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Subject: Re: [chairs] TC attendance rules
- From: Diane Jordan <drj@us.ibm.com>
- To: James Bryce Clark <jamie.clark@oasis-open.org>
- Date: Tue, 7 Jun 2005 21:52:05 -0400
I'm confused - If the rule is changed
so that members lose voting privileges if they miss 2 out of 3 meetings
after a warning, when is the warning supposed to be given and what action
can be taken by the member to avoid the loss ? Would it revert to
the old rule that if they missed 2 out of 3 and got a warning, they'd
be ok if they attended the next meeting? It would be great,
as has been noted by others, if warnings could be generated automatically
from the attendance information.
On the second point - would a member's
voting rights be reinstated after attending 2 meetings in a row or only
after 3 meetings of which they attended 2?
Would the web tools keep track and send
reminders to change voting status as they do now for probationary members?
I think I'd like to have the probationary
status maintained - I like having a way to identify the members who intend
to obtain voting priviledges as compared to those who are planning to stay
simple members. This way, I can check the probationary list to make
sure the attendance algorithm is being applied correctly and advance them
when appropriate.
A number of chairs have discussed "excused
absences" of some sort - I don't think this is a good idea unless
there is some way for the member to register this in the attendance roster
him/herself. I don't want to have to do bookkeeping on who has sent
their apologies (and don't want the extra apology email traffic). On
the other hand, I continue to believe the leave of absence rules
should be liberalized to allow for TC judgement on allowing those beyond
the first per year. Its a more formal approach to the idea of providing
more flexibility.
Regards, Diane
IBM Emerging Internet Software Standards
drj@us.ibm.com
(919)254-7221 or 8-444-7221, Mobile: 919-624-5123, Fax 845-491-5709
James Bryce Clark <jamie.clark@oasis-open.org>
06/03/2005 09:19 AM
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One area where we have some clear early
feedback on the April 2005 TC Process revisions is in the area of meeting
attendance. Under the current rule -- omitting the special case of
TCs who have no meetings, and only count ballots -- a TC member can lose
their voting rights by missing meetings:
A Voting Member must be active in a TC to maintain voting
rights. In TCs that hold meetings, the Voting Member must attend two of
every three Meetings, with attendance recorded in the minutes. * * * Voting
Members who do not participate in two of every three Meetings * * *shall
lose their voting rights but remain as Members of the TC. A warning may
be sent to the Member by the Chair, but the loss of voting rights is not
dependent on the warning. * * * [1]
We're actively discussing two changes in response to early feedback.
First, the new rule -- which takes away voting rights after
two proximate absences without an explicit notice -- is harsher than the
prior rule [2], which included a notice prior to the status change. Several
have suggested this is too harsh. Possibilities include
-- reinstating the notice (that is, you cease to vote after
2 misses out of 3 PLUS a notice), or
-- lowering the bar (such as, you cease to vote after 3 misses
out of 4).
The Board's process subcommittee is reviewing this issue in June, and your
comments are welcome.
Second, instead of requiring that a person who has lost voting
rights explicitly re-apply, we are considering making the simpler default
assumption that anyone who loses their vote should be automatically re-queued
to re-gain it. That would allow us to simply the rosters, and delete
the superfluous role "probationary voting member". All
TC members would either be "voting members", or simply "members"
who will reacquire their vote when their attendance again merits it. Again,
your comments are welcome.
Regards JBC
~ James Bryce Clark
~ Director, Standards Development, OASIS
~ jamie.clark@oasis-open.org
[1] http://www.oasis-open.org/committees/process.php#2.4
[2] http://www.oasis-open.org/committees/process_2003.09.18.php#termination
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