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Subject: Changing Kavi Groupware Roles

Here’s a quick reminder on changing participant roles within technical
committee or subcommittee rosters.

Observers. Observers are “read/listen only” participants; that is, they
are subscribed to the email list but cannot post messages or upload
documents. They are also not allowed to actively participate in
teleconferences or face-to-face meetings. A Chair or Secretary should
never change the role of an Observer. If an Observer wishes to become an
active participant, they must leave the group and then re-join as a
Member, triggering the Primary Representative's authorization.

Members/Voting Members: Most active participants fall into one of the
these two categories. The roles are changed by a Chair or Secretary based
on the member’s meeting attendance. Members do not count towards quorum
and cannot vote. Voting rights are gained by attending two meetings in a
row and lost by missing two meetings in a row.

A member with any role other than Observer should never be changed to
Observer. This could impact IPR obligations on the part of the
participant’s organization.

The role of “Voting Member – Probationary” is no longer used.

The roles of Chair and Secretary automatically have voting rights
associated with them; it is up to the Chair or Secretary to keep
attendance records to accurately reflect voting rights according to the
OASIS TC Process.

If you have any questions please feel free to contact me or your TC Staff
Contact. We’re here to help.



Mary P McRae
Manager of TC Administration, OASIS
email: mary.mcrae@oasis-open.org
web: www.oasis-open.org
phone: 603.232.9090

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