Re: [chairs] From the TAB: Best Practices for Meeting Minutes

On Tue, Aug 8, 2017 at 11:00 AM, Nancy Harrison <nharrison@infobridge-solutions.com> wrote:

Dear Chet,

Your proposed template for minutes includes both a record of the agenda, and then description of how the agenda items were dealt with. In the DITA TC, we include a link to the full planned agenda - all our agenda are stored permanently on the OASIS web site - and then record the agenda as it was addressed at the meeting, with the discussion - or a note if there was none about a particular item - listed under each item, up to the last agenda item we addressed in the meeting. (We don't always get to every agenda item; if we didn't get to it, its not recorded in the minutes, just in the list of agendas.)

I can't see any reason to record the agenda essentially twice in the minutes; folks are already plowing through a lot of material in them; there's no need to burden them with duplication.

Nancy Harrison
Sec'y, DITA TC

_____________
Nancy Harrison
Infobridge Solutions
nharrison@infobridge-solutions.com

On Mon, Aug 7, 2017 at 8:55 AM, Chet Ensign <chet.ensign@oasis-open.org> wrote:
TC Chairs,

The TAB plans to draft a TC Chairs manual this year with the goal of helping those new to chairing an OASIS TC get up to speed quickly.

As part of the brainstorming in prep for that, we crafted the attached best practices for capturing and sharing meeting minutes. The draft is attached in Open Office, MS Office, and PDF formats. You can also find it online at http://docs.oasis-open.org/templates/TCHandbook/Best-practices-for-meeting-minutes-v1.0.html.

We hope you find it useful.

Best regards,

The OASIS Technical Advisory Board

Chair: Chet Ensign, OASIS Open
Jacques Durand, Fujitsu
Patrick Durusau, Individual member
Stefan Hagen, Individual member
Ashok Malhotra, TAB Emeritus
Kevin Mangold, NIST

/chet
----------------
Chet Ensign
Director of Standards Development and TC Administration
OASIS: Advancing open standards for the information society
http://www.oasis-open.org

Primary: +1 973-996-2298
Mobile: +1 201-341-1393

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