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Subject: eContracts TC: Explanation of Vote: Contract Clause Structures
Peter Meyer asked me to articulate my vote against the motion yesterday on whether the Committee should reverse its "tentative decision" about discontinuing work on hierarchical structures, paragraph names (Articles, clauses, etc.) and paragraph numbering, and apply this to legal documents generally. I would ask that the minutes reflect that I posted this supplemental reasons on the eMail list. To thrash this out on eMail, someone who took minutes should post the official wording, which I hope I have not mangled. In the beginning of the eContract discussion on this topic yesterday, my first question was whether we should even be focusing again on the structure of clauses. I also asked if our time would not be better spent reviewing the use cases and requirements that will lead to tags, attributes, and a data dictionary for the vertical application of contracts standards. We can then rank the priorities and determine where this fits on a list of finite accomplishments and long term effects for committee work. I also noted that a similar discussion about document structures was taking place in the CourtFiling TC about the need and desirability for a separate committee for CourtDocuments. The discussion in CourtFiling also veered towards solutions for all legal documents (including contracts) and was very much focused on structures and the semantics of the parts of legal prose. (my cc to Diane Lewis of the DOJ is to continue to encourage her to pursue this separate committee, particularly in light of this discussion) In the end I voted no and submit we should instead consider a horizontal committee or joint committee to work on this, and we should involve other elements of OASIS, such a the DocBooks TC and the newly formed ad hoc document management committee, which is looking into doc repository standards for the XML collections -- and is asking similar questions. My "nea" was furthered reinforced by two further considerations. The first is what I see as a need for flexibility in assigning levels to an outline as part of styles in Word (possibly using XML in Office 2003), paragraph numbering and separate styles in Word Perfect and, from one very interesting part of the discussion yesterday, a similar functionality in Open Office -- also with XML. There is an Open Office TC in OASIS.... If we have something uniquely "legal" to contribute to that dialogue, we might influence the big players there to fashion standards to allow the legal community to exchange legal docs between widely used office programs in a way that preserves hierarchical structures. That is something very difficult to do between Word and WordPerfect now. We could really contribute to the data exchange goals of LegalXML if we made sure those structure met our emerging requirements. For awhile I thought we going in the direction. Then Dan called for vote. I think that was more to end the discussion (which had gone on for over an hour.) On a procedural note, we need to put limits on discussions like the one we had yesterday. That work is more the province of a subcommittee (or new committee) who should report back to whole. We should also keep to our agendas and add time marks to them. This would give people who have tight schedules (as we all do!) some clue as to when they should be on the call if they must come late or leave early. Final nitpick: The vote was very confusing. One person asked for a straw vote, and John McClure moved to Table what then became a Motion. Then I recall Dan reframed the main Motion to determine if we should continue the discussion. The whole process seemed to mix up the main motion, a straw vote and the motion to table. My straw vote would have been "No" as well (and more reflective of how I felt at the time) as I thought we were just trying to get a sense of the group. In the end, I wanted to make doubly sure everyone realizes we do not have consensus on this point. I would have also supported the Motion to Table and moved on to the other agenda items. I think this discussion should go to the eMail list, and be elevated to a horizontal discussion or a joint task force. Many of us are on multiple committees and appreciate the interconnectedness, but we need to approach this through a larger OASIS framework. Jim Keane -----Original Message----- From: Peter Meyer [mailto:pmeyer@elkera.com.au] Sent: Thursday, June 05, 2003 9:36 AM To: jkeane Subject: Re eContracts TC meeting yesterday Dear Jim, Jason and I were hoping that the clause model requirements we discussed at the phone meeting would not be particularly controversial, when set out in detail. I understand you were opposed to the resolution providing in principle support for the requirements. I believe it would be of assistance for us to understand the basis of your concerns as we go forward with the clause model development. Please can you outline your concerns about the requirements? We will take up any issues you might raise to the extent you consider it might be worthwhile. Regards Peter Meyer --------------------------------------------------------------------------- Elkera Pty Limited (ACN 092 447 428) - Knowledge management Email: pmeyer@elkera.com.au Ph: +61 2 8440 6900 * Fax: +61 2 8440 6988 http://www.elkera.com.au
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