FW: IMPORTANT Participant Information for IAEM

RESENDING due to email problems - please ignore if you already received a copy. Kind regards, Jane

From: Jane Harnad [mailto:jane.harnad@oasis-open.org]
Sent: Monday, October 12, 2009 7:22 PM
To: 'em-interop-tech@lists.oasis-open.org'; 'emergency-adopt-events@lists.oasis-open.org'
Cc: 'Carol Geyer'; 'Dee Schur'; 'jane.harnad@oasis-open.org'
Subject:
Importance: High

Participant Information Packet #1

IAEM Annual Conference & EMEX 09

November 2-4, 2009

Rosen Centre Hotel
Orange County Convention Center
Orlando, FL USA

· IAEM Conference Information: http://www.iaem.com/events/Annual/intro.htm

EMEX Exhibit Information: http://www.emex.org/default.asp

CONFIRMED PARTICIPANTS:

So far we have received confirmation forms from the following participating companies:

Cell Cast

Desktop Alert

Evolution Technologies

Warning Systems, Inc.

A few additional interested parties are still pending. Please contact us ASAP if you are interested in participating or complete the following online participant form: https://www.oasis-open.org/apps/2009_IAEM_EM_InterOp/register_contact.php. Deadline to confirm is 19 October.

BOOTH SPACE DETAILS:

OASIS reserved Booth 102, a 20x20’ space in a premium location at the front of the exhibit floor, http://iaem.networkats.com/members_online/registration/exhfloor.asp?action=exh&mt=AC09&af=IAEM). The booth space will contain carpet, six foot draped tables, chairs, electricity, internet connectivity, and a literature rack.

COMPANY SIGNAGE:

OASIS will provide all booth signage in order to ensure fairness and consistency. Please feel free to contact us directly with any questions regarding signage.

EQUIPMENT:

Participating companies will be responsible for bringing their equipment to the event (shipping details are below). Due to booth space constraints – NO computer monitor larger than 24” will be accepted. Computer monitors are available onsite. Please contact us directly for rental information.

Monitor rental pricing:

~ 20” = $70 on/before 10/14 and $100 after

~ 24” = $105 on/before 10/14 and 150 after

SHOW FLOOR SCHEDULE:

Space will be available for set-up and testing on Monday, 2 November from 8:00-4:00 PM. The show will open for a special reception Monday evening. Below is a complete list of show hours, including setup and dismantle times.

Monday, November 2, 2009

Setup & Testing

8:00 AM – 4:00 PM

Opening Reception
5:00 PM - 7:00 PM

Tuesday, November 3, 2009
Show Hours

7:00 AM - 6:00 PM

Wednesday, November 4, 2009
Show Hours

7:00 AM - 1:00 PM

Dismantle
1:00 PM - 6:00 PM

SHIPPING INFORMATION:

Participating companies will be responsible for shipping their equipment and other to the event. Shipping information – including material handling labor, sample labels, and pricing - is attached for your review. Please note: Advance shipments will be moved to show site on overtime. The material handling rates quoted in the attached information price list allows for this overtime handling without an additional overtime charge. Direct shipments received at show site on Sunday will be handled on overtime and subject to a 35% overtime handling charge.

· Advance shipping begins Thursday, October 1 at 8:00 AM and ends Tuesday, October 27 at 4:00 PM.

Advance shipping address:

(Your Company Name & Booth Number)

EMEX 2009

c/o Hargrove, Inc.

Exhibit Transfer System

10531 Satellite Blvd

Orlando, FL 32837

(sample label attached)

· Direct shipping will begin on Monday, November 2 at 8:00 AM.

Direct shipping address:

(Your Company Name & Booth Number)

EMEX 2009

c/o Hargrove, Inc.

Orange County Convention Center

West Hall A2

9800 International Drive

Orlando, FL 32819

*Please note that material handling charges may apply.

(sample label attached)

Additional participant information will be forwarded in the weeks to come. In the meantime, please feel free to contact me directly with any questions – Jane.harnad@oasis-open.org.

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