RE: [chairs] New TC Roster Management Tools- comments please

["Patil, Sanjay" <sanjay.patil@sap.com>]

> - Serve as framework for future roster management automation
I think you are hinting at (semi) automating tracking attendance and
managing status of TC members. It will be great to have this feature
supported by the tool, as the current process is highly tedious and
error-prone. 

If you must prioritize, I suggest that you consider the above feature as
of higher priority since managing member status is something a TC
chair/secretary has to do repeatedly throughout the life of the TC (as
opposed to member registration).

Sanjay
WS-RX TC Co-Chair

> -----Original Message-----
> From: Scott McGrath [mailto:scott.mcgrath@oasis-open.org] 
> Sent: Wednesday, Mar 08, 2006 15:37 PM
> To: chairs@lists.oasis-open.org
> Subject: [chairs] New TC Roster Management Tools- comments please
> 
> Chairs,
> 
>  
> 
> We know how difficult the current process for managing your 
> TC roster has been for you, especially in light of the 
> process for Primary Contact Approval of TC Members.  The 
> following describes how this process is proposed to change.  
> I'd like your feedback on this, so we can tweak this process 
> to best serve you and the TC Process.
> 
>  
> 
> Design parameters of this tool:
> 
> - Reduce the need for manual roster management by Chairs and 
> Secretaries
> 
> - Make the "Join this TC" process easier for everyone
> 
> - Automatically add approved members to the roster
> 
> - Protect unapproved participants from being inadvertently 
> misinterpreted as approved members
> 
> - Serve as framework for future roster management automation
> 
>  
> 
> This new tool is web based, as opposed to the old email 
> permissions process, and is as easy as 1-2-3!.  
> 
>  
> 
> 1.	When joining, the applicant will see the new Join Page 
> (2 screen shots below).  The system will send an email to the 
> applicant's organization Primary Contact (or the applicant 
> themselves, in case of Individual and Associate members) and 
> direct them to a web interface where they can approve their 
> employees. (Requests to join as an Observer are automatically 
> approved and the Primary Contact is sent a notification email.) 
> 
>  
> 
> 2.	The Primary Contact (or Individual member) will use the 
> web interface to confirm the TC Membership. 
> 
>  
> 
> The approved applicant's name is automatically added to your 
> TC roster-in the right role (Observer or Member). 
> 
>  
> 
> With this new tool, you will not be required to track and 
> respond to emails from Primary Contacts or manually 
> transition approved applicants to TC Members.  This will be 
> especially helpful when launching a new TC.  You will no 
> longer need to worry about Applicants and Prospective members!
> 
>  
> 
> When introduced, later in March, this tool will only manage 
> how OASIS participants join a TC.  The next version will 
> allow for TC Members to modify their ongoing role in the TC.  
> We expect Version 2, next quarter.
> 
>  
> 
> Please send your comments on this new tool, suggestions for 
> revisions etc. to oasis-member-discuss@lists.oasis-open.org 
> 
>  
> 
> Thank you for your feedback and your patience as we improve 
> the tools available to you.
> 
> Scott McGrath
> 
> Director of Member Services
> 
>  
> 
> Tel +1 978-667-5115 x202 
> 
> Fax +1 978-667-5114
> 
> scott.mcgrath@oasis-open.org
> 
>  
> 
> Plan on attending:
> 
> OASIS Symposium: The Meaning of Interoperability, 
> 
> 9-12 May, San Francisco 
> 
> http://www.oasis-open.org/events/symposium_2006/
> 
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