Mary, I think that your in-line corrections will be hard for people to read. Here is what I think you corrected:
· You added the following information; clarifications added in [red]:
o Mary McRae: “At the time of approval [of a committee note draft], the Chair or designate must notify TC Administration by submitting the Committee Note Draft Creation / Upload Request. Since it is anticipated that the DITA Adoption TC will be using DITA as its editable source, the TC will also be responsible for providing HTML and PDF formats. Note that the work product will be QC'd at the time of submission and must conform to the appropriate template.”
o Mary McRae: ”All TCs have a comment list (dita-adoption-comment).”
Mary McRae: “any changes made to a Committee Note Draft must be submitted for Public Review, whether or not as the result of the public review.”
I understand that the forms currently located at mary.mcrae.com will be moved to an OASIS site as soon as OASIS can offer that functionality, but I wanted our TC members to be able to access the forms and be aware of their contents. (When you reply to this e-mail, please not change the URLs.)
Thank you for providing JoAnn and Gershon with the updated whitepaper templates. Where is the official page where these templates are located? Also, please provide us with the template for the HTML; has OASIS created a CSS file that is used with the HTML format?
Best regards,
Kris
Kristen James Eberlein l DITA Architect and Technical Specialist l SDL Structured Content Technologies Division l (t) + 1 (919) 682-2290 l keberlein@sdl.com Please consider the environment before printing this e-mail
From: Mary McRae [mailto:mary.mcrae@oasis-open.org]
Sent: Wednesday, November 10, 2010 11:57 PM
To: Kristen Eberlein
Cc: DITA Adoption TC
Subject: Re: [dita-adoption] Summary of new OASIS process
A few corrections noted inline. Also, more details can be found in the TC Handbook pages here:
I provided JoAnn and Gershon with PDFs of the updated white paper templates along with the specific changes in mid-October; if there are any questions with regard to the templates or anything else related to the process, please feel free to contact me. I'm happy to help.
On Nov 10, 2010, at 11:24 PM, Kristen Eberlein wrote:
Here is a summary of how the new OASIS processes will affect our feature articles
Please do not use that address; it is subject to change. Please use the form links directly as displayed here:
o We approve the work product as a “Committee note draft.” This requires a full majority vote of the TC.
At the time of approval, the Chair or designate must notify TC Administration by submitting the Committee Note Draft Creation / Upload Request. Since it is anticipated that the DITA Adoption TC will be using DITA as its editable source, the TC will also be responsible for providing HTML and PDF formats. Note that the work product will be QC'd at the time of submission and must conform to the appropriate template.
o We decide to submit a committee note draft for public review; this also requires a full majority vote of the TC. If approved by the TC, this draft becomes a “Committee Note Public Review Draft”; it must be accompanied by a “recommendation from the TC of external stakeholders who should be notified of the review.”
§ Link to the minutes for the Adoption TC meeting at which the TC approved the committee note draft and voted to request a review
o Mary McRae announces the public review to the OASIS membership list and “optionally on other public mail lists.”
o Non-TC Members post comments to the TC's public-comment list. [Do we have such as list?]
Yes. All TCs have a comment list (dita-adoption-comment)
We must acknowledge the receipt of each comment and track the comments received; at the end of the review period, we need to post a list of how each comment has been handled to our e-mail list.
o If we make ANY changes to the committee note draft
any changes made to a Committee Note Draft must be submitted for Public Review, whether or not as the result of the public review.
as a result of the public review, we need to start the whole process over. The review period this time is only 15 days.
o After a public review that does not generates any comments that result in the changes to the committee note draft, we can approve the work product as a committee note. This requires a special majority vote of the TC. If the 15-day review generated any comments, this vote cannot be held before seven days have passed since the close of the public review. To conduct the special majority vote, we need to notify Mary McRae that the TC is ready to vote and provide her with the location of the editable versions of the files. She sets up and conducts the ballot.
Yes; see above.
Kristen James Eberlein l DITA Architect and Technical Specialist l SDL Structured Content Technologies Division l (t) + 1 (919) 682-2290 l keberlein@sdl.com Please consider the environment before printing this e-mail