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Subject: Re: [emergency] Ballot to Approve CAP v1.2 IPAWS Profile v1.0 as a Committee Specification


Our vote to request a ballot for Committee Specification occurred on Aug 25, 2009.  The ballot actually began Sept 23.  The voting members change with every meeting and I do my best to keep it up to date.  I always make sure the roster is updated with respect to voting members before any vote is taken, which I did prior to the Aug 25 meeting.  As you pointed out in our off-line discussions today, the ballot is based upon voting members at the time the ballot is issued.  In the case of the IPAWS Profile, that wasn't until Sept 23.  I was delinquent in updating the roster after the meeting I conducted while on vacation.

The roster was updated prior to the vote taken this week (Sept 29) for the CAP 1.2 15-day review.  I have just completed updating the roster with attendance for the Sept 29 meeting.  My sincere apology for causing this ballot to have to be re-issued.  Mary, please re-issue the ballot as soon as possible.

Elysa Jones, Chair

At 09:42 AM 10/1/2009, Mary McRae wrote:

In checking the ballot results in conjunction with meeting attendance 
reports, it appears that Tim Grapes, Sukumar Dwarkanath, Jeff Waters, 
Camille Osterloh, and Bill Kalin should not have been on the ballot. 
Therefore the ballot is invalid.

It is the responsibility of the Chair and/or Secretary to update the 
roster immediately after the close of each meeting, noting which 
members have gained or lost voting rights by attending/missing two 
meetings in a row.

Once the roster has been corrected - I didn't check to see if there 
were individuals who should have been on the ballot but weren't - I 
will re-run the ballot.



Mary P McRae
Director, Standards Development
Technical Committee Administrator
OASIS: Advancing open standards for the information society
email: mary.mcrae@oasis-open.org
web: www.oasis-open.org
twitter: fiberartisan  #oasisopen
phone: 1.603.232.9090

Standards are like parachutes: they work best when they're open.

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