Author: John Borras
Company: Cabinet Office

OASIS Election and Voter Services Technical Committee Teleconference Meeting 
Minutes
October 31st, 2001, 16.00 Greenwich Mean Time, 11.00. Eastern Daylight Time 

Teleconference Attendees: John Borras (Chairman) UK e-Envoy, Gregg McGilvray election.com, TJ Rainsford IFES, Paul Spencer (Observer) UK e-Envoy, Jo-Ann Zakielarz Unisys, Tim Bovee Associate Press, Charbel Aoun election.com, Daniele Tatti Italy Centro Tecnico, Robin Anthony election.com, Julia Glidden election.com, John Stevens British Telecom

Apologies: Anwar Choudhury UK e-Envoy, John Ross UK e-Envoy

Previous Meeting's Minutes 
No additions or changes to the previous meeting's minutes were considered necessary.  All actions had been completed apart from the creation of the Discussion Forum on UK GovTalk.  JB asked for conformation on whether an open or closed forum was required.  It was agreed that an open forum was necessary as per the OASIS rules.  JB will arrange the site and notify members.

Revised Project Plan
JB had produced a revised version of the project plan to reflect the discussions held at the last meeting and particularly the agreed closedown date of 30 April '02.  Members were generally content with the revised version apart from the close down procedures.  JB to check with OASIS what the correct procedures are for closing down a Technical Committee, and revise the plan as necessary.

Progress Reports
1. E-democracy policy requirements
JB reported little progress had been made on producing the Policy Context document although contact had been made with several policy makers.  Reference was made to two European Commission projects, e-Poll and Truevoting, and JB will check these out.

2. XML schema generation
JB reported on the session he had earlier in the day with Charbel Aoun and Paul Spencer.  The objective of the session was to brainstorm the e-voting process and thus identify what interfaces needed to be supported by XML schemas.  This was meant to be a crosscheck against the original list of schemas.  JB will circulate the output from the session for consideration by committee members and review at a meeting to be held on 29 November.  At this meeting the paper prepared by Gregg McGilvray on the Ballot schema would also be considered.  Arrangements for this meeting will be notified to members in due course.

3. Cross cutting strands
John Ross has revised his paper on Authentication Architecture following discussions with Jason KitKat.  He has also produced an Architecture Model paper but it was agreed to review this at the meeting on 29 November along with the papers mentioned above.  

4. Applications
There was no progress to report on this strand of work.

5. Stakeholder engagement
JB reported that his office had made contact with most countries in the world and also with the European Parliament and the Council of Europe.  He was expecting many more governments to join the committee in the near future.
TJ Rainsford will make contact with those NGOs that he feels will contribute to the work of the committee.
Gregg McGilvray will let JB have details of those IT companies that had contacted him, and JB will invite them to join the committee.

6. Liaison with other committees
JB reported on his contact with the Customer Information Standards Technical Committee.  He is arranging a meeting with that TC in Orlando on 13/14 December to compare progress and possible overlap.  Post meeting note: This meeting has been confirmed for 14 December.
It was reported that Krishna Sankar was a member of the OASIS Security Technical Committee.  JB will check this out and let JR know the outcome.
Nothing had been heard from Deborah Philips on the work of the FEC Voting Systems Standards work and JB will make contact to establish the current situation. 

Future Meetings
The next meeting will be a face-to-face meeting in London on 29 November to review the process model paper.  If possible, arrangements for a video conference link from Washington DC will be made to reduce travelling, failing that a teleconference link-up will be arranged.
Following that, the next meeting will be in Orlando Florida on 14 December.  Details to be confirmed in due course.
The schedule of proposed future meetings thereafter was endorsed and will be published on the website.