RE: [chairs] Re: Committee Notes

[Martin Chapman <MARTIN.CHAPMAN@ORACLE.COM>]

The media relations policy has not been updated to reflect the current policy.

Martin.

> -----Original Message-----
> From: robert_weir@us.ibm.com [mailto:robert_weir@us.ibm.com]
> Sent: 14 December 2010 16:58
> To: chairs@lists.oasis-open.org
> Subject: Re: [chairs] Re: Committee Notes
> 
> Has anyone noticed the disconnect between the new TC Process and the Media
> Relations Policy on external presentations?  Not only do they require
> different templates, but they require different level of approval.
> 
> The FAQ on the TC Process says this:
> 
> http://www.oasis-open.org/committees/process-faq.php
> 
> "10. If a TC is preparing a slide presentation for a public event, does
> the presentation really have to be classified and approved as a
> Non-Standards Work Product, including the requirements to list all
> contributors, have a statement about patents on every slide, require
> public review, etc.?
> Yes; however, a member of a TC may present material related to TC
> activities that has been approved as a Committee Note Draft as long as the
> status is properly conveyed and quality requirements in section 2.18 of
> the TC Process Policy have been met."
> 
> But the Media Relations Policy says this:
> 
> http://www.oasis-open.org/news/media_relations_policy.php
> 
> "Speaking on behalf of OASIS Committees
> To speak publicly on behalf of an OASIS Committee, an individual should:
> be a member of that Committee
> notify and receive approval from the Committee chair
> notify events@oasis-open.org prior to the event, so that staff can promote
> the presentation on the OASIS Event Calendar and in OASIS News
> format his/her presentation using the OASIS slide template
> forward slides to events@oasis-open.org following the event for posting on
> the OASIS Presentations Page."
> 
> 
> So there is inconsistency as to whether I as a TC Chair, can give a
> presentation "on behalf of an OASIS Committee" at a conference, without
> putting the presentation into a non-existent Committee Note presentation
> template and having it approved as a Committee Note Draft.
> 
> I know I can avoid the issue altogether by using an IBM template and
> giving the presentation that way.  But IBM is already pretty well-known
> these days.  I'd rather take the opportunity to promote OASIS wherever
> possible.  I've done that in the past and have been able this way to lead
> others to join OASIS.  This is a good thing, I think.
> 
> We should also keep in mind the needs of Adoption TCs, whose deliverables
> mention in their charters not only include whitepapers and other printed
> materials, but things such as approved logos, webinars, podcasts, etc. Do
> we really want to require that a ODF podcast include a recitation of all
> 20 members of the TC?  Must we really deliver a podcast in HTML and PDF as
> well as the original WAV file?  Really?  And how do we put a patent
> statement on "every page" of a podcast?  Stop every 30 seconds and say,
> "We pause now for an important message from the OASIS Board of Directors"
> ???
> 
> Regards,
> 
> -Rob