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Subject: Meeting Minutes 5/18/2004 -- DITA Technical Committee
Meeting Minutes 5/18/2004 -- DITA Technical Committee
*** Please see Action Items and Decision Summary at the end ***
** Agenda **
------------
1. Roll call
2. Review/approve minutes from last week (2 noted corrections in
the list archives)
3. W3C Compound documents paper: review edits; decide to
leave/pull
- Paper:
http://lists.oasis-open.org/archives/dita/200405/msg00030.html
- Notes:
http://lists.oasis-open.org/archives/dita/200405/msg00029.html
4. Briefings discussion: time, methods
5. Specifications continued:
- namespace and RDDL--where useful?
- documenting the data model
http://lists.oasis-open.org/archives/dita/200405/msg00021.html
6. Housekeeping: revisit community support
** Minutes **
-------------
1. Roll call
Voting Members present (15 of 19; quorum achieved):
Indi Liepa
Eliot Kimber
Jerry Smith
Stanley Doherty
David Schell
Paul Grosso
Michael Priestley
JoAnn T. Hackos
Deborah Lapeyre
Paul Antonov
Seraphim Larsen
Frank Peters
Bruce Esrig
Bruce Sesnovich
Don Day
Prospectives, Observers:
Erik Hennum
Scott Tsao
Sharon Veach (becomes Voting Member at end of this meeting)
Eric Sirois
Shawn Jordan
Rob Franklin
2. Review/approve minutes from last week (2 noted corrections in
the list archives)
- Meeting of first boot camp won't be till 5/25. Note that
guests are welcome, but not calls must be consolidated as
much as possible. (E.g. guests call member, and member
conferences all his/her guests into the TC call, thereby
using only 1 TC line).
- Action Items status updated.
- Minutes accepted as amended.
3. W3C Compound documents paper: review edits; decide to leave/pull
- Paper:
http://lists.oasis-open.org/archives/dita/200405/msg00029.html
- Notes:
http://lists.oasis-open.org/archives/dita/200405/msg00030.html
- Approved to leave the paper as a committee statement at
W3C -- no discussion.
- Attendance at the meeting --
- June 1-2, San Jose California
- We need someone to attend and present the paper
- Document 10 in the archives --
http://www.oasis-open.org/committees/download.php/6749/OASIS-DITAsubmiss
ion-01.zip
- Proposed and approved that Eric Hennum be empowered to
be our presenter of this paper at the meeting.
4. Briefings discussion: time, methods
- Proposal:
- 3-4 briefings based on presentations and simple
conference call
- Following that, 1-2 live demo sessions using WebEx,
funded by Intel
- Date for first meeting --
- Discussion --
- Monday May 24th is Canadian holiday
- Monday May 31st is American holiday
- Accepted --
- Tuesday May 25th, 8-10 AM PT.
- One hour presentation, 1 hour Q&A.
- Subsequent sessions TBD at first session.
- Requirements/setup: You need to be able to show
PowerPoint slides to whoever is present at your site.
(Michael Priestley to provide URL for slides.)
- Content of the sessions --
- Suggested themes as proposed at last meeting --
- What is a topic?
- What is a domain? What is specialization?
(rolled into one topic)
- What are the DITA design principles?
- What is a typical DITA workflow?
- How does DITA encourage reuse?
- What will be the content of the first session?
- First hour -- "Intro to DITA" presentation
- Second hour -- Q&A
- Michael Priestley will send out email with URL to the
presentation, with some additional URLs with suggested
introductory reading material.
- Everyone should feel free to invite other people to
call in to this first session, especially anyone who
has expressed an interest in DITA already. Just let
Don know ahead of time so we can determine the number
of lines required.
- Everyone should consolidate phone lines as much as
possible.
- Proposal accepted.
5. Specifications continued:
- namespace and RDDL--where useful?
- documenting the data model
http://lists.oasis-open.org/archives/dita/200405/msg00021.html
Because of time constraints, this topic is to be continued
on the discussion list.
6. Housekeeping: revisit community support (electronic forum)
- Don discussed this with Jamie (OASIS). OASIS is willing
to do whatever is needed to provide support for this, but
there is nothing concrete yet.
- Michael Priestley proposes that we use Yahoo Groups for
the DITA online community. It's free and widely used. It
gives users several options for how they receive postings.
- Discussion --
- Someone asked for clarification of what is being
proposed. Michael clarified that Yahoo would be
used for an electronic forum (not for distributing
documents).
- The IBM-based newsgroup is blocked by many
corporate firewalls and has poor
archiving/index features.
- We want to move the online user community to
something more user-friendly.
- The purpose of the Yahoo forum would be to
answer questions about DITA and the IBM
reference implementation of it. It would NOT
be a place to discuss DITA _development_.
Discussion of design and development would be
limited to the OASIS TC mailing list.
- Eventually this Yahoo group would be moved to an
OASIS-based mailing list, but for now that is not
an option.
- Someone will need to be appointed to manage the
list.
- Proposal approved.
- Who will set it up?
- Michael Priestley is nominated to be the list owner
and also set up the group. Nomination approved.
- Maybe someone will take this over later.
- "dita-users" is the proposed name.
- Accepted.
** Summary of Decisions **
--------------------------
- 5/11/04 meeting minutes approved as amended.
- Approved to leave the W3C compound documents paper as
a committee statement at W3C.
- Approved to designate Eric Hennum as our presenter of the W3C
compound documents paper at W3C
- DITA Briefings --
- There will be 3-4 briefings based on PowerPoint
presentations and simple conference calls (no live demo)
- Following that, there will be 1-2 live demo sessions using
WebEx, funded by Intel
- First briefing session to take place Tuesday May 25th,
8-10 AM PT
- Michael Priestley to give "Intro to DITA" presentation (1
hr) followed by Q&A (1 hr)
- Subsequent sessions TBD at first session.
- All should feel free to invite others to call in, but
advise Don ahead of time
- Consolidate conference-call phone lines as much as
possible.
- Community support electronic forum --
- Approved for Michael Priestley to set up a Yahoo Group
("DITA Users") to take the place of the current IBM-based
newsgroup. Michael will be list manager until someone
else decides to take it over.
- Purpose of the Yahoo Group -- provide a place for users to
ask questions -- NOT a place for discussion of design and
development (such discussion to be limited to the DITA TC
list).
** Action Required **
---------------------
001 Dave Schell, Don Day -- Indicate on the roster which
members are Founding Members.
>>> Completed 5/18/04.
002 Eliot Kimber -- Provide citation on the mailing list
regarding a paper on UML (as a model for distinguishing the
data model from the language used to describe the model).
>>> Completed 5/18/04.
003 Don and Michael -- Look into the technicalities of setting
up the weekly "briefings" -- getting additional lines,
setting up conferencing software. Target first meeting for
this Monday 5/17.
>>> Completed 5/18/04.
004 Mary McRae -- Look into using Microsoft Live Meeting to host
the web briefings meetings (coordinate with Don and
Michael).
>>> Completed 5/18/04.
005 Scott Tsao -- Start a discussion on the Mailing List
regarding DITA namespace declarations.
>>> Completed 5/18/04 -- introduced discussion about RDDL.
006 Don Day -- Start discussion on the Mailing List for
housekeeping issues.
>>> Effectively completed as of 5/18/04.
007 Don Day -- Post updated submission package with the
"bookmap" files removed.
>>> Completed 5/18/04.
008 Michael Priestley -- Start discussion on list for finding
a new home for the DITA Forum (currently on DeveloperWorks).
Michael has some recommendations to be presented later
today.
>>> Effectively completed as of 5/18/04.
009 Don Day -- Take a vote-by-email whether the proposed
amendments to the W3C Compound Documents Paper should be
submitted to W3C.
>>> Technical difficulties prevented this from functioning
properly. We will have a vote at the meeting today.
Completed.
010 Eric Hennum -- Present W3C Compound Documents Paper at W3C
(June 1-2 in San Jose, Calif.)
011 Michael Priestley -- Provide URL for first briefing (to take
place Tuesday May 25th)
012 All -- Invite people to attend May 25th briefing (but
consolidate phone lines).
013 Michael Priestley -- Start "dita-users" group on Yahoo
Groups.
<END>
_______________________________________________________
Seraphim Larsen ICG Technical Publications
Sr. Technical Writer Chandler, Arizona
(480) 552-6504 CH6-2-B2
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