many thanks for your positive attitude and for your suggestions
that are really welcome.
The last three meetings were affected by different issues that
need to be fixed with some countermeasures
a) during the summer period some people skipped several TC
meetings (normal phenomena, not pathologic) and consequently the
dialogue was little bit fragmented;
: all the TC members
are encouraged to read the previous minutes and material before
the next meeting, in order to arrive updated to the TC meeting.
b) we lost too much time to waiting for people in the chat due to
the delay because we need to obtain the quorum;
: punctuality in the
TC meeting in order to not loose time and maintain the schedule
c) confusion on the date of the TC meetings. We MUST schedule a
tentative calendar for the next two months with the possibility to
have some derogation but just for very urgent reasons.
: define the calendar
in the first TC meeting of month and minimize the changes (see the
tentative calendar below).
d) administrative issues (e.g. SVN architecture, contracts, etc.)
affect the time of the technical discussion.
: try to manage these
issues using the mailing list.
About the two points that you pointed out, you are right:
- The Agenda meeting was usually defined at the end
of each TC meeting according to the interest to the other TC
members. The problem in my opinion is not only limited to the
Agenda, but to be able to delivery in time the minutes and the
material useful for the following meeting. For this reason
some voluntaries are really necessary especially for
the minutes. We can apply, as the others TC made, the
turn over among the secretaries. For the material we must
define at the end of each meeting who is in charge to prepare
the material for the following TC meeting according to the
Agenda topics. Countermeasure:
The material must be delivered 2 days before the TC with the
agenda and the minutes have to be assigned to different
persons over time for sharing the effort.
- Terminology discussion is important in the
TC discussion for harmonizing the definitions among people
with different backgrounds but also for focusing the use-case
scenarios (e.g. Consolidated Amendment, Redlining, etc.).
Apart of the fact that the glossary is a mandatory part in the
deliverable for the Public Review OASIS documentation, the
terminology on the AMENDMENT is really a key point. Indeed the
glossary is larger rather than this and we will discuss less
critical parts of it by mailing list as you suggested. So yes,
we can continue this activity via mailing list, but only on
the part not so linked to new requirements for Akoma Ntoso. Countermeasure: we discuss in the
mailing list the terminology list and definitions. For the
terminology linked to particular scenarios we need to focus
the use-case in the TC for improving Akoma Ntoso features.
In addition to these considerations we need some improvements also
in the following issues:
- SVN management for not overload the mailing list. Countermeasure: find the technical
- material organization and contributions by the TC members. Countermeasure: more contributions
from the TC members with pilot cases, requirements, proposals.
We could also reconsider to switch to SKYPE for favouring a
more interactive debate even if some partners have problem
to use SKYPE.
RECAP and MOTIONS:
#1. turn the minutes task among the people in the TC meetings
#2 define the agenda at the end of each TC meeting in a precise
#3 assign the material preparation to different persons in the
#4 deliver the material, minutes, and official agenda at least
two days before the TC
#5. fix every month the calendar of the TC meetings and put in
KAVI the call for participation (since now even if it is
incomplete: without agenda, minutes, material. This is the
counter-effect: to have multiple reminder emails)
#6. increase the meeting each week with a technical group
meeting and a official meeting
#7. increase the punctuality in the TC meeting
PLEASE EXPRESS your VOTE by EMAIL or propose your new
PROPOSAL of CALENDAR: I take also the occasion for
proposing you the calendar for Sept and Oct:
- 28 Sept regular time 12.00-1.00pm EDT (some people at 26th has
- 2 Oct. regular time
- 10 Oct. regular time
- 17 Oct. regular time
- 24 Oct. regular time
- 31 Oct. regular time.
ALSO ON THE CALENDAR please express your availability.
NEXT MEETING AGENDA:
- Vote the previous minutes (5 minutes)
- Scenario and connected terminology on the AMENDMENTS and BILL
in the different legal traditions for capturing new
functionalities (40 minutes)
- Vote the contracts of Veronique and Grant (circulation of the
document before the meeting) (5 minutes)
- Definition of the following TC meeting agenda (5 minutes)
- Definition of the tasks and assignments for the following TC
meeting (5 minutes)
ALSO ON THIS TENTATIVE AGENDA please express your thought.
I hope these can help to improve the productivity of the TC.
Il 20/09/2012 10:17, Ashok Hariharan ha scritto: