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Subject: April 2 (Beijing time) meeting reminder
This is a reminder of our meeting tomorrow of the OASIS COSL member section Steering Committee. See notice of meeting, posted here: http://www.oasis-open.org/apps/org/workgroup/cn-openlab-sc/email/archives/200803/msg00002.html Time: (no change) Wed., April 2, 2008, 11h00 (Beijing) Wed., April 2, 2008, 12h00 (Seoul) Tues., April 1, 2008, 20h00 (Los Angeles) Tues, April 1, 2008 23h00 (Boston) Telephone bridge: (no change) Land telephone: +1 605 475 8500 or Skype: +9900 827 553 7644 Conference Number: 5537644 For your convenience, here is additional information on the proposed agenda items: 1. Election of a Steering Committee chairperson. Current eligible voting members are Andy Lee, Yupu Yang and Dr Eunju Kim. The Steering Committee roster is posted here: http://www.oasis-open.org/apps/org/workgroup/cn-openlab-sc/members/roster.php. The e-mail list address for the Steering Committee is: cn-openlab-sc@lists.oasis-open.org. The duties of the Steering Committee are noted in the OASIS Member Section Ppolicy, posted here: http://www.oasis-open.org/who/ms_policy.php 2. Discuss schedule for future Steering Committee meetings We held our first meeting of the OASIS Changfeng Open Standards Lab Member Section's Steering Committee on January 9, 2008 (Beijing time) to discuss the organization, funding and program plans for the member section. This will be the Steering Committee's second meeting. A plan for setting future meeting times should be approved. Plans for the OASIS Symposium in early May also should be discussed 3. Discuss Membership in Member Section. There are individual person, and organizational, levels of participation in the Member Section. Any individual person who can join an OASIS TC is eligible to subscribe as a "Member Section Member", according to the OASIS Member Section Policy, which is posted here: [1] http://www.oasis-open.org/who/ms_policy.php Any OASIS Member (either an organizational member or individual member) is eligible to become a "Member Section Supporting Entity", by notifying OASIS member services staff. Each Member Section Supporting Entity holds one vote, in any election for members of the Steering Committee, according to the COSL MS's own Rules of Procedure, which is posted here: http://www.oasis-open.org/apps/org/workgroup/cn-openlab-ms/download.php/27791/Changfeng-OSL-MS-ROP-20071220a.pdf So a healthy election process will be ensured by the recruitment of OASIS members to support the COSL as Member Section Supporting Entities. The recruitment is done by an announcement to the OASIS membership, inviting members to join. OASIS staff plans to send this out immediately. Our Director of Communication, Carol Geyer, will confer with the Steering Committee by e-mail, as needed, to confirm that announcement. The Steering Committee may wish to discuss whether any specific persons or organizations should be solicited into the COSL MS. The Steering Committee will communicate with the membership of the MS by means of the MS general mailing list address: cn-openlab-ms@lists.oasis-open.org and a website for the MS, which the Steering Committee will establish and maintain with help from OASIS staff. Carol Geyer will confer with the Steering Committee by e-mail, as needed, to arrange for the website. An example of an OASIS MS website (for a different OASIS member section) can be found here: http://www.oasis-opencsa.org/ 4. Plan the election for two additional Steering Committee members. The COSL MS Rules of Procedure require that the Steering Committee run an election, with assistance from OASIS staff, to fill two more 'At Large' Steering Committee position (so that you have a total of 5 members). This should be done as soon as possible, conducting an election to ballot those Member Section Supporting Entities who already have joined the COSL MS. After a short period of time for 'supporting entities' to join the COSL MS, the Steering Committee should plan on (1) an announcement of the election, seeking candidates; followed by (2) an election balloting period of at least one week. The Steering Committee election announcement for another OASIS MS can be found here: http://www.oasis-open.org/apps/org/workgroup/opencsa-sc/email/archives/200705/msg00019.html An example of the procedure used by that Steering Committee to run the election can be found here: http://www.oasis-open.org/apps/org/workgroup/opencsa-sc/email/archives/200705/msg00016.html 5. Plan for affiliation of Technical Committees. The Member Section Steering Committee can approve requests from an OASIS Technical Committee to affiliate with the COSL MS, if they are Royalty Free (as specified in Section 7 of the COSL MS RoP). The Steering Committee may wish to confirm whether any TCs plan to affiliate with the COSL MS. If TCs affiliate with the Member Section, they may add additional members to the Steering Committee. 6. Plan for MS budget and reporting. The Member Section is required to adopt a budget for any funds it manages. There are no current plans to receive membership dues or other funds (as specified in Section 6 of the COSL MS RoP); the Steering Committee may wish simply to confirm this. However, if special donations or special projects are planned, the Steering Committee will be required to adopt a specific budget to approve any related funds. The COSL MS also must make a quarterly report to OASIS on its progress. The Steering Committee should discuss this report, which at this early stage may mostly be based on the committee's minutes. 7. Plan for programs Please read Section 3 of the COSL MS Rules of Procedure. This 'statement of work' section lists the planned activities of the member section. Please see the draft proposal send separately to this list, regarding a proposed "Visiting Scholars" program for your review and consideration. We look forward to talking to you tomorrow. Kind regards, JBC ~ James Bryce Clark ~ Director of Standards Development, OASIS ~ http://www.oasis-open.org/who/staff.php#clark
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