance recorded in the minutes. * * *  
>> Voting Members who do not participate in two of every three Meetings 
>> * * *shall lose their voting rights but remain as Members of the TC. 
>> A warning may be sent to the Member by the Chair, but the loss of 
>> voting rights is not dependent on the warning. * * *  [1] 
>
>
> We're actively discussing two changes in response to early feedback. 
>
>      First, the new rule -- which takes away voting rights after two 
> proximate absences without an explicit notice -- is harsher than the 
> prior rule [2], which included a notice prior to the status change.  
> Several have suggested this is too harsh.  Possibilities include
>     -- reinstating the notice (that is, you cease to vote after 2 
> misses out of 3 PLUS a notice), or
>     -- lowering the bar (such as, you cease to vote after 3 misses out 
> of 4). 
> The Board's process subcommittee is reviewing this issue in June, and 
> your comments are welcome.  
>
>     Second, instead of requiring that a person who has lost voting 
> rights explicitly re-apply, we are considering making the simpler 
> default assumption that anyone who loses their vote should be 
> automatically re-queued to re-gain it.   That would allow us to simply 
> the rosters, and delete the superfluous role "probationary voting 
> member".  All TC members would either be "voting members", or simply 
> "members" who will reacquire their vote when their attendance again 
> merits it.  Again, your comments are welcome. 
>
>     Regards JBC
>
> ~   James Bryce Clark
> ~   Director, Standards Development, OASIS
> ~   jamie.clark@oasis-open.org
>
> [1] http://www.oasis-open.org/committees/process.php#2.4
> [2] 
> http://www.oasis-open.org/committees/process_2003.09.18.php#termination
>

-- 
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Tom Rutt	email: tom@coastin.com; trutt@us.fujitsu.com
Tel: +1 732 801 5744          Fax: +1 732 774 5133