ECF TC,
Payment processing was a recent topic of conversation during our most recent conference call. For your consideration, the following is a
high-level overview of a clerk-accepted, payment-eligible e-filed submission in Arizona. Hope this helps in today’s F2F proceedings.
Regards,
Jim
>>>>>>>>>>>>>>>>
Terms:
- Filing Fee = Statutory fee
- Application Fee = E-Filing System service fee (based on a percentage of the Filing Fee)
- Payment Fee = Payment Provider’s service fee (based on a percentage of the combined Filing Fee and Application Fee)
- Payment Provider = Online service provider is responsible for transferring funds between bank accounts and
calculating the Submission Fee
- Payment Authorization Request = Request to Payment Provider seeking payment authorization
- Payment Authorization Number = A unique payment transaction ID assigned by the Payment Provider
- Payment Capture Request = Request to transfer customer’s bank account funds to the Court, the Arizona AOC, Payment Provider, and, if a refund applies back to the customer
- Total Submission Fee = Combined total of Filing Fee, Application Fee, and Payment Fee
Payment Flow Overview:
- Payment Authorization
- FAMDE submits request to Payment Provider for Submission Fee authorization
- Payment Provider calculates Payment Fee based on Filing Fee and Application Fee
- If approved, Payment Provider sends a Payment Authorization Number,
original Filing Fee, original Application Fee, Payment Provider-calculated Payment Fee, and
Payment Provider-calculated Total Submission Fee to FAMDE NOTE: Payment Provider is responsible for performing all fee calculations
- Filing Assembly (FAMDE)
- FAMDE generates RvFR that includes the Payment Provider’s Payment Authorization Number
- FAMDE transmits RvFR to Filing Review (EFM)
- Filing Review (EFM)
- Filing Review (EFM) ensures RvFR is well-formed and valid
- Filing Review (EFM) provides a unique SubmissionID to include with the RvFR (aka RvFR “Prime”)
NOTE: Added SubmissionID for other ECF TC conversation
- Filing Review (EFM) generates RvFR “Prime” message, which includes
original Filing Fee, original Application Fee, Payment Provider-calculated Payment Fee, and
Payment Provider-calculated Total Submission Fee
- Filing Review (EFM) transmits RvFR “Prime” message to FRMDE (Clerk Review)
- Filing Review (Clerk Review)
- Clerk changes a document type, which causes the Filing Fee to be equal to or less than the Filing Fee amount originally authorized by Payment Provider
NOTE: At present, if the changed payment amount is greater than the original payment authorization amount, the clerk will reject the submission
- Clerk accepts and requests that the RvFR “Prime” be filed (aka docketed)
- FRMDE generates RFR, which includes
clerk-changed Filing Fee and original Application Fee, Payment Provider-calculated Payment Fee, and
Payment Provider-calculated Total Submission Fee NOTE: No “payment change” indicator/flag is used
- FRMDE transmits RFR to CRMDE
- Court Record
- CRMDE records RFR without error
- CRMDE generates NDC, which includes the
clerk-changed Filing Fee, original Application Fee, Payment Provider-calculated Payment Fee, and
Payment Provider-calculated Total Submission Fee NOTE: No “payment change” indicator/flag is used
- CRMDE transmits NDC to Filing Review (EFM)
- Payment Capture
- Filing Review (EFM) transmits Payment Capture Request, which includes
clerk-changed Filing Fee, original Application Fee, Payment Provider-calculated Payment Fee, and
Payment Provider-calculated Total Submission Fee
- Payment Provider
re-calculates the Payment Fee based on the clerk-changed Filing Fee
- Payment Provider transfers funds from customer’s bank account to the Court, AOC, Payment Provider, and, if applicable, refunds difference to customer
- Payment Provider transmits
clerk-changed Filing Fee, original Application Fee, re-calculated Payment Fee, and
re-calculated Total Submission Fee to the Filing Review (EFM)
- Filing Review (EFM) generates NFRC message with the
clerk-changed Filing Fee, the original Application Fee, re-calculated Payment Fee, and
re-calculated Total Submission Fee NOTE: No “payment change” indicator/flag is used
- Filing Review (EFM) transmits NFRC message to FAMDE
NOTE: NDC and NFRC payment information is different!!!
|