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Subject: Re-initializing this TC

Dear members of the Docbook-TC,

as some of may know, Oasis is in the process of introducing new
process rules for technical work. This activity, conducted through
the Process Advisory Committee, has determined that all existing TCs
in Oasis must re-initialize themselves in order to comply with the 
Oasis bylaws.

This message is intended to start this activity in the Docbook-TC.
The process is very simple. Each of you has to read the following
text, and act accordingly by sending me an email message or not.
Once I've collected the email, I'll get in touch with the ACTC and
everything will be in order.


      In order to ensure a sound OASIS technical committee process
      in accordance with the OASIS bylaws, the OASIS Board of
      Directors has created an Advisory Committee on Technical
      Committees.  Consisting of the chairs of the TCs, the ACTC
      is empowered to create OASIS technical committees through
      formal appointment of members.

      However, the appointment of specific members with voting
      rights in each TC has the procedural implication that a
      majority of those members must be present in meetings and
      phone conferences for a TC to conduct formal business, and a
      majority of the appointed members is required for decisions
      made by mail vote.  Thus, it is necessary to distinguish
      between the participants in each TC who can actually commit
      to attending meetings and phone conferences and members who
      wish only to track the progress of the TC and participate in
      mail discussions.  For this procedural reason, only OASIS
      members who can actually attend meetings can be appointed
      voting members of a TC.

      Please note that this formal distinction does not change the
      current composition of this mail list.  The primary
      difference is that a subset of this list will now be able to
      pass formal resolutions on behalf of the group in accordance
      with the OASIS bylaws.

      In order to be considered for designation as a voting member
      of this TC, you need to read the following description of
      our estimated schedule and deliverables and then decide
      whether to respond with a request to be formally appointed.
      Please have your response, if any, back to me by Feb 14, 2000.  I
      will submit a list of nominees to the ACTC shortly

         Eduardo Gutentag
         Sun Microsystems Inc.
         (650) 786-5498


      The OASIS Docbook Technical Committee exists to
      maintain and improve the DocBook DTD, create and maintain an
      XML version thereof, and create and maintain a schema version

      Eduardo Gutentag is/are chair of the TC.

      The proposed deliverables of the TC are as follows:

         DocBook 4.0
         DocBook 5.0
         DocBook as XML
         DocBook as Schema

      Over the next year, the TC is expected to meet at 
      XTech, San Jose, February 27-March 2; XML'00, Paris, 12-16 June, 
      XML'00, December, exact date and location not yet known. All
      meetings are expected not to exceed two full days.

      Upon reinitialization, the TC will consist of a set of
      voting members and a set of non-voting observers.  The
      voting members will be those who have been appointed by the
      ACTC from among persons nominating themselves in response to
      this call.  Note that voting members must be able to promise
      attendance at meetings in order to meet quorum requirements.
      Therefore, OASIS members wishing to track and comment upon
      the work of the TC in the mailing list but not to attend its
      meetings regularly should simply remain on this mailing list
      but not apply for voting membership.

      Members of this list willing to commit to voting
      participation in the OASIS DocBook Technical Committee are
      hereby requested to respond to this list no later than
      February 14, 2000 with the following statement:

         I agree with the purpose of the DocBook TC as stated

         I understand that OASIS technical committees regularly
         meet in person or by phone and that participation in the
         DocBook TC will require me to attend most of its meetings.
         Based on the estimated meeting schedule given above, I
         certify that I have the means and the interest to attend
         such meetings and that I intend to do so.

         I understand that the TC cannot transact business in the
         absence of a quorum or take action by mail ballot without
         the active participation of its members and that
         therefore failure to attend meetings and vote in mail
         ballots will result in my removal from the committee.  I
         promise to submit a letter of resignation to the chair or
         chairs of the committee if in the future I find myself
         unable to participate actively in its work.

         [email address]
         [phone number]

Thank you,

Please don't forget that the deadline is February 14, 2000


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