RE: [chairs] Fwd: An alternative way to publish your meeting minutes

Sorry for the late reply, I take our minutes on our wiki. When they are approved, I âprintâ a PDF, and upload it as a âreferenceâ document (which has a type of âminutesâ and subtype as âapprovedâ) to the calendar appt for that meeting.

That way, they are stored in the document repo, but findable via the calendar J

(and unless something nefarious has happened, the wiki will usually have the final minutes as well, but the other one is âlocked in timeâ for sure!)

Valerie

From: Anish Karmarkar [mailto:anish.karmarkar@oracle.com]
Sent: Wednesday, July 11, 2018 9:59 AM
To: chairs@lists.oasis-open.org
Subject: Re: [chairs] Fwd: An alternative way to publish your meeting minutes

What I have done for the TCs that I have chaired is to upload minutes separately and then include the *link* to the uploaded minutes in the calendar entry instead of inlining the minutes in the cal entry. This allows members to navigate to the minutes three different ways: 1) via the event, 2) mailing list, 3) doc archive

I have found that to be useful.

The additional advantage of having an event independent URL for the minutes is that it can be used to record issues acceptance/closure/resolution in JIRA.

--Anish

On 7/11/18 8:30 AM, Chet Ensign wrote:

And this time I will attach the screen shots!

---------- Forwarded message ----------

Hello chairs,

My thanks to Jim Amsden of the OSLC TCs for alerting me to the utility of the minutes field on your TC event page.

When you create an event on your TC calendar, you'll see fields for a description of the event (typically used for meeting details) and the agenda.

Once the event has been created, if you choose the modify option, you will see an additional field for minutes. (See OASIS-event-page.png attached.)

If you enter your meeting minutes there, they will be permanently associated with the meeting itself. (See OASIS-event-page-minutes.png attached.)

In addition, saving the event will automatically send an email to the TC mailing list with the minutes included. So you will get the extra benefit of having your minutes searchable in the email archive.

The only disadvantage I see is that if you delete the event series, the minutes will be lost along with the old meeting entries. However, the record will still exist in the archive.

Also, a reminder that the TAB's Best Practices for Meeting Minutes can be read at http://docs.oasis-open.org/templates/TCHandbook/Best-practices-for-meeting-minutes-v1.0.html.

As always, let me know if you have any questions.

--

/chet
----------------

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