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Subject: Re: [emergency] Face to Face Meetings - NEED FUNDING/COMMITMENT

Bill,  Thank you for the number.  Can it be available for the weekend 
(1/30-1/31) as well as 2/1/2010 in the event we are able to do the 
full three day technical meetings?  Also, as I work out the details 
with the Marriot for Sat/Sun, how can I reference the room you have 
reserved for Mon?  It would be nice but not necessary to use the same 
room.  Thanks, Elysa

At 04:24 PM 1/13/2010, Kalin, William <CTR> wrote:

>We can provide the #.
>Bill Kalin
>Sent from my Blackberry
>Department of Homeland Security
>(O) 202-254-6774
>(C) 202-525-9732
>----- Original Message -----
>To: 'McGarry, Donald P.' <dmcgarry@mitre.org>; rexb@starbourne.com 
><rexb@starbourne.com>; 'Elysa Jones' <ejones@warningsystems.com>
>Cc: emergency@lists.oasis-open.org <emergency@lists.oasis-open.org>
>Sent: Wed Jan 13 17:10:31 2010
>Subject: RE: [emergency] Face to Face Meetings - NEED FUNDING/COMMITMENT
>We have a conference bridge (888) that can be used if the DHS one is not
>Better to write for yourself and have no public, than to write for the
>public and have no self.  - Cyril Connolly
>-----Original Message-----
>From: McGarry, Donald P. [mailto:dmcgarry@mitre.org]
>Sent: Wednesday, January 13, 2010 4:53 PM
>To: rexb@starbourne.com; Elysa Jones
>Cc: emergency@lists.oasis-open.org
>Subject: RE: [emergency] Face to Face Meetings - NEED FUNDING/COMMITMENT
>Rex et. al-
>I can provide meetingplace for the three all-day sessions if needed.  I just
>can't provide 800 number access.
>Office: 315-838-2669
>Cell: 315-383-1197
>-----Original Message-----
>From: Rex Brooks [mailto:rexb@starbourne.com]
>Sent: Wednesday, January 13, 2010 12:52 PM
>To: Elysa Jones
>Cc: emergency@lists.oasis-open.org
>Subject: Re: [emergency] Face to Face Meetings - NEED FUNDING/COMMITMENT
>HI Elysa,
>As usual, I have no means for travel and my constituencies are likewise
>unable to provide such. Also, due to my Cardiologist's schedule, I have had
>to schedule an appointment for 2/4. So even if I can find travel funding, I
>won't be able to hang around for the conference.
>If I find funding, I would need to schedule my return departure for Tuesday,
>Feb 2.
>I have no problem phoning in, provided my DSL line for Vonage doesn't fail.
>If that happens, I'm toast unless we have a toll-free number for which I can
>use Skype on my cable connection.
>We should check with Don McGarry to see if he can arrange to provide Cisco
>MeetingPace support. I suspect that three all-day sessions would be
>impossible, but we may be able to use dimdim. It gets squirrelly over long
>connection times, so collaboration could be spotty. However, its better than
>nothing. Closing down and restarting dimdim is relatively simple and
>If the phone works and we have MeetingPlace, I can work from home fairly
> > Friends,
> >
> > As you know we have been planning and hoping for some extended F2F
> > meetings to be held along with the upcoming TCIP conference.  The
> > purpose of these sessions is to further the technical work on
> > Situation Reporting and the Distribution Element.  We had hoped and
> > have need for 2 full days for Sit-rep and one full day for the DE.
> > While much good work is done in the conference calls, it has been our
> > experience that meeting face to face for an extended period typically
> > allows us the time to make huge progress.  Both the Msg/Not SC for Sit
> > Rep and If SC for the DE felt they were ready for such a session.
> >
> > We have learned that DHS/S&T will be able to provide one full day of
> > meeting rooms on Monday 1/1/09 at the TCIP conference.  No other
> > support for travel, expenses or amenities for the room are going to be
> > available.  I am willing to bring a speaker phone, overhead PC
> > projector and Evotechs is able to provide a VOIP phone line for the
> > day if the hotel cost for a phone is prohibitive.  The hotel has
> > meeting rooms over the prior weekend that I could secure for $500 per
> > day and the hotel rooms are $153 per night.  I am going to continue to
> > pursue any funding source available to try to get the full time we
> > need to move our work forward.
> >
> > The Sit/Rep group have agreed to provide their time all day Sat and
> > Sun to further their work.  Given the lack of funding, I'm asking this
> > group two things:  1) Are you or your companies willing to also fund
> > your travel and expenses to go to Philadelphia on Fri, work Sat and
> > Sun on this Specification?  2) Do you know of any organization that
> > will help with funding any part of this, e.g., meals, travel, rooms?
> >
> > The DE meeting will be all day on the Monday prior to the conference.
> > Again two questions 1) are you able to attend this meeting from 8-5 on
> > 1/1/10?  2) Are you aware of any organization that would help fund any
> > part of this?
> >
> > Many agencies and of course the public serve to benefit by the work we
> > are doing in the Emergency Management Technical Committee, DHS/S&T,
> > DHS/FEMA, D0D, DNDO, NOAA/NWS, DHS/CIO, Environment Canada as well as
> > all the member companies.  We have the OASIS Member Section (MS) that
> > is structured to allow for any organization to put money in the MS to
> > further the work of the technical standards.  I will likely be able to
> > get the Member Section to provide $2,500 toward the meeting rooms for
> > the weekend and possibly some food during the sessions.  That is the
> > full amount currently budgeted for technical work given the money we
> > have.  However, I will lobby for more during our meeting this Friday.
> >
> > We are not asking for money to pay travel expenses for those already
> > planning to attend TCIP, just for those who are not.  We are asking
> > for money to support the meeting rooms, hotel rooms and expenses
> > associated with the travel.  For the key participants, my rough
> > estimation is $8,500 to conduct both Sit/Rep and DE technical
> > sessions.  The DE only would be on the order of 2,500.  These are very
> > rough estimates as I do not know how many of your are able to find
> > some funding source on your own.
> >
> > If you are a key contributor on either of these Specifications, please
> > let me know the following:
> > 1) are you planning to attend TCIP in any case?
> > 2) do you have funding to cover the full day meeting on 1/1/10?
> > 3) do you have funding to cover the full days 1/30, 1/31 (Sat/Sun)?
> >
> > Question to all:
> > 4) do you know of any company or organization that is willing to share
> > in these expenses to promote the important work of Open Standards for
> > Emergency Management
> >
> > Thank you for all the hard work you do.  I know much, if not all of it
> > for many of us, is volunteer time for which we have no contract
> > support.  Your contributions are invaluable and are making the world a
> > better place by promoting the open exchange of data sharing.
> >
> > Kind regards,
> >
> > Elysa Jones, Chair
> > CTO Warning Systems, Inc.
> > 256-880-8702 x102
> > 256-694-8702 mobile
> >
> >
> > ---------------------------------------------------------------------
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> > https://www.oasis-open.org/apps/org/workgroup/portal/my_workgroups.php
> >
> >
>Rex Brooks
>President, CEO
>Starbourne Communications Design
>GeoAddress: 1361-A Addison
>Berkeley, CA 94702
>Tel: 510-898-0670
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