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Subject: Proposal to add Retention & Legal Hold Management capabilities toCMIS
Proposal to add Retention & Legal Hold Management
capabilities to CMIS For
the next CMIS Version I’d like to propose an extension to the CMIS
standard to support ·
Retention management (acceptance,
enforcement, and inquiry of retention time information) for documents ·
Legal hold management (managing information
related to specific legal cases) Use
Case Description In
an ERP system documents are often related to a business object (e.g.
attachments to a sales order business object). For those documents it must be
assured that they are kept as long as the leading business object is kept. The
ERP system calculates the time until when the business object and its related
data has to be stored. The business application must be able to
push this retention information to the used CMIS backend. In
case of a government investigation or audit which is related to a specific
Business Object, it must be possible to protect all related data from being deleted
(independent of the retention period). For this purpose it must be possible for a
business application to set a legal hold on a CMIS object. As
retention management and legal hold management will not be supported by all
repositories, this feature should be added as an optional feature. A repository must
be able to express if retention management and legal holds are supported. One
option to implement this feature would be using the policies API which is
already available in CMIS. Via predefined policies like RetentionPolicy
or LegalHoldPolicy it would be possible to add this feature
even without changing the API. Please
let me know your thoughts about this proposal. Thanks
and regards, Martin Martin Hermes SAP AG I SAP
AG, Dietmar-Hopp-Allee 16, 69190 Walldorf, Germany www.sap.com Pfl ichtangaben/Mandatory Disclosure
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