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Subject: Not Allowed: Errata Committee Draft Creation / Upload Request for Energy Market Information Exchange (EMIX) Version 1.0

The following request has been submitted to the OASIS TC Administrator on Thursday, November 17, 2011 - 22:12

Please note that this request does not conform to the OASIS Technical Committee Process, as established by the OASIS Board of Directors.
The TC Process is QUITE CLEAR on the point that "Errata" may apply only to OASIS Standards.
Please refer to the detailed comments below the request text.  

OASIS TC Administration regrets that we cannot process or publish the material referenced in this request.  An alternative course of action for the EMIX TC is suggested below.

Submitter's Name: William Cox 

TC Name: Energy Market Information Exchange 
TC Email Address: emix@lists.oasis-open.org 
Work Product Title: Energy Market Information Exchange (EMIX) Version 
1.0—Errata to Committee Specification 01 
Working Draft Number: WD01 
Working Draft URL: 
Errata Committee Draft ##: 01 
Approval Link: 
See approval link for details. The errata to CS01 as approved are packaged as 
above. Note that these are errata to a Committee Specification. They have been 
approved as a Committee Specification Draft of errata and approved for 15 day 
public review. 

The specification for EMIX CS01 (CSPRD04) with changes applied and diffmarks 
are in the archive as 
(PDF with errata applied) 
(DOC with errata applied) 
(DOC with changes shown) 
Please contact wtcox@CoxSoftwareArchitects.com with any questions. 

This request for publication of "Errata" to a Committee specification is not allowed within the TC Process. Two very clear issues are noted below: 

(1) TC Process - Section 1 "Definitions" [1] item m.: 
 - "Errata" means a set of changes or proposed changes to an OASIS Standard that are not Substantive Changes." 

Note that "Errata" specifically refers to an OASIS Standard, NOT a Committee specification, or any other document. 

(2) TC Process - Section 3 "Approval Process" Introduction: [2] 
Aside from approving Administrative Documents, the only document approvals a TC may validly perform are described in this Section. 

Standards Track Work Products progress as follows: 

1. Committee Specification Draft, 
2. Committee Specification Public Review Draft, 
3. Committee Specification, 
4. Candidate OASIS Standard, 
5. OASIS Standard, 
6. Approved Errata. 
Each of the progressions above must begin with step 1, and no step may be skipped. However a TC is not required to progress a Work Product from one step to the next. 
The "Approval Process" again makes it clear that there is no provision for "Errata" following a Committee Specification. 

Further, in Section 3.5 "Approved Errata", the association of Errata specifically with an OASIS Standard is mentioned six times.

TC Administration is not able to support a Technical Committee in a course of action which is so clearly in contradiction to the TC Process.
Note that the TC Process Section 4.2 describes the process for Appeals, in the case that the EMIX TC wishes to appeal to the OASIS Board of Directors.

The suggested course of action is for the TC to approve a corrected Working Draft as a Committee Specification Draft, submit it for Public Review, and then approve it as a Committee Specification. 

[1] http://oasis-open.org/policies-guidelines/tc-process#definitions 
[2] http://oasis-open.org/policies-guidelines/tc-process#standApprovProcess

Paul Knight  - Tel: +1 781-861-1013
OASIS - Advancing open standards for the information society
Document Process Analyst

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