Fwd: [chairs] Keeping TC rosters current

[Rex Brooks <rexb@starbourne.com>]

Hi Humlers,

I apologise for falling down on the job as your co chair, and to make 
matters somewhat worse, I also failed to remind Ranjeeth that we 
needed to contact Sandy and set up our monthly TC meeting for next 
week, so we should reschedule it  for March 30, 2005 at 12:00 P.M. 
Eastern.

Ranjeeth could you handle that for us?

Regarding Jamie's message, we also need to update our membership 
roster, taking note of the fact that February's meeting was 
cancelled. We know that James Landrum III, has dropped to observer 
status at best, and we wish him the best in his quest for support for 
the fine efforts of the North Dakota State University Archeology 
Technologies Laboratory. I will take on the efforts to build a Human 
Physical Characeristics Description Markup Language as chair of that 
subcommittee.

I cannot put too much emphasis on attending our next meeting, folks. 
If we don't succeed in renewing and succeeding in our outreach 
effort, we will have no choice but to dissolve this technical 
committee. Again, you have my apologies for my part in bringing about 
this state of affairs.

Regards,
Rex

>Mailing-List: contact chairs-help@lists.oasis-open.org; run by ezmlm
>X-No-Archive: yes
>List-Post: <mailto:chairs@lists.oasis-open.org>
>List-Help: <mailto:chairs-help@lists.oasis-open.org>
>List-Unsubscribe: <mailto:chairs-unsubscribe@lists.oasis-open.org>
>List-Subscribe: <mailto:chairs-subscribe@lists.oasis-open.org>
>Delivered-To: mailing list chairs@lists.oasis-open.org
>Date: Fri, 18 Mar 2005 16:09:39 -0800
>To: chairs@lists.oasis-open.org
>From: James Bryce Clark <jamie.clark@oasis-open.org>
>Subject: [chairs] Keeping TC rosters current
>X-Rcpt-To: <rexb@starbourne.com>
>X-DPOP: Version number supressed
>
>
>TC leaders:
>
>    Please assist us with our need to confirm that each TC's 
>participant roster is up to date, as we near the launch of our IPR 
>policy changes next month.
>
>      The controls for TC membership lists are accessible to chairs 
>and secretaries at the TC's "roster" web pages. [1]   Maintenance of 
>these rosters always has been important [2], because it drives key 
>functions and information channels:
>     -- the web access rights and e-mail privileges of TC participants,
>     -- the publicly visible record of TC membership, and
>     -- the automatic population of web-based voting ballots
>
>     As the revised IPR Policy [3] phases into effect beginning in 
>April, timely and accurate status data will become even more 
>important.  The disclosure and licensing obligations of members 
>under the revised policy will directly depend on the dates when 
>participants join, and depart from, a TC. [4]  We are encouraging 
>our members and the public to rely on the increased certainty 
>provided by the revised policy, so correct data is essential.
>
>     Between now and the IPR Policy effective date, 15 April 2005, we 
>ask TC leaders to take special care to bring any outdated data in 
>their TC's roster up to current status.  On or shortly before 15 
>April, we also will advise members that they should check to see if 
>their own TC membership status is accurately reflected. If you 
>encounter any difficulties in kee[ping that data current, using the 
>web-based roster, or assigning the correct status to an individual 
>participant, please do not hesitate to contact OASIS staff for 
>assistance.
>
>     Some TCs may have left newly-joining members in queue (as 
>"prospective members") to permit them to post, without triggering 
>the web-driven attendance keeping reminders.  As we update the TC 
>Process, that should no longer be needed, as participants will be 
>permitted to remain as "Members" of a TC and its subcommittees 
>regardless of TC attendance.  (Regular attendance will affect 
>retention of *voting* membership but that issue will be separate 
>from TC membership status.)  Confirmation of the TC process 
>revisions -- published in draft last October and to be finalized 
>shortly -- will be circulated later this month.
>
>    Thanks as always for your assistance and leadership of our 
>technical process.    JBC
>
>~   James Bryce Clark
>~   Director, Standards Development, OASIS
>~   jamie.clark@oasis-open.org
>
>[1] Use the "Roster" tab on the TC's main members page, or 
>http://www.oasis-open.org/apps/org/workgroup/ [SHORT-NAME] 
>/members/roster.php
>[2] http://www.oasis-open.org/committees/guidelines.php#tools
>[3] http://www.oasis-open.org/who/intellectualproperty.php
>[4] http://www.oasis-open.org/who/ipr/ipr_faq.php#2.1