Surely if they attend 2 in a row, then they've attended 2 out of the last
3?
-----Original Message----- From: Diane Jordan
[mailto:drj@us.ibm.com] Sent: Wed 08-Jun-05 11:52 To:
James Bryce Clark Cc: chairs@lists.oasis-open.org
Subject: Re: [chairs] TC attendance
rules
I'm confused - If
the rule is changed so that members lose voting privileges if they miss 2 out
of 3 meetings after a warning, when is the warning supposed to be given and
what action can be taken by the member to avoid the loss ? Would it
revert to the old rule that if they missed 2 out of 3 and got a warning,
they'd be ok if they attended the next meeting? It would be
great, as has been noted by others, if warnings could be generated
automatically from the attendance information.
On the second point - would a member's voting rights be
reinstated after attending 2 meetings in a row or only after 3 meetings of
which they attended 2? Would
the web tools keep track and send reminders to change voting status as they do
now for probationary members?
I
think I'd like to have the probationary status maintained - I like having a
way to identify the members who intend to obtain voting priviledges as
compared to those who are planning to stay simple members. This way, I
can check the probationary list to make sure the attendance algorithm is being
applied correctly and advance them when appropriate. A
number of chairs have discussed "excused absences" of some sort - I don't
think this is a good idea unless there is some way for the member to register
this in the attendance roster him/herself. I don't want to have to do
bookkeeping on who has sent their apologies (and don't want the extra apology
email traffic). On the other hand, I continue to believe the leave
of absence rules should be liberalized to allow for TC judgement on allowing
those beyond the first per year. Its a more formal approach to the idea
of providing more flexibility.
Regards, Diane IBM Emerging Internet Software
Standards drj@us.ibm.com (919)254-7221 or 8-444-7221, Mobile:
919-624-5123, Fax 845-491-5709
James Bryce Clark
<jamie.clark@oasis-open.org>
06/03/2005 09:19 AM
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Subject
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rules |
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One area where we have some clear early feedback on the
April 2005 TC Process revisions is in the area of meeting attendance.
Under the current rule -- omitting the special case of TCs who have no
meetings, and only count ballots -- a TC member can lose their voting rights
by missing meetings:
A Voting Member must be
active in a TC to maintain voting rights. In TCs that hold meetings, the
Voting Member must attend two of every three Meetings, with attendance
recorded in the minutes. * * * Voting Members who do not participate in
two of every three Meetings * * *shall lose their voting rights but remain as
Members of the TC. A warning may be sent to the Member by the Chair, but the
loss of voting rights is not dependent on the warning. * * * [1]
We're actively discussing two changes in response
to early feedback.
First, the new rule -- which
takes away voting rights after two proximate absences without an explicit
notice -- is harsher than the prior rule [2], which included a notice prior to
the status change. Several have suggested this is too harsh.
Possibilities include -- reinstating the notice (that
is, you cease to vote after 2 misses out of 3 PLUS a notice), or
-- lowering the bar (such as, you cease to vote after 3 misses out of
4). The Board's process subcommittee is reviewing this issue in
June, and your comments are welcome.
Second,
instead of requiring that a person who has lost voting rights explicitly
re-apply, we are considering making the simpler default assumption that anyone
who loses their vote should be automatically re-queued to re-gain it.
That would allow us to simply the rosters, and delete the superfluous role
"probationary voting member". All TC members would either be "voting
members", or simply "members" who will reacquire their vote when their
attendance again merits it. Again, your comments are welcome.
Regards JBC
~ James Bryce Clark ~
Director, Standards Development, OASIS ~
jamie.clark@oasis-open.org
[1] http://www.oasis-open.org/committees/process.php#2.4 [2] http://www.oasis-open.org/committees/process_2003.09.18.php#termination
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