RE: [dita-adoption] OASIS DITA Adoption TC Meeting Minutes-- 25 October 2010

["Bruce Nevin (bnevin)" <bnevin@cisco.com>]

> Apart from this free-for-(almost-)all areas, I would like to 
> have a separate area for each SC to have their own 
> discussions - only available to the members of the SC. The 
> current method of using the OASIS mailing list is not a good 
> method to have a discussion and using the phone conferences 
> to do all the discussing is horribly inefficient.

I understand that OASIS mandates that SC discussions take place using
the email aliases that are archived in MarkMail on the OASIS site.
'Private' BusDocs SC email exchanges ran into criticism for this.
Likewise, our use of Basecamp for SC ideas was a no-no, we have to use
the OASIS wiki.

	/B

> -----Original Message-----
> From: Jang F.M. Graat [mailto:jang@jang.nl] 
> Sent: Monday, November 01, 2010 12:52 PM
> To: dita-adoption@lists.oasis-open.org
> Subject: Re: [dita-adoption] OASIS DITA Adoption TC Meeting 
> Minutes-- 25 October 2010
> 
> I think the forum should eventually return to the site, but 
> then use decent forum software. For the moment, the link to 
> the Yahoo Group might do, but Yahoo is not an example of good 
> forum software. Most of the useful forums I am on use the 
> Simple Machines forum software, which is free and 
> sufficiently configurable to do what it needs to do.  
> The existing forum on dita.xml.org is pretty useless and 
> Yahoo will not make it really good, but it might be the best 
> option for this moment. Linking to Yahoo of course makes it 
> impossible to control the styling and avoid the ads and other 
> annoying stuff (like e-mails about Groups updates etc.).
> 
> Seeing the dita.xml.org as a one-stop shop immediately brings 
> up questions about the intended audiences, and whether it is 
> feasible and/ or desirable to serve all possible audiences 
> via just one site. In view of DITA adoption goals, I really 
> feel there ought to be at least two different sites serving 
> two different types or groups of people.  
> One is for DITA users - which might be done with the current 
> website if it is improved to allow novice users to find their 
> info quick, while not making it useless for the advanced 
> users either (this is where a decent forum with login and 
> member levels comes in). Another one is for decision makers 
> who most often couldn't care less whether their documentation 
> staff is using DITA or THATA or whatever it takes, just as 
> long as the job gets done within the budget and time 
> constraints that are given. Those professionals need to be 
> attracted by success stories and professional styling, 
> convinced by decent metrics and not scared away by the 
> geekspeak that is dominating DITA- related websites today.
> 
> The forum is definitely for DITA users, and needs to be 
> divided into categories of users: DITA newbies, DITA users, 
> DITA specializers, DITA processing specialists, DITA 
> statisticians and maybe a little corner for DITA philosophers 
> like myself :-)  But seriously on that last
> category: I would love to use part of the future DITA forum 
> to exchange thoughts about possible additions to the standard 
> with people who are not on my SC, and not even on the DITA TC 
> or even members of OASIS. If we want to help DITA adoption 
> along by creating standards that are useful for real users, 
> we need to include them in the discussions on where the DITA 
> standard will go. Asking them to become OASIS members before 
> they can give us any ideas or feedback is killing most of the 
> potentially fruitful input from many potential future users. 
> I am not proposing to give these non-OASIS-members full 
> access to the forum, but there should be areas where everyone 
> is free to contribute, as long as they have registered as a 
> user of the forum (and are not banned - as you always need 
> this mechanism to keep the spammers and other idiots away). 
> Apart from this free-for-(almost-)all areas, I would like to 
> have a separate area for each SC to have their own 
> discussions - only available to the members of the SC. The 
> current method of using the OASIS mailing list is not a good 
> method to have a discussion and using the phone conferences 
> to do all the discussing is horribly inefficient.
> 
> With the abovementioned forum software, setting various 
> levels of access to the forums is perfectly possible and easy 
> to do. Let's bring some of that wonderful new user-friendly 
> forum technology into our world.
> 
> Kind regards from cold Amsterdam
> 
> Jang
> 
> 
> On 1 nov 2010, at 17:03, Gershon Joseph (gerjosep) wrote:
> 
> > I'm in favor. One question I'm in 2 minds about is whether 
> we should 
> > put a link to the Yahoo group or not. In the name of 
> helping new users 
> > out, I think it would be a good idea. However, the idea was for 
> > dita.xml.org to be a one stop shop for anything DITA, which it of 
> > course is not at this time. What do others feel about this?
> >
> > Cheers,
> > Gershon
> >
> > From: Doug Morrison [mailto:dmorrison@dita4all.com]
> > Sent: Monday, November 01, 2010 5:56 PM
> > To: dita-adoption@lists.oasis-open.org
> > Subject: Re: [dita-adoption] OASIS DITA Adoption TC Meeting
> > Minutes-- 25 October 2010
> >
> > Regarding the first consideration of the Tiger Team, I propose that 
> > the Forum be removed from the DITA.xml.org website. I believe that 
> > this is in line with views expressed at the meeting, but 
> this email is 
> > to allow anyone otherwise minded to speak up. I will take 
> silence to 
> > mean acquiescence.
> >
> > Regards,
> >
> > Doug Morrison
> > Information Architect
> > http://dita4all.com
> >
> > On 29/10/2010 21:51, JoAnn Hackos wrote:
> > Minutes for the DITA Adoption TC meeting
> > 25 October 2010, 11 am to 12 noon ET
> >
> > Roll call 11:00 - Quorum
> >
> > Attending: JoAnn, Gershon, Doug Morrison, Kristen Eberlein, Troy 
> > Klukewich, Su-Laine Yeo, PaulG, Deb Bissantz, Akash Dubey, Chris 
> > Goolsby, Mat Varghese, Alessio Marchetti, Briana Wherry, Bruce Nevin
> >
> > Regrets from Don Rohmer, Frank Miller
> >
> >
> > Next meeting: 8 November 2010, 11:00am to 12:00pm ET
> >
> > Noted that Tools article goes to the wrong file. JoAnn 
> corrected the 
> > link.
> >
> >
> > Business
> >
> > 1. ITEM: Specification DITA 1.2 update. Nearing the OASIS vote.  
> > November 1-15 for familiarization; Nov 16-30 for voting.
> > Action: All members of the Adoption TC will encourage their 
> "official 
> > members" to vote on the specification.
> > Approval requires that 15% of OASIS corporate members must 
> approve.  
> > Kris will create a spreadsheet to identify voting members 
> associated 
> > with Adoption TC members.
> >
> >
> > 2. ITEM: Finding descriptions of DITA attributes. Topic was  
> > discussed at the DITA TC meeting on 19 Oct.
> > Su-Laine requested a one-page set of attributes with cross  
> > references to the DITA 1.2 specification
> > because the attribute definitions are difficult to find. 
> DITA TC is  
> > reviewing the request. May be forwarded
> > to the Adoption TC but no action at present.
> >
> >
> > 3. ITEM: Subcommittee reports
> > Focus Area -- Doug M has suggested a Tiger Team to identify 
> problems  
> > and changes and
> > execute on them as quickly as possible. Those interested in taking  
> > part need to join the TC.
> > No need for formal meetings. First consideration: what to do about  
> > the Forum
> >
> > Asian Adoption
> > Kickoff of the Asian Adoption SC being planned after preliminary  
> > conversations between
> > Mat and Gershon. Eight people have joined already representing  
> > India, Japan, and Australia.
> > Considering the 2nd week in November. Mat is attending Tekom and  
> > will announce.
> > First goal: prepare a slide deck that can be used by members to  
> > present the adoption scenario.
> >
> > Help SC -- no update
> >
> > 4. Plus 6/7 ITEM: Discussion of feature articles
> > Frank M has a draft coming soon of delayed conref. Gershon still  
> > working on his article. Needs to
> > update the style sheet and set up as plug-in. Has a list of 
> changes  
> > from Mary M. Hal will update the
> > style (Gershon to send list from Mary). Gershon will enable 
> the plug- 
> > in.
> >
> > 8. ITEM: Discussion of DITA 1.2 elements that need styling and the  
> > development of new translatable strings.
> > Su-Laine further explained this item for Troy's discussion 
> with L&T  
> > Subcommittee chair, John Hunt.
> >
> > Troy had preliminary discussion with John but the full intent was  
> > not clear. Will bring up the topic
> > again because
> > many of the new translatable strings and elements are in the  
> > Learning and Training specialization.
> >
> > For next meeting: Further discussion of changes of the 
> template and  
> > policies on October 15.
> > Adoption TC will need to send feature articles out for 30 
> day formal  
> > reviews and receive comments through the
> > TC comment log. Creates a considerable burden on the TC for simple  
> > educational articles.
> > May delay the publication process to an unacceptable extent. The  
> > articles are already circulated
> > to all members, including DITA TC members as they are being  
> > discussed. New OASIS policies
> > are threatening the committee work.
> >
> > Will continue this discussion at the next meeting.
> >
> > Discuss again at the next meeting.
> >
> > Adjourn 12:00 noon ET.
> >
> >
> >
> >
> > 
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